Purchasing Agent (56125)

Adams and Associates, Inc.; Sacramento (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

ADAMS AND ASSOCIATES INC is seeking an experienced Purchasing/Procurement professional to manage the Center’s purchasing function in Sacramento, CA. The role includes procurement of goods and services, vendor selection, and ensuring compliance with FAR and internal policies.

The candidate will oversee staff, support budget planning with the Finance & Administration Director, and maintain supplier performance while fostering cost-effective procurement practices.

Qualifications

• Associate of Arts Degree from an accredited school.
• Three to five years of experience, including oversight of contracts and sub-contracts, with Federal Acquisition Regulations preferred.
• Computer literacy and proficiency in Microsoft Office applications required.

Responsibilities

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• Manages the Center purchasing/procurement function through planning, budget control and staff training.
• Procures goods and services for the Center in accordance with Company purchasing policies and procedures.
• Selects services and vendors through competitive pricing and quality guidelines in compliance with FAR and Company policies.
• May provide direct supervision to purchasing staff.
• Assists the Finance & Administration Director in budget preparation and control.

Skills

Procurement

Vendor management

Budget control

Staff supervision

Education

Associate of Arts Degree

Tools

Microsoft Office

Job description

Job Overview

Responsible for the purchasing function for all Center needs.

Responsibilities

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training.
• Procures goods and services for the Center in accordance with Company purchasing policies and procedures.
• Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs.
• May provide direct supervision to purchasing staff.
• Assists the Finance & Administration Director in budget preparation and control.
• Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects; prepares, distributes and maintains all PRL.
• Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers.
• Utilizes the federal supply schedules as needed.
• Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms, and assures required vendor performance evaluation for determination of continued goods and/or services.
• Coordinates with the Center Finance function to confirm pricing information.
• Administers the Center subcontract program to assure meeting the Subcontract Plan goals.
• Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines.
• Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function.
• Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues.
• Maintains required logs, computer database and prepares and submits required Company and Government reports.
• Leads bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave.
• Practices superior customer service and communication, including timely feedback on purchase requests.
• Fills staff vacancies in a timely manner; motivates, empowers and holds staff accountable for producing quality work; develops staff for career progression and disciplines staff that fail to meet goals.
• Provides required/supplemental training for new and current employees.
• Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses performance concerns.
• Develops Center-beneficial linkages within the community to enhance and promote local procurement activity; promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community.
• Mentors, monitors and models the Career Success Standards as required by the PRH.
• Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• Provides quality services for students and ensures that quality is maintained and student needs are met; pursues improvement and enhancement of requisite services.
• Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge.
• Provides quality and timely information to DOL/Company when requested.
• Effectively articulates thoughts and ideas; identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions; follows up to ensure prompt and appropriate action is taken and that problems are corrected.
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager and may temporarily perform job responsibilities of other departments and positions.
• Other duties as assigned.

Qualifications

• Associate of Arts Degree from an accredited school required.
• Three to five years of experience, including oversight of contracts and sub‑contracts, and experience with Federal Acquisition Regulations preferred.
• Computer literacy and proficiency in Microsoft Office applications required.
• Physical requirements: sitting, standing, climbing, walking, lifting, pulling and/or pushing, carrying, reaching, stooping and crouching; demonstrated ability to lift 40 pounds or assessment of lift load to request assistance.

Equal Employment Opportunity Statement

This job description is administered within an equal opportunity environment. The employer prohibits discrimination against qualified individuals based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, and any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training.