Property Inventory Specialist - Property Control

ummc; Jackson (MS); On-site; USD 25,000 - 39,000; Full time

Job summary

UMMC is seeking a Property Inventory Specialist to maintain a complex inventory system and ensure accurate recordkeeping at the Main Campus Jackson. The role requires a High School Diploma or GED and involves audits, tagging, and data entry into the ERP system.

Responsibilities include processing purchase orders, coordinating departmental audits, and training staff. Candidates should demonstrate attention to detail, knowledge of property management principles, and strong verbal and written

Qualifications

• Knowledge of property management principles and standards.
• Detail-oriented with accuracy in records.
• Ability to understand business processes.
• Familiarity with MS regulations for materials and services.
• Proficient in PC software and data entry.
• Ability to verify specifications against purchase orders and invoices.
• Strong interpersonal and communication skills.
• Ability to maintain recordkeeping and audits.

Responsibilities

• Receives and issues property items and records data for submitting reports to federal and state agencies.
• Locates, affixes inventory tags, and codes property and equipment.
• Researches and enters specifications for material into ERP to generate purchase orders; validates PO data.
• Coordinates and schedules departmental audits; conducts equipment audits and writes reports.
• Provides in-service training.
• Resolves routine problems locating property in storage and reconciles invoices with buyers and accounts payable.
• Prepares material authorizations and credit memos for material returns.
• Inspects material donations to determine fair market value for asset records.

Skills

Property management

Attention to detail

Business process understanding

Mississippi regulations

PC/software skills

Research specifications

Interpersonal skills

Verbal and written communication

Recordkeeping

Property audits

Education

High School Diploma/GED

Job description

Job Title

Property Inventory Specialist - Property Control

Job Summary

To maintain a complex inventory system for UMMC.

Education & Experience

High School Diploma/GED.

Certifications, Licenses or Registration Required: NA

Knowledge, Skills & Abilities

• Knowledge of property management principles, procedures, and standards.
• Ability to attend to details.
• Ability to understand business processes.
• Knowledge of Mississippi regulations related to acquisition of materials and services.
• Skill in the use of personal computers and related software applications.
• Ability to research specifications and compare against purchase orders and invoices.
• Interpersonal skills to interact with a range of constituencies.
• Verbal and written communication skills.
• Ability to maintain recordkeeping systems and procedures.
• Ability to coordinate and conduct property audits.

Responsibilities

• Receives and issues property items and records data for submitting reports to federal and state regulatory agencies, such as state auditor and department of finance and administration and funding sponsors if material or services paid for by extramural funding source.
• Locates, affixes inventory tags, and codes property and equipment.
• Researches and enters specifications for material into enterprise planning system in order to generate and submit a purchase order. Reviews purchase orders to verify that information on a purchase order is consistent with the vendor's quote, to verify that material is correctly classified per MS guidelines, and to verify that material may be purchased through specific accounting unit type. Date-stamps purchase orders; ensures release of purchase orders within the required time frame.
• Coordinates and schedules departmental audits; conducts equipment audits and prepares written report.
• Provides in-service training.
• Solves routine problems concerning the location of property in storage and inventory items. Compares invoices against purchase orders and identifies discrepancies for reconciliation. Works closely with buyers and accounts payable team.
• Prepares material authorizations and credit memos for credit to appropriate accounts for material returns.
• Inspects material donations to UMMC to determine fair market value to provide asset information for financial recordkeeping.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires frequent work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 25 pounds, occasional kneeling, occasional pushing/pulling, occasional reaching, constant sitting, occasional twisting, and occasional walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Job Details

Job Requisition ID: R00053546

Job Category: Professional and Technical

Organization: Property Control

Location/s: Main Campus Jackson

Time Type: Full time

FLSA Designation/Job Exempt: No

Pay Class: Hourly

FTE %: 100

Work Shift: Day

Benefits Eligibility

• Grant Funded: No

Job Posting Date: 09/3/2026

Job Closing Date (open until filled if no date specified)