Property Coordinator

Berger Health System; Columbus (OH); On-site; USD 52,000 - 74,000; Full time

Job summary

OhioHealth is seeking a Property Management Coordinator to provide high-level portfolio support across multiple managers. Responsibilities include coordinating planned work, vendor communication, building access, PO processing, and calendar maintenance for the real estate portfolio across care sites.

The role emphasizes safety, quality, and efficiency as part of a High Reliability Organization and requires strong organizational and analytical skills with knowledge of real estate and healthcare

Qualifications

• Highly organized with strong attention to detail.
• Proficient with PowerPoint, MS Office and MS Outlook.
• Analytical ability to gather and summarize data for reports.

Responsibilities

• Coordinate daily and future planned work assignments for the department; notify care site of planned service work and coordinate material/equipment needs.
• Assist with normal and emergency services by outsourced vendors; schedule and communicate with facilities and care site representatives; manage required testing and follow-up inspections.
• Assist with ordering of materials, services and equipment; ensure paperwork and accounting are in order.
• Assist in creation of annual budgets for Operating Expense and capital infrastructure for real estate and care sites.

Job description

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.Job Description Summary:The coordinator is responsible for coordinating, supporting and oversight of Property Management related assignments. The coordinator provides a high level of portfolio support for multiple managers by performing duties such as assisting with customer and vendor relationships, coordinating building access, processing purchase orders and other administrative tasks, maintaining the Property Management calendar and arranging for contracted services and repairs.Responsibilities And Duties:35%Assist with the daily and future planned work assignments for the departments associates. Provide timely notification of all planned service work to the care site taking into consideration the impact to normal operations. Assist with the acquisition of the materials and equipment to perform the work. Provide timely communication as needed before, during and after the service has been performed to ensure affected department or work areas needs have been met.40%Assists with both normal and emergency services by outsourced vendors. Provide the scheduling and communication for this work in collaboration with the requesting Facilities associate and the representative of the care site to avoid unnecessary interruptions. Testing required by law e.g. fire alarm testing will be managed in the same manner. Regular follow up and inspections will be performed to verify the effectiveness of the contracted services.15%Assist as needed with the ordering of materials, services and equipment on a normal basis ensuring all paperwork and accounting is in order.10%Assist as needed with the creation of annual budgets for Operating Expense and capital infrastructure for both the real estate department and the individual care sites.As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any timeMinimum Qualifications:High School or GED (Required)Additional Job Description:High School Diploma or GED.Previous work experience in a legal or real estate environment preferred.SPECIALIZED KNOWLEDGETwo-year degree or equivalent combination of and e xperience. Thorough technical skills in assigned areas. Highly organized, b road knowledge of commercial real estate. Proficient with basic computer applications such as Power Point, MS Office and MS Outlook 2+ yrs . Experience with work order or real estate accounting platforms (MRI, Nexus, Yardi), preferred.Working knowledge of lease terms, operating costs, construction, preferred . Analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and problems and prioritize work.DESIRED ATTRIBUTESAssociate or bachelor's degree. Thorough technical skills, including knowledge of applicable regulatory codes and standards as well as safety requirements. Broad knowledge of healthcare policies and procedures is a plus o r such knowledge is a plusWork Shift:DayScheduled Weekly Hours :40DepartmentProperty Management AdminJoin us!... if your passion is to work in a caring environment... if you believe that learning is a life-long process... if you strive for excellence and want to be among the best in the healthcare industryEqual Employment OpportunityOhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment