Property Administrator

Regency Centers; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) match up to $5,000 annually

Paid time off (23+ days)

Health Insurance

Volunteer Time Off

Job summary

Regency Centers is seeking a Property Administrator to join our Houston, Texas regional office. The role supports the Houston and Austin Property Managers with administrative operations for retail centers in the area.

You will handle daily operations, financial processing, tenant and vendor coordination, and special projects, contributing to the efficient management of properties in the portfolio.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field.
• At least one year of related experience in a professional office environment.
• Quantitative and analytical skills with strong attention to detail.
• Intermediate proficiency with Microsoft Office, email, and Internet research.
• Ability to quickly learn and use new programs (Nexus, Yardi, JD Edwards, Engie, etc.).
• Ability to occasionally travel to shopping center properties within the portfolio.

Responsibilities

• Assist with daily operations (prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain databases).
• Support fiscal management (A/R, A/P, operating expenses, budgets, and monthly/annual reports).
• Assist in managing properties' physical performance (inspections, signage, bids).
• Maintain relations with tenants and vendors.
• Support tenant transitions (utilities, security deposits, insurance, sales reports, Versapay setup).
• Work on special projects/ongoing initiatives; invoice coding and PO processes.
• Create Contracts (CAPS, maintenance, landlord work).
• Coordinate Fire Life Safety services (inspections, deficiencies).
• Process utility change forms; maintain tenancy and utility spreadsheets.
• Provide other administrative support as needed.

Skills

Attention to detail

Analytical skills

Teamwork

Time management

Education

Bachelor's degree in Business Administration, Accounting, or related field

Tools

Nexus

Yardi

JD Edwards

Engie

Microsoft Office

Job description

About this Opportunity:

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better.

We are seeking a Property Administrator to join our Houston, Texas regional office. The Property Administrator is primarily responsible for supporting the Houston and Austin Property Managers and assisting team members with the administrative operations of retail shopping center properties in the area.

What You'll Be Doing:

• Assist with daily operations (i.e. prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain department databases).

• Provide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports).

• Provide support in the management of properties' physical performance (i.e. filing or related tasks such as inspections, signage approval, soliciting bids, etc.).

• Assist in maintaining good relations with tenants and vendors.

• Provide support for tenant transitions such as managing utilities transfers, security deposit collection, insurance compliance, gathering sales reports, Versapay set up, etc.

• Work on special projects/ongoing initiatives according to current needs.

• Invoice coding

  • Understanding the PO process & request missing POs to be created

  • Provide Tenant(s) with manual billing invoice backup

• Create Contracts (CAPS, routine maintenance, white box/landlord work)

• Responsible for the coordination of Fire Life Safety services (inspections, deficiencies etc.)

• Process utility change forms

• Maintain tenant contact, service contract and utility spreadsheets

• Provide other administrative support as needed.

Are You Qualified?

Required:

• Bachelor's degree in Business Administration, Accounting, or related field
• At least one (1) year of related experience in a professional office environment
• Quantitative and analytical skills, along with a strong attention to detail
• Intermediate level proficiency with current Microsoft Office software, email and Internet research functionality
• Ability to quickly learn and use new programs (software such as Nexus, Yardi, JD Edwards, Engie, etc.)
• Ability to occasionally travel to shopping center properties within the portfolio

Preferred:

• Some undergraduate real estate courses or experience in property administration, ideally for retail properties, a plus
• Prior related experience in the commercial real estate industry, legal field, or related field
• Working knowledge of Yardi, JD Edwards or other accounting software

* Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.

Personal Traits We Value:

• Problem-solving and time-management skills
• Customer focus, interpersonal savvy, and ability to work in a team environment and independently
• Strong verbal and written communication skills
• Strong priority setting, decisiveness, organizational, and time-management skills
• Trust and integrity

A Little Bit About Us:

We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.

Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look program.

We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.

Benefits:

Work/Life Balance

• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)

Financial Security

• 401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing
• Anniversary stock grant awards of up to $1,000
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources

Health and Wellness

• Medical, Dental and Vision Insurance
• Award winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs

Community Focused

• 52 hours per year of paid Volunteer Time Off
• Company gift matching

Growth and Development

• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscription
• Professional membership support
• Employee Resource Groups

*Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace.

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