Property Administrator

Cushman & Wakefield; Indianapolis (IN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Property Administrator to join their dynamic team. This role is essential in providing comprehensive administrative support within the Property Management Team, ensuring professionalism in addressing tenant needs and concerns. You will coordinate meetings, manage contracts, and foster positive relationships with tenants while maintaining essential documentation. Ideal candidates will possess strong communication and organizational skills, along with proficiency in Microsoft Office. If you're looking for a role that combines administrative duties with customer interaction, this opportunity is perfect for you.

Qualifications

• High school diploma required; Bachelor's preferred.
• Customer service experience preferred.

Responsibilities

• Provide full administrative support including scheduling and correspondence.
• Assist in lease administration and tenant contacts.
• Monitor and report on tenant work orders.

Skills

Communication skills

Customer focus

Organization skills

Interpersonal skills

Initiative

Multi-tasking

Education

High school diploma/GED

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

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Job Description Summary

Performs the administrative functions of the Property Management Team, ensuring a high level of professionalism in property issues, including timely response to and resolution of tenant requests or concerns.

Job Title

Property Administrator

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and events.
• Assist in lease administration, tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and invoices; assist in bidding and ensure compliance with policies.
• Prepare and code invoices for approval.
• Maintain office supplies and ensure office readiness.
• Manage contract and insurance certificate data entry and follow-up on expirations.
• Monitor and report on tenant work orders and maintain the property maintenance system.
• Maintain lease, contract, and other files.
• Foster positive tenant and client relationships and track service calls.
• Assist with management reports and budget preparations.
• Process staff hours, tenant invoices, expense reports, meter readings, and check requests.

Key Competencies

• Communication skills (oral and written)
• Customer focus
• Organization skills
• Interpersonal skills
• Initiative
• Multi-tasking

Education & Experience

• High school diploma/GED; Bachelor’s preferred
• Customer service experience preferred
• Proficiency in Microsoft Office Suite
• Ability to interface professionally and maintain confidentiality

Work Environment & Physical Demands

The role operates in a professional office environment, requiring use of standard office equipment. Physical demands include standing, walking, stair climbing, and occasional outdoor travel, with most of the time spent sitting or standing.

EEO Statement

C&W provides equal employment opportunities and affirmative action. Discrimination of any kind is not tolerated. For accommodations under the ADA, contact the provided ADA line or email.