Property Associate (PM)

Aston Carter; Chapel Hill (NC); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA

Job summary

Aston Carter is seeking a Property Associate (PM) for a two-to-three month contract in Chapel Hill, NC. The role supports on-site property operations, tenant services, and compliance tracking during a busy period, with potential extension or conversion based on business needs.

The ideal candidate will handle multiple priorities independently, coordinate construction activities, manage documentation, and assist with CAM, invoicing, and vendor communications.

Qualifications

• 2+ years in property management or commercial real estate administration.
• Strong organizational skills in fast-paced environments.
• Proficient with MS Office (Word, Excel, Outlook).
• Excellent written and verbal communication with tenants, vendors, contractors, and internal teams.
• High attention to detail in compliance tracking, invoicing, and documentation.

Responsibilities

• Track and maintain Certificates of Insurance and compliance for ~24 tenants.
• Process and reconcile tenant allowance packages and monitor timelines.
• Prepare rent commencement letters and default notices as needed.
• Coordinate water billing and respond to tenant inquiries promptly.
• Maintain lease documents, vendor files, and records for transparency and compliance.
• Support AR and AP processes to ensure timely payments and collections.
• Assist with mid-year reviews and budget preparation tasks.

Skills

Property management

Organizational skills

MS Office Suite

Communication

Attention to detail

Independent work

Commercial real estate

Tools

Yardi Voyager

Job description

Job Description

This contract Property Associate role offers a valuable opportunity to provide critical operational support during a high-activity period for a commercial property. You will work closely with the on-site team to maintain smooth property operations, support tenant services, manage compliance tracking, and coordinate construction activities. This is a temporary position for approximately two to three months, with the potential to revisit conversion at the end of the contract. The role is ideal for a detail-oriented property management professional who enjoys working independently, managing multiple priorities, and contributing to a dynamic commercial real estate environment.

Job Title: Property Associate (PM)

This contract Property Associate role offers a valuable opportunity to provide critical operational support during a high-activity period for a commercial property. You will work closely with the on-site team to maintain smooth property operations, support tenant services, manage compliance tracking, and coordinate construction activities. This is a temporary position for approximately two to three months, with the potential to revisit conversion at the end of the contract. The role is ideal for a detail-oriented property management professional who enjoys working independently, managing multiple priorities, and contributing to a dynamic commercial real estate environment.

Responsibilities

• Track and maintain Certificates of Insurance and insurance compliance for approximately 24 tenants, ensuring all documentation remains current and accurate.
• Process and reconcile tenant allowance packages, including monitoring disbursement timelines and ensuring alignment with lease terms.
• Prepare and issue rent commencement letters and default notices as needed in accordance with established procedures.
• Coordinate water billing activities and respond to tenant billing inquiries in a timely and professional manner.
• Maintain organized and up-to-date lease documentation, vendor files, and related records to support operational transparency and compliance.
• Support Accounts Receivable and Accounts Payable processes, including follow-up and processing to ensure timely payments and collections.
• Assist with mid-year financial reviews and preparation for budget season by gathering data, organizing documentation, and supporting analysis.
• Support common area maintenance (CAM) reconciliation processes by assisting with data collection, review, and documentation.
• Process invoices accurately and coordinate payment workflows to meet internal timelines and vendor expectations.
• Coordinate construction activity across multiple active tenant build-outs, ensuring alignment with project schedules and property operations.
• Liaise with contractors on site improvements such as paving, striping, and landscaping to support safe and efficient property operations.
• Ensure construction activities are safely coordinated with daily property operations, minimizing disruption to tenants and visitors.
• Maintain regular communication with vendors and service providers to support ongoing maintenance, services, and project work.
• Provide administrative support for marketing events and specialty leasing activities, including scheduling, logistics, and documentation.
• Assist with tenant communications and the preparation or distribution of property marketing materials as needed.
• Respond promptly and professionally to tenant inquiries and service requests, ensuring a high standard of customer service.
• Maintain organized filing and documentation systems, both physical and digital, to support efficient property administration.
• Provide backup coverage for property operations, stepping in as needed to ensure continuity of service and adherence to deadlines.
• Support active legal matters by preparing documentation, tracking deadlines, and following up as directed by leadership or legal partners.

Essential Skills

• At least 2 years of experience in property management, commercial real estate administration, or a closely related field.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-activity environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, to support daily administrative and financial tasks.
• Excellent written and verbal communication skills to interact effectively with tenants, vendors, contractors, and internal stakeholders.
• High attention to detail, particularly in compliance tracking, financial processes, documentation, and record keeping.
• Ability to work independently with minimal supervision while maintaining accountability and meeting deadlines.
• Experience working with commercial properties or commercial real estate operations.

Additional Skills & Qualifications

• Experience with property management software systems, including Yardi and specifically Yardi Voyager, is highly desirable.
• Familiarity with commercial lease administration and tenant coordination, including understanding lease terms and obligations.
• Experience supporting construction or capital improvement projects, particularly within an occupied commercial property environment.
• Experience with CAM reconciliation, tenant billing, or Accounts Receivable processes in a property management context.
• Comfort working in a high-activity environment with ongoing construction, site improvements, and time-sensitive financial obligations.
• Ability to build professional relationships with tenants and vendors while maintaining a calm and composed demeanor.

Work Environment

This is a contract-only role expected to last approximately two months, with the possibility of extension to about three months and potential for conversion to a longer-term opportunity depending on business needs. The position follows a Monday through Friday schedule from 8:30 a.m. to 5:00 p.m. and offers onsite employee parking for convenient access. The hiring process typically includes a virtual interview followed by an onsite interview. You will work alongside the on-site property staff during a period of elevated activity, with four tenant build-outs underway, ongoing site improvements, and multiple time-sensitive financial and compliance obligations in progress. The environment is fast-paced and detail-driven, requiring strong organizational skills and the ability to manage multiple tasks simultaneously. You will use tools such as Microsoft Office Suite and property management software (including Yardi or Yardi Voyager where applicable) to support administrative, financial, and operational functions. The role involves regular interaction with tenants, vendors, contractors, and internal partners, and you will contribute directly to maintaining continuity of service and preventing delays in critical property processes during this transition period.

Job Type & Location

This is a Contract position based out of Chapel Hill, NC.

Pay And Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Chapel Hill,NC. Application Deadline This position is anticipated to close on Sep 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.