Property Management Accountant-Multifamily

First Companies, Inc.; Caledonia (MI); On-site; USD 65,000 - 85,000; Full time

Job summary

First Companies, Inc. is seeking a Property Management Accountant to handle full-cycle accounting for income-producing real estate, including multi-family and mixed-use properties.

You will partner with Property Managers and the accounting team to ensure accurate, timely financials for owners, lenders, and internal stakeholders. The role emphasizes strong controls, clean reconciliations, and clear reporting, with duties spanning AP in AppFolio, AR and resident ledgers, month-end close, owner

Qualifications

• Bachelor's degree in accounting/finance preferred.
• Property management accounting experience preferred.
• Multi-family accounting experience is a strong plus.

Responsibilities

• Process accounts payable for multi-family and mixed-use properties in AppFolio.
• Manage accounts receivable and resident ledgers; post rent and fees.
• Prepare monthly bank reconciliations for operating and security deposits.
• Reconcile security deposit balances and move-out dispositions per lease terms and state law.
• Complete month-end close with journal entries, accruals, prepaids, and reconciliations.
• Prepare monthly owner financial statements with variance explanations.
• Reconcile rent rolls to the general ledger and generate delinquency reports.
• Administer utility billbacks and allocate utility costs to residents.
• Support annual operating and capital budgets.
• Lead accounting onboarding for new properties in AppFolio; COA, bank setup, balances.
• Maintain organized, reviewable support documentation.
• Identify process improvements and maintain accounting policies.

Skills

Microsoft Office

AppFolio

Communication

Organization

Multi-tasking

Discretion

Education

Bachelor's degree in accounting/finance

Tools

AppFolio

Job description

The Property Management Accountant is responsible for the full-cycle accounting and financial reporting of income producing real estate assets, including multi-family and mixed-use properties. Working closely with Property Managers and the accounting team, this role ensures property financials are accurate, timely, and reliable so property owners, lenders, and internal teams can make informed decisions. The Property Management Accountant safeguards ownership’s assets through strong controls, clean reconciliations, and clear reporting.

Essential Duties and Responsibilities

• Process accounts payable for assigned multi-family and mixed-use properties in AppFolio, including invoice coding, approval routing, and timely vendor payments.
• Manage accounts receivable and resident ledgers, posting rent, fees, and other charges and resolving ledger discrepancies with the property management team.
• Prepare monthly bank reconciliations for all property operating and security deposit accounts.
• Reconcile security deposit balances and process move-out deposit dispositions in accordance with lease terms and applicable state law.
• Complete month-end close for assigned properties, including journal entries, accruals, prepaids, and balance sheet reconciliations, within established deadlines.
• Prepare monthly owner financial statement packages, including variance explanations, for review by the Accounting Manager and Property Managers prior to distribution to owners.
• Reconcile rent rolls to the general ledger and produce monthly delinquency reports. Partner with Property Managers on collections follow-up.
• Administer utility billback calculations and charges, ensuring utility costs are accurately allocated to residents.
• Support Property Managers in preparing annual operating and capital budgets.
• Lead the accounting side of new property onboarding in AppFolio, including chart of accounts, bank account setup, opening balances, and resident ledger conversion. Coordinate with property management and facilities to ensure the buildings are set up correctly.
• Maintain organized, reviewable support documentation for all reconciliations and reports.
• Identify process improvements and help maintain accounting policies and procedures for the property management portfolio.

Required Skills

• Maintain, promote and integrate First Companies’ values with all internal and external stakeholders.
• Be a valued representative of First Companies to all customers and stakeholders.
• Be a team player who demonstrates a positive attitude, implements solution-based thinking and relates well with other employees.
• Proficient in the use of Microsoft Office (Excel, Word and Outlook).
• Experience with AppFolio or comparable accounting software.
• Proficient communication skills demonstrated in both speech and writing.
• Run job tasks in an organized, detailed and reviewable manner.
• Able to multi-task, prioritizing in-coming work and meeting deadlines.
• Handle confidential financial and resident information with discretion.

Education and Experience:

Bachelor’s degree in accounting, finance, or a related field preferred.

Property management accounting experience preferred.

Multi-family accounting experience is a strong plus.

Physical Requirements:

Ability to legally operate a motor vehicle.

Prolonged periods of sitting and computer work.

Involves office environments at both headquarters and property locations.

First Companies, Inc. is an Equal Opportunity Employer (EOE). We do not discriminate against individuals because of race, color, religion, national origin, gender, physical or mental disability, veteran status, or any other characteristic protected by federal, state, or local statute or ordinance.