Property Administrator

Colliers International; New York (NY); On-site; USD 33,000 - 59,000; Full time

Benefits offered by this job

Employer-subsidized medical benefits (

401k with employer match

Paid time off incl. holidays & flex

Parental leave

Job summary

Colliers International in New York, NY seeks a Property Administrator to support leasing teams and tenants, ensuring professional, high-level service and strong organizational performance.

Responsibilities include managing inquiries, maintaining owner/tenant relationships, and handling tasks like work orders, payments, and reporting with attention to detail. Familiarity with Yardi/MRI is preferred.

Qualifications

• Minimum of 2 years’ experience in a similar role within commercial real estate.
• Strong decision-making capabilities to provide high-level service to tenants’ needs.
• Excellent customer service skills, proactive, results-oriented, and resourceful.
• Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.

Responsibilities

• Develop and maintain strong relationships with property owners, tenants, vendors and contractors.
• Respond to tenants’ needs in a timely manner to meet lease obligations.
• Support the property manager by preparing regular ownership reports with accuracy and on time.
• Manage administrative tasks, including work orders, service requests, rent and expense payments, property maintenance and vendor compliance.

Skills

Customer service

Decision-making

Attention to detail

Time management

Tools

Yardi

MRI

Job description

About Our Culture

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

About You

As Property Administrator, you will be involved in all aspects of assisting the team with a commercial property. Your superior communication and organizational skills mean that you are able to respond to tenant inquiries, you exude professionalism, and your customer service skills are second to none.

Strong client relationships are important to you. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do.

Responsibilities

• Develop and maintain strong relationships with property owners, tenants, vendors and contractors.
• Respond in a timely manner to tenants’ needs to meet lease obligations.
• Support the property manager by preparing regular ownership reports with accuracy and on time.
• Successfully manage all administrative tasks, including work orders, service requests, rent and expense payments, property maintenance and vendor compliance requirements.

Qualifications

• Minimum of 2 years’ experience in a similar role within commercial real estate.
• Strong decision-making capabilities to provide high-level service to tenants needs.
• Excellent customer service skills, proactive, results-oriented, and resourceful.
• Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
• Familiarity with real estate software such as Yardi, MRI, etc.
• Experience with contracts and leasing agreements.

Compensation

Area/Location Specific: New York, NY

Approximate Compensation Range for this Role: $24.41/hour to $43.27/hour. Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

• Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability.
• Employees are able to enroll in our company’s 401k plan, which includes an employer match.
• Employees will also receive 10 days of sick leave and a minimum of 15-days' vacation annually.
• Certain senior-level roles are eligible for unlimited time off.
• Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment.
• Individuals may be eligible for different or additional benefits under applicable state law.

Legal & Opportunities

Applicants must be currently authorized to work in the United States on a full-time basis.

The employer will not sponsor applicants for work visas.

Colliers respects diversity and is an equal opportunity employer.

No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre‑employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.