Property Management Administrative Coordinator

Seabreeze Management Company; San Diego, Northern (CA, KY); Hybride; USD 42 000 - 65 000; Plein temps

Résumé du poste

Seabreeze Management Company is seeking a high-energy administrative professional to support the property management team in Aliso Viejo, California. The role requires attention to detail, excellent communication, and the ability to handle multiple tasks with minimal supervision.

Responsibilities include greeting visitors, answering calls, managing records, coordinating with contractors and homeowners, and assisting with document uploads and calendar management.

Qualifications

• High School Diploma or equivalent; two to four year college degree preferable
• Minimum three years general administrative experience; previous industry experience highly desired
• Excellent communication skills, both verbal and written
• Customer service driven
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Strong organizational and time management skills
• Ability to multi-task

Responsabilités

• Greets scheduled and walk-in visitors and directs to appropriate area or person in a positive, respectful, and professional manner at all times.
• Courteously answers and screens the office telephone and directs calls accordingly.
• Takes detailed messages. Prioritizes emergency repair request calls by immediately informing the Community Manager, Assistant Manager or Maintenance Supervisor.
• Reads and routes incoming mail. Locates and attaches appropriate file to be answered by the Community Manager.
• Supports the Community Manager with the handling of all homeowner requests received by telephone, in person, in writing, or via the internet.
• Under the direction of the Community Manager, organizes and maintains association records, documents, and homeowner correspondence with relation to association business procedures.
• Assists with uploading of documents to My Seabreeze.
• Assist new home buyers and real estate professionals with copies of required documents to complete purchase at the request of the Community Manager.
• Perform all other duties as business needs dictate.

Connaissances

Administrative experience

Communication skills

Customer service

Time management

Multi-tasking

Formation

High School Diploma

College degree preferred

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Description du poste

Seabreeze Management Company is seeking a high-energy administrative professional to support the property management team in Aliso Viejo, California. The role requires attention to detail, excellent communication, and the ability to handle multiple tasks with minimal supervision.

Responsibilities include greeting visitors, answering calls, managing records, coordinating with contractors and homeowners, and assisting with document uploads and calendar management.