Property Management Liaison

Mysticchamber; Hartford (CT); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Professional growth opportunities

Job summary

CT Department of Administrative Services seeks a Property Management Liaison to oversee a portion of the statewide portfolio, ensuring building operations, budget compliance and vendor performance. Hybrid work arrangement with on-site and remote duties in Hartford, CT.

The role requires strong knowledge of building systems, risk management, and coordination with multiple agencies to maintain safe and efficient facilities.

Qualifications

• Seven (7) years of experience in general business management, property management or business contract administration.
• One (1) year of general experience must have been in property management.
• College training may be substituted for the General Experience on a 15 sem hour = 1/2 year basis.
• Experience overseeing commercial office operations with budgets over $2M.
• Experience administering budgets and reviewing financial reports.

Responsibilities

• Perform specialized property management oversight for state buildings and grounds.
• Oversee contractual compliance of property management firms and vendors.
• Ensure contractors stay within budget and approve adjustments as needed.
• Coordinate and oversee preventive maintenance and energy conservation programs.
• Review project plans, specifications and cost estimates for renovations.

Skills

Property management

Budgeting

Contract administration

Communication

Interpersonal skills

Supervisory ability

Education

Bachelor's degree

Tools

CMMS

Job description

The F acilities Management Division oversees a statewide real estate portfolio of approximately 6 million square feet, including commercial office buildings, high rise facilities, laboratory spaces, and structured parking. The division manages an annual operating budget of approximately $30 million and is responsible for ensuring safe, efficient, and reliable building operations across all properties.

• Professional growth and development opportuni ties

The Property Management Liaison will be assigned responsibility for approximately one third of this portfolio and will serve as the facilities management lead for their designated buildings. This role carries significant responsibility for the performance, maintenance, and reliability of complex building systems—including HVAC, electrical distribution, plumbing, life safety systems, vertical transportation, energy management systems, and associated infrastructure.

The Liaison will oversee operations, monitor preventive and corrective maintenance, support capital planning efforts, and ensure that all building services are delivered within established budgetary parameters. The role requires judgment in balancing operational needs and fiscal stewardship.

POSITION HIGHLIGHTS

• Full-time (40 hours per week)
• First shift
• The primary reporting location is 450 Columbus Blvd., Hartford, CT, with regular travel to assigned facility locations throughout the state
• Hybrid work environment (combination of on-site and remote work)
• After hours availability is required to respond to building emergencies

ABOUT US

DAS provides timely and cost-effective services to state agencies, state employees, municipalities, private industry, and the public. DAS offers a diverse array of programs, encompassing statewide human resources, information technology, fleet vehicle serv ices, building and construction, procurement, grants administration, and beyond.

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CT DAS (State of Connecticut Jobs) 784 subscribers

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69 , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [e-mail] .
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

In the Department of Administrative Services this class is accountable for performing as a specialist in property management functions to ensure contractual compliance by vendors and contractors under departmental jurisdiction.

EXAMPLES OF DUTIES

• Performs specialized property management oversight duties of security, maintenance, custodial and other services provided by vendors and contractors for state buildings and grounds and/or tenants of space leased by the state;
• Oversees contractual compliance of property management firms;
• Ensures contractors stay within budget;
• Recommends budgetary adjustments;
• Authorizes projects and emergency work for assigned buildings and grounds;
• Coordinates and oversees preventive maintenance and energy conservation programs for assigned buildings;
• Serves on vendor/contractor selection panels;
• Acts as liaison with operating units, agencies, contractors, vendors, tenants and outside officials regarding unit policies and procedures;
• Monitors and audits vendor compliance with state environmental, certification, permit, safety and security requirements;
• Investigates liability and claim issues;
• Performs property inspections;
• Prepares and reviews financial reports and correspondence;
• May review or prepare project plans, specifications and cost estimates for building renovations;
• May make recommendations on policies, procedures, standards and specifications;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of
  • relevant agency policies and procedures;
  • relevant state and federal laws, statutes and regulations;
  • state of the art security, building operations and maintenance procedures and techniques;
  • energy conservation methods and techniques;
  • tenant agency requirements;
  • contract administration;
  • budget preparation and control;
  • trades including building, custodial and grounds;
• interpersonal skills;
• oral and written communication skills;
• Ability to
  • prepare and analyze financial documents and reports;
  • utilize computer software;
• Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in general business management, property management or business contract administration.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in property management.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

PREFERRED QUALIFICATIONS

• Experience overseeing commercial office operations with budgets over $2M, including negotiating and approving service contracts, managing facility budgets, and reviewing financial reports
• Experience conducting field investigations of building deficiencies, preparing scopes of work, providing project oversight to include supervisor vendors and evaluating performance
• Experience administering Computerized Maintenance Management Systems (CMMS) to manage preventive maintenance schedules and process reactive work orders
• Experience serving as a liaison among tenant representatives, architects, engineers, insurance inspectors, project managers, and building officials
• Experience with commercial building systems including HVAC, electrical distribution, plumbing, fire, life safety, basic building envelope components
• Experience interpreting system documentation and communicating with contractors and technical personnel

SPECIAL REQUIREMENTS

• Incumbents in this class will be required to travel.
• Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator’s license.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.