Property Assistant

Digital Realty; San Francisco (CA); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

Paid time off

Job summary

Digital Realty in San Francisco is seeking a Property Assistant to support the Real Estate Management team with administrative duties and light bookkeeping. You will help prepare budgets, process invoices, manage vendor communications, and maintain lease and property records.

You will coordinate meetings, respond to inquiries, and assist with site visits and maintenance scheduling. The role offers exposure to data center operations and the chance to develop practical accounting and office skills

Qualifications

• Three+ years of related administrative/office experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• Proven record of excellent internal and external customer service.
• Valid driver’s license and reliable transportation for site visits.

Responsibilities

• Support planning, budgeting, and control of operating and capital expenditures.
• Assist in annual budgets, forecasts, monthly reports, and variance reports.
• Assist with accounts receivable and accounts payable, including rent collection and expenses.
• Respond to customer requests and coordinate with the Property Management Team to resolve issues.
• Assist with vendor services, including RFPs and service performance monitoring.
• Schedule and facilitate maintenance with vendors and customers.
• Document and track certificates of insurance from vendors and customers.
• Maintain lease and property-related files and contact records.
• Answer and direct incoming calls, sort mail, and coordinate meetings and events.

Skills

Administrative support

Microsoft Word

Microsoft Excel

Customer service

Organizational skills

Education

Bachelor's degree

Tools

Yardi

Job description

Job Description

Property Assistant

Your role

This position offers you the opportunity to bring your talents to the unique data center property management industry and join a growing industry leader. You will provide general support for a team managing data center properties, including clerical, basic bookkeeping and more. As part of the team you'll enjoy the best of both worlds, the close-knit atmosphere of our office as well as the stability and resources of a large corporation. You're sure to acquire new skills and resume-building experience, as no two days will be the same!

What you’ll do

Role

As a Property Assistant you will provide diverse support to a team that includes Real Estate Managers, Assistant Real Estate Managers and others. The role is essentially a combination of administrative support and bookkeeping. Your specific activities will include:

• Supporting the planning, budgeting, and control of operating and capital expenditures.
• Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related
• Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
• Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
• You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Scheduling and facilitating maintenance with vendors and customers.
• Documenting and tracking all certificates of insurance from vendors and customers.
• Maintaining accurate and pertinent information for vendors and customers.
• Preparing correspondence to customers and vendors.
• Establishing and maintaining effective working relationships with internal and external customers and vendors.
• Maintaining all lease and property related files.
• Answering and directing incoming calls.
• Opening and distributing incoming mail.
• Scheduling and coordinating meetings and customer events.
• Conducting site visits to check and stock clerical supplies, etc.

What you’ll need

While The Ideal Candidate Will Have Two To Three Years Of Similar Experience, We Also Will Consider Recent College Grads As Long As They Are Motivated And Have The Ability To Learn Quickly With a Professional Demeanor. To Be a Good Fit For This Opportunity You Will Have

• At least three years of related administrative / office experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• A proven record of providing excellent internal and external customer service.
• A valid driver's license and reliable transportation (you will need to visit various properties from time to time).

Just as important will be the following qualities and characteristics:

• Strong organizational skills and a detail orientation.
• The ability to multitask and manage multiple activities and priorities.
• A friendly people-oriented approach and the ability to interact effectively with customers and coworkers.
• The ability to express ideas clearly in written and verbal communications.
• Resourcefulness and the ability to achieve goals independently.
• Reliability and punctuality.
• A bachelor's degree is preferred
• Preferred: Experience with Yardi or similar property management software.
• Knowledge or experience with Bookkeeping (accounts payable, budgeting, etc.).

A Bit About Us

Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL, the company’s global data center platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 25+ countries on six continents.

To learn more about Digital Realty, please visit digitalrealty.com or follow us on LinkedIn and Twitter .

Operations

Our Operations team keeps our customers’ infrastructure running safely and securely. We get plenty of opportunities to take on a variety of tasks and develop our technical skills. From overseeing electrical power to cooling and fire suppression systems, our team plays a vital role in making sure everything in our data centers operates as it should.

Health and Safety

Safety isn't just a priority here at Digital; it's critical to everything we do. Safeguarding lives, protecting assets, and securing data aren't just ideals - they're essential pillars of our commitment to excellence for our people, our partners and our customers. We have a culture of care where every member of Team Digital embraces a relentless pursuit of working safely across Digital Realty. Together we are Safely Powering Progress.

Our Compensation Philosophy

Digital Realty offers its employees a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions. Central to our compensation philosophy is rewarding our employees for achieving the values and objectives aligned to the company's overall goals and values.

Our Compensation Philosophy

Digital Realty offers its employees a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions. Central to our compensation philosophy is rewarding our employees for achieving the values and objectives aligned to the company's overall goals and values.

Our published pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and geographical location. Individual pay is based on additional factors including but not limited to job-related skills, experience, and relevant education and/or training. Moreover, an employee’s total compensation package varies by role and may include salary, cash bonus or commissions, and equity awards not quantified below.

Compensation range: $34.61 to $36.50 per hour. This compensation range represents the Company’s good faith belief as to what it will pay as an hourly rate for this position at the time of this posting.

Benefits: For this role, Benefits include medical, dental, vision, life and AD&D insurance, 401k match, disability benefits, wellness and education benefits, employee stock purchase plan, paid time off, holidays, and more.