Property Administrator

Howard Hughes Communities; The Woodlands (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive 401k plan

Generous PTO policy

Premium medical, dental, and vision覆盖

Voluntary benefits for life events

Student loan assistance and learningst

Job summary

Howard Hughes Communities in The Woodlands, TX, is seeking a Property Administration professional to partner with the Property Manager. This role covers accounts payable/receivable, month-end close, tenant communications, work orders, and handbook generation within the Howard Hughes Portfolio.

You will work with MRI/Angus Work Order systems, support monthly financial reports, budgets, and contract oversight, while maintaining strong tenant relations and a proactive operations mindset.

Qualifications

• Minimum 2–5 years of commercial real estate experience.
• 1–3 accounting or bookkeeping experience is a plus.

Responsibilities

• Support accounts payable and receivable processes.
• Assist with month-end close and financial reporting.
• Coordinate tenant communications and lease administration.
• Assist with contracts and insurance coordination.
• Perform general admin tasks and document management.
• Support portfolio-wide initiatives as needed.

Skills

Commercial real estate

Financial forecasting

Budgeting

Team collaboration

Tools

MRI/Angus Work Order system

Coupa

Job description

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

About The Role

Reporting to the Property Manager, this position will support the Property Manager in all areas related property administration for the Howard Hughes Portfolio in The Woodlands, Texas. Duties include managing and maintaining the accounts payable process, accounts receivable process and month end close procedures as well as Tenant communications, work order processes, and tenant handbook generation. In addition, this position will be part of the Property Management team in The Woodlands and will assist with all portfolio wide initiatives as required.

What You Will Do

• Stewards of the brand and customer experience-physical plant, strategy, future development needs, day to day facilities. Regularly associates with Tenants to ensure their satisfaction with building operations, leasing and management issues. Working relationship and knowledge of Tenants –pro-active not re-active
• Working knowledge of MRI/Angus Work Order system to meet tenant needs, communication with Tenants and interfacing with the Building Engineering team.
• Assists with monthly financial reports, annual budgets, and other documents in accordance with company policy. Seeks thorough understanding of the information/variances and reviews with Property Management Team.
• Assists Property Manager with additional projects that support moving the business forward.
• General Admin functions to include but not limited to phone management, filing and mailings.
• Month End Close Process; Accruals; Base Rent Reconciliation (excel)
• Assist with contract generation and oversight
• Responsible for Certificate of Insurance control for both Tenants and Contractors
• Manage and Maintain Accounts Payable and Receivable Processes to include:
• Manage and understand Coupa platform
• Vendor follow-up
• Accounts Receivable management to include
• Mailing Rent Statements
• Manual Billings
• Reoccurring Billings
• Tenant follow-up on outstanding balances
• Direct Liaison with Accounting/Cash Application
• Additional Duties and required

About You

• 2-5 Years of commercial real estate experience
• 1-3 accounting or bookkeeping experience, a plus
• Willingness to expand knowledge of all areas of Commercial Office Management
• Financial skills – forecasting and budgeting
• Full understanding of lease documents and managing to this
• Short- and long-term focus on NOI
• Focus on sharing best practices
• Seek first to understand and make decisionsCommunicates and collaborates
• Objective and understanding
• Works harder and sets example
• Inspires loyalty and engaged staff
• Aspires to the vision-best employee
• Responsible for self-manage goals and objectives
• Dotted lines not an issue – working as team is goal
• Passionate, entrepreneurial and dedicated to success.

Benefits Built For You

At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness—social, emotional, financial, and physical.

• Competitive 401k plan
• Generous PTO policy
• Premium medical, dental, and vision coverage
• Voluntary benefits for unexpected life events
• Student loan assistance and stipends to assist with lifelong learning

About Howard Hughes Communities

Howard Hughes Communities develops, owns, and operates the nation’s premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands®, Bridgeland®, and The Woodlands Hills® in Greater Houston; Summerlin® in Las Vegas; Teravalis™ in Greater Phoenix; Ward Village® in Honolulu; and Merriweather District® in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at communities.howardhughes.com .

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes Communities reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD-PARTY AGENCIES

Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.