Property Administrator

Frontline Source Group; Atlanta (GA); On-site; USD 25,000 - 39,000; Part time

Job summary

Frontline Source Group is seeking a temporary Property Administrator in Atlanta to support a busy commercial property management office for about 2–3 months, with potential long-term extension. The role emphasizes Yardi proficiency, tenant relations, and efficient administrative support.

The ideal candidate will manage rent rolls, reporting, and vendor coordination while maintaining organized electronic files and timely communications with tenants and partners.

Qualifications

• Yardi experience required.
• Property management experience preferred.
• Angus experience preferred.
• Intermediate proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Previous administrative experience supporting a department or professional office environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional communication and interpersonal skills.
• Ability to work independently with minimal supervision while functioning effectively as part of a team.

Responsibilities

• Serve as the first point of contact for the Atlanta office, providing professional and welcoming support to tenants, visitors, vendors, and other business partners.
• Support Property Managers with day-to-day administrative functions, reporting, tenant communication, vendor coordination, and property operations.
• Run rent rolls, tenancy schedules, aging reports, and other property reports in Yardi.
• Transfer report data into spreadsheets and maintain organized electronic files.
• Run aging reports in Yardi and conduct late payment follow up calls or emails as needed.
• Prepare welcome and onboarding packages for new tenants.
• Set up new vendor profiles in Yardi.
• Oversee the work order system by updating, assigning, tracking, and following up on work orders through completion.
• Track vendor and tenant insurance documentation in Angus and initiate reminders as needed.
• Assist with tenant move out documentation and initiate the move out process in Yardi through accounting.
• Prepare contracts for recurring services and track contract expiration dates.
• Assist with gathering bids and information needed for operating budgets, capital budgets, and financial forecasts.
• Support the property management and engineering teams with documentation related to capital projects and tenant build outs.
• Answer, screen, and route incoming calls and respond to general inquiries.
• Facilitate professional communication between property owners, tenants, vendors, and internal team members.

Skills

Strong organizational skills

Professional communication

Multitasking

Team collaboration

Independent work

Tools

Yardi

Angus

Microsoft Office

Job description

Property Administrator Our client is looking for a temporary Property Administrator to support their Atlanta office for approximately 2 to 3 months possibly long term. This is a great opportunity for an experienced administrative professional with Yardi experience who is polished, organized, and comfortable supporting a busy commercial property management environment.

Company Profile

Commercial Real Estate Medical Properties

Property Administrator Role

• Serve as the first point of contact for the Atlanta office, providing professional and welcoming support to tenants, visitors, vendors, and other business partners.
• Support Property Managers with day to day administrative functions, reporting, tenant communication, vendor coordination, and property operations.
• Run rent rolls, tenancy schedules, aging reports, and other property reports in Yardi.
• Transfer report data into spreadsheets and maintain organized electronic files.
• Run aging reports in Yardi and conduct late payment follow up calls or emails as needed.
• Prepare welcome and onboarding packages for new tenants.
• Set up new vendor profiles in Yardi.
• Oversee the work order system by updating, assigning, tracking, and following up on work orders through completion.
• Track vendor and tenant insurance documentation in Angus and initiate reminders as needed.
• Assist with tenant move out documentation and initiate the move out process in Yardi through accounting.
• Prepare contracts for recurring services and track contract expiration dates.
• Assist with gathering bids and information needed for operating budgets, capital budgets, and financial forecasts.
• Support the property management and engineering teams with documentation related to capital projects and tenant build outs.
• Answer, screen, and route incoming calls and respond to general inquiries.
• Facilitate professional communication between property owners, tenants, vendors, and internal team members.

Property Administrator Background Profile

• Yardi experience required.
• Property management experience preferred.
• Angus experience preferred.
• Intermediate proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Previous administrative experience supporting a department or professional office environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast paced environment.
• Professional communication and interpersonal skills.
• Ability to work independently with minimal supervision while functioning effectively as part of a team.