Property Administrator (CRE)

Cushman & Wakefield; Washington (District of Columbia); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Cushman & Wakefield is seeking a Property Administrator (CRE) to support the Property Management Team with comprehensive admin tasks, including lease and contract processing, invoicing, and reporting. The role requires strong organization, communication, and client-facing skills in a professional office setting.

The position emphasizes proactive problem solving, attention to detail, and timely updates to managers, with duties spanning vendor coordination, service tracking, and budget support.

Qualifications

• Administrative support experience preferred.
• Experience handling invoices, contracts and insurance data.
• Proficiency with MS Office and document management.
• Experience interfacing with decision makers professionally.
• Strong attention to detail and deadline-driven work.

Responsibilities

• Provide full administrative support including phone calls and typing reports.
• Schedule meetings and coordinate events for the Property Management Team.
• Assist in lease administration, tenant contacts and insurance info.
• Prepare and code invoices; assist in bidding and contract processes.
• Maintain contract/insurance files and monitor expiration dates.
• Track service calls and maintain property maintenance work orders.
• Prepare monthly property management reports and budgets.
• Promote positive tenant/client relationships and ensure timely status updates.

Skills

Communication

Customer Focus

Organization

Interpersonal Skills

Initiative

Multi-tasking

Sense of Urgency

Problem Solving

Attention to detail

Prioritization

Status Updates

Time Management

Education

High school diploma/GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Job TitleProperty Administrator (CRE)Job Description SummaryPerforms the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.Job DescriptionESSENTIAL FUNCTIONS AND RESPONSIBILITIESMay be responsible for one or more of the following:Provide full administrative support, including phone support, typing reports, filing and distribution of correspondenceSchedule and coordinate meetings/special events, as requestedAssist in lease administration activities, including tenant contacts and insurance information; generate reportsPrepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and proceduresPrepare and code invoices for Property Manager’s approvalEnsure office is stocked with office supplies and other required items to maintain the officeEnsure prompt and accurate completion of contract and certificates of insurance information in contract administration softwareTrack and file contracts and insurance certificates; maintain follow-up system for expirationsMonitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work ordersMaintain the property purchase order systemMaintain lease and contract files, as well as other files located within the property management officePromote and foster positive relationships with tenants and clients and track service calls as requiredAssist with monthly and quarterly management reports as well as annual budget preparationProcess management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approvalKEY COMPETENCIES1. Communication Proficiency (oral and written)2. Customer Focus (internal and external)3. Organization Skills4. Interpersonal Skills5. Initiative6. Multi-tasking7. Sense of Urgency8. Proactive Problem-Solving & Critical Thinking9. Accuracy and Attention to detail10. Prioritization11. Proactive Status Updates12. Time Management SkillsIMPORTANT EDUCATIONHigh school diploma/GED equivalent; Bachelor Degree preferredIMPORTANT EXPERIENCECustomer service experience preferredADDITIONAL ELIGIBILITY QUALIFICATIONSProficiency in Microsoft Office SuiteAbility to give and take direction and to interface with decision makers in a professional manner and maintain confidential informationDemonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlinesEffectively tracks outstanding tasks & provide regular and proactive updates on the status of their tasks to their supervisor & team.Propose solutions or next steps rather than only identifying problems.Exceptional attention to detail with the ability to review and verify information for accuracy and completeness.WORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.AAP/EEO STATEMENTC&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $25.26 - $29.712Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.INCO: “Cushman & Wakefield”