Property Management Associate II

Hernando County, Florida BOCC; Brooksville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Hernando County BOCC is a highly responsible employer seeking a real estate records coordinator for Property Management. The role focuses on managing property transaction records, lease information, and related documentation in strict compliance with County policies.

Key duties include coordinating with vendors and other departments, generating routine reports, and preparing agenda items and legal notices for BOCC meetings. Strong organization and attention to detail are essential.

Qualifications

• Knowledge of basic real estate transactions related to property acquisition and disposition.
• Knowledge of proper office practice.
• Ability to make timely and sound judgmental decisions.
• Ability to communicate with customers and vendors effectively and professionally.
• Ability to prepare detailed written communication in a timely and effective manner.

Responsibilities

• Prepare and maintain property transaction records.
• Maintain bi-weekly, monthly and annual reports.
• Maintains Lease database for termination and renewals.
• Review and process Purchase Sale Agreements and Contracts for Purchase.
• Reviews documents for accuracy and completeness.
• Process requests from Property Management Supervisor per policy.
• Issue various types of correspondence.
• Create, update SOPs and assist training.

Skills

Real estate knowledge

Records management

Customer service

Office administration

Education

Associate in Arts or Associate in Science in Business Management

Tools

Microsoft Office

Lease database software

County records system

Job description

This is a highly responsible position which performs various facets of real estate transaction matters for Hernando County Property Management and require in-depth knowledge of County policies. Responsibilities include but are not limited to, the coordination of extremely detailed tasks, including the maintenance of records for property transactions and lease agreements, initial implementation of the transaction procedure, ability to coordinate and facilitate professional services that are associated with property transactions. Maintains communication and good working relationships with officials, vendors, and other Hernando County Departments and employees.

The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Responsibilities

• Prepare and maintain property transaction records.
• Maintain bi-weekly, monthly and annual reports.
• Maintains Lease database for termination and renewals
• Review and process completed Purchase Sale Agreements and Contracts for Purchase.
• Reviews documents for accuracy and completeness.
• Process requests received from Property Management Supervisor or other divisions by applying current departmental policy.
• Issue various types of correspondence.
• Process and scan documents according to county records management policy and department procedures.
• Assist various staff with questions and/or reporting, as applicable.
• Initiate Legal Requests for review of real estate transaction documents.
• Initiate agenda items for Property Management to be heard before the Hernando County Board of County Commissioners.
• Monitors deadlines for agenda item.
• Responsible for the creation of Legal Ads/Public Notices for Property Management agenda items going before the BOCC.
• Create, maintain, and update standard operating procedures; assist in training new employees.
• Communicate with various representatives from other departments, as well as vendors and customers.
• Participate in special projects for resources associated with job functions, such as new technologies, programming, processes and task updates, development of new procedures and other applicable tasks.
• Performs other reasonable related duties as assigned by immediate supervisor or other management personnel.

Emergency Response

County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Employees may request an exemption from this requirement by submitting the appropriate exemption form, subject to review and approval.

Minimum Qualifications

• Graduation from an accredited college or university with an Associate in Arts degree or Associate of Science degree in Business Management.
• Three (3) years of experience in real estate, property valuation, or legal secretarial work; including two (2) years of experience in customer service and general office duties.

Licenses, Certifications, or Registrations

• Must possess and maintain a valid Florida Driver’s License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
• Must have or be able to obtain certification within three (3) months of employment in FEMA National Incident Management System (NIMS) courses:
  • IS-100.c: Introduction to the Incident Command System (ICS)
  • IS-200.b: ICS for Single Resources & Initial Action Incidents
  • IS-700.b: An Introduction to the National Incident Management System

Required Competencies

• Knowledge of basic real estate transactions regarding property acquisition and disposition.
• Knowledge of proper office practice.
• Ability to make timely and sound judgmental decisions.
• Ability to communicate with customers and vendors effectively and professionally.
• Ability to prepare detailed written communication in a timely and effective manner.
• Ability to read and interpret lease agreements.
• Ability to work with minimal supervision and use good judgment.
• Ability to establish and maintain effective working relationships with co-workers.

Physical Requirements/Work Environment

• Requires sitting most of the day.
• The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
• The job requires frequent bending, twisting, and occasional squatting, climbing, kneeling, and balancing.
• The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
• The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Pay Grade: 5

Salary Disclosure:Pay rates are based on policy, education, skill, experience level and internal equity.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.

Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.