Property Evidence and Fleet Coordinator

Virginia Commonwealth University; Richmond (VA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Paid annual/holiday leave

Tuition benefits

Job summary

Virginia Commonwealth University is seeking a Property, Evidence, and Fleet Coordinator within the Campus Police team. The role ensures emergency vehicle readiness, streamlines department logistics, and upholds chain-of-custody for evidence with strong organizational skills.

The position drives fleet availability and works with leadership on equipment procurement, while maintaining compliance and supporting campus safety. Onsite, 40 hours weekly with full university benefits.

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Office and Excel for fleet tracking.
• Knowledge of fleet operations or police vehicle environments.
• Ability to lift up to 50 lbs and handle evidence securely.

Responsibilities

• Manage police vehicle fleet availability, safety, and compliance.
• Direct day-to-day property, evidence, and quartermaster duties.
• Coordinate procurement of sworn equipment and maintain chain-of-custody.
• Collaborate with leadership and external vendors as needed.

Skills

Excel skills

Fleet operations

Communication skills

Multitasking

Education

Bachelor’s degree in Business Administration, Logistics, Criminal Justice

High School Diploma or GED

Tools

AssetWorks

Fleetio

Police records management systems

Job description

Advertising Summary:Join the VCU Police Department as a Property, Evidence, and Fleet Coordinator! In this vital role, you will keep our team moving forward by ensuring emergency vehicle readiness, streamlining department logistics, and upholding the highest property and evidence standards. If you are a detail-oriented problem solver with strong organizational skills, a background in fleet or equipment operations, and a passion for supporting the safety of the vibrant VCU community, apply today and make a direct impact!

Unit:Public Safety And Security MBU

Department: Campus Police

Department Summary: The VCU Police Department is excited to welcome a dedicated professional to our team as a Property, Evidence, and Fleet Coordinator. In this vital role, you will help keep our team moving forward by ensuring emergency vehicle readiness, streamlining department logistics, and upholding the highest property and evidence standards. If you are a detail-oriented problem solver with strong organizational skills, background in fleet or equipment operations, and a passion for supporting the safety and vibrant mission of the VCU community, we would love for you to apply!

Duties & Responsibilities:

The Property, Evidence, and Fleet Coordinator plays a vital operational role in managing the VCUPD emergency vehicle fleet while actively directing day-to-day property, evidence, and quartermaster functions.

This position serves as the primary coordinator for all police vehicles (patrol cars, specialty response units, and utility vehicles), driving maximum fleet availability, safety, and regulatory compliance. Concurrently, the position works alongside department leadership to manage legal chain-of-custody for evidence, uniform inventories, and sworn equipment procurement.

Minimum Qualifications:

• High School Diploma or GED required.
• Valid Virginia Driver’s License with a clean driving record.
• Must be at least 21 years of age.
• Working knowledge of police operational environments or fleet vehicle operations.
• Proficiency with Microsoft Office, specifically intermediate to advanced Excel skills for tracking fleet metrics, maintenance schedules, and inventory records.
• Working knowledge of automotive maintenance processes and emergency vehicle operations.
• Demonstrated ability to prioritize competing projects, multitask efficiently, and work independently.
• Thorough understanding of and ability to strictly adhere to laws and policies governing evidentiary chain-of-custody and state vehicle use.
• Ability to lift, transport, and store physical evidence and equipment weighing up to 50 lbs.
• Excellent communication skills with the ability to interact effectively with officers, university staff, external vendors, and legal entities.
• Background & Disqualifiers: Must pass a comprehensive background investigation, polygraph examination, and drug screening. Must never have been convicted of a felony or crimes involving moral turpitude or domestic violence.
• Essential Personnel: Designated to report for duty when Virginia Commonwealth University is authorized to close due to inclement weather or emergency conditions.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications:

• Direct experience in managing or coordinating a commercial, public safety, or government fleet.
• Hands-on experience using dedicated fleet management software (e.g., AssetWorks, Fleetio) or police records/property management systems.
• Background in emergency vehicle outfitting, law enforcement gear procurement, or radio communications equipment.
• Bachelor’s degree in Business Administration, Logistics, Criminal Justice, or an equivalent combination of education, training, and operational experience.

Salary Range:$55,000 - $65,000

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status:Non-Exempt
Hours per Week:40

Restricted Position:No

ORP Eligible: No

Flexible Work Arrangement:Fully Onsite

University Job Title:31151N - Property Evidence Fleet Tech 1