Property Accounting Leader (Bookkeeper & Controller)

THE AVGI ORGANIZATION; Hauppauge (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

The AVGI ORGANIZATION seeks a highly organized Bookkeeper / Controller to manage day-to-day real estate bookkeeping and handle higher-level controller tasks such as closing entries, reconciliations, and financial reporting for a diverse property portfolio.

This role emphasizes accuracy, multi-entity accounting, and collaboration with CPAs, property managers, and owners to deliver clear, timely financial information.

Qualifications

• Prior bookkeeping, accounting, or controller experience.
• Real estate accounting experience strongly preferred.
• Experience with multiple entities, properties, or bank accounts.
• Ability to reconcile accounts accurately and consistently.
• Strong understanding of AP, AR, general ledger entries, and monthly close procedures.
• Ability to read and understand closing statements, settlement statements, loan documents, and property-level financials.
• Strong attention to detail and ability to stay organized.
• Comfortable working in a fast-paced real estate environment.
• Ability to communicate clearly with ownership, property managers, vendors, tenants, banks, and outside accountants.
• Experience with property management or accounting software preferred.
• Proficiency with Excel and/or Google Sheets.
• Ability to identify issues, clean up records, and create better accounting processes.

Responsibilities

• Record and maintain accurate financial transactions for multiple properties and entities.
• Log real estate closings, acquisitions, refinances, sales, and related closing entries.
• Review closing statements and properly record purchase prices, loan proceeds, lender fees, escrow items, prorations, deposits, and settlement charges.
• Reconcile bank accounts, credit cards, loan accounts, escrow accounts, and security deposit accounts.
• Manage accounts payable, including entering bills, coding expenses to the correct property/entity, tracking vendor invoices, and preparing payments.
• Manage accounts receivable, including tenant charges, rent payments, reimbursements, deposits, and open balances.
• Assist with rent rolls, tenant ledgers, security deposits, and owner/property reporting.
• Track loan payments, interest, principal, escrow, and lender reserves.
• Prepare monthly financial reports by property and entity.
• Assist with monthly and year-end closing procedures.
• Maintain organized books for multiple LLCs and property-owning entities.
• Work with outside CPAs on tax preparation, year-end reporting, and required documentation.
• Help maintain clean records for acquisitions, refinances, dispositions, capital improvements, and investor-related reporting.
• Assist with CAM, tax, insurance, and other commercial tenant reimbursement tracking where applicable.
• Review accounting records for accuracy and flag discrepancies.
• Help improve internal accounting processes, controls, and reporting systems.
• Maintain vendor files, W‑9s, insurance documents, and payment records.
• Support ownership and management with ad hoc reporting and financial analysis.

Skills

Real estate accounting

Accounting for multiple entities

Account reconciliations

Financial reporting

Excel/Google Sheets

Communication with stakeholders

Tools

AppFolio

Buildium

Rent Manager

QuickBooks

Yardi

Excel/Google Sheets

Job description

The AVGI ORGANIZATION seeks a highly organized Bookkeeper / Controller to manage day-to-day real estate bookkeeping and handle higher-level controller tasks such as closing entries, reconciliations, and financial reporting for a diverse property portfolio.

This role emphasizes accuracy, multi-entity accounting, and collaboration with CPAs, property managers, and owners to deliver clear, timely financial information.