Property Management Admin & Leasing Support

Real Property Management Metro Boston; Beaverton (OR); On-site; USD 26,174 - 33,062; Full time

Benefits offered by this job

IRA with company match

Company laptop

Company phone

Company-branded clothing

Licensing guidance for Oregon real-est

Growth opportunities

Job summary

Real Property Management Assurance in Beaverton, OR is seeking an organized, dependable Assistant Property Manager to join our Beaverton team. This role provides administrative and leasing support, helping the licensed Property Manager manage residents, leasing inquiries, and property operations.

We offer training and opportunities to grow, with license guidance in Oregon, a Monday–Friday schedule, and hours from 9:00 a.m. to 4:00 p.m.

Qualifications

• Previous experience in property management, leasing support, administrative work, billing, sales, or customer service is preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and consistently follow through on assignments.
• Ability to handle challenging conversations calmly and professionally.
• Working knowledge of common computer programs and the ability to learn new software.
• Experience using a CRM or property management system is a plus.

Responsibilities

• Provide administrative and operational support to the licensed Property Manager.
• Communicate professionally with residents, prospective residents, property owners, vendors, and team members.
• Answer incoming phone calls, provide approved information, take detailed messages, and route calls appropriately.
• Respond to leasing inquiries using approved information and advertising.
• Schedule showings to be conducted by a licensed team member or coordinate approved self-guided showing options.
• Follow up with prospective residents and provide approved information about the application process.
• Assist with applications, document collection, and lease preparation under the direction of the licensed Property Manager.
• Assist the licensed Property Manager with property inspections or complete assigned condition-documentation visits using an approved checklist.
• Take clear photographs and document observable property conditions without independently determining habitability, tenant responsibility, lease violations, or required legal action.
• Assist with maintenance coordination by communicating approved information, scheduling appointments, obtaining updates, and documenting completed work.
• Promptly report maintenance, safety, or property concerns to the licensed Property Manager.
• Review and process utility bills, maintain supporting documentation, and enter approved charges accurately.
• Receive, sort, scan, distribute, and process incoming and outgoing mail.
• Assist with data entry, scheduling, document preparation, recordkeeping, filing, and other administrative responsibilities.
• Maintain accurate and detailed records in the company’s property management software.
• Assist with resident and tenant relations as authorized by the licensed Property Manager.
• Perform specifically delegated property-management activities only when authorized in writing and permitted under Oregon law.
• Work closely with other departments to provide timely and professional service.
• Perform other related administrative and support duties as assigned.

Skills

Communication

Organization

Multitasking

CRM usage

Tools

CRM

Property management software

Job description

Real Property Management Assurance in Beaverton, OR is seeking an organized, dependable Assistant Property Manager to join our Beaverton team. This role provides administrative and leasing support, helping the licensed Property Manager manage residents, leasing inquiries, and property operations.

We offer training and opportunities to grow, with license guidance in Oregon, a Monday–Friday schedule, and hours from 9:00 a.m. to 4:00 p.m.