Property Accountant / Bookkeeper

512 Asset Management, LLC; Austin (TX); Hybrid; USD 34,000 - 55,000; Part time

Job summary

512 Asset Management, LLC in Austin, TX seeks a Part-Time Property Accountant/Bookkeeper to own day-to-day accounting for multiple entities, coordinate with external CPA, and deliver monthly financials within 3-5 business days after month-end.

The role requires 5-10 years of bookkeeping and real estate accounting experience, advanced Excel, QuickBooks, and familiarity with property management software. In-office/hybrid environment with 10-15 hours per week and competitive hourly compensation.

Qualifications

• 5-10 years of bookkeeping and property accounting experience.
• Experience with multi-entity family-office real estate accounting.
• Strong understanding of GAAP and double-entry accounting.
• Experience with QuickBooks and property management accounting software.
• Experience with online AP platforms (Brex, Ramp, Bill).
• Advanced Excel skills required.
• Experience with Asana or other project/task management software preferred.
• High integrity and ability to work independently.
• Experience with real estate sale/closing accounting is a plus.

Responsibilities

• Weekly/Monthly bookkeeping, general ledger maintenance, AP/AR, bank, loan and credit card reconciliations.
• Property-level accounting including rent, expenses, capital expenditures, fixed assets, and profitability.
• Coordinate with third-party property managers by reviewing owner statements, reconciling activity, and resolving discrepancies.
• Manage vendors, W-9s, invoice approvals, payment processing, and 1099 support.
• Maintain books for multiple LLCs/entities including rental holding entities, rental properties, homebuilding/sale entities, misc. assets and investments, and reconcile intercompany transactions.
• Record transaction-level accounting for affordable housing home sales (closing statements, proceeds, cost basis), coordinating with the outside accounting firm on any tax credit or compliance-related entries.
• Perform monthly close, reconciliations, accruals, and prepare financial statements within 3-5 business days.
• Prepare owner reporting packages including consolidated and property-level financials, cash, budgets vs. actuals, debt, and capital projects.
• Monitor cash balances, debt service, reserves, insurance, and property tax calendars.
• Recommend and implement accounting technology and workflow improvements (e.g., AP automation, expense management, document management).
• Strengthen internal controls and maintain organized digital accounting records.
• Liaison with Tax CPA as needed to support tax filings, extensions, and charitable donation tracking.
• Collaborate with Fractional CFO on accounting and reporting matters.

Skills

GAAP knowledge

Multi-entity bookkeeping

Independent worker

Tools

QuickBooks

Property management software

Excel (Advanced)

Brex

Ramp

Bill

Asana

Job description

512 Asset Management, LLC is a single-family office based in Austin, Texas, employing a small, dedicated team of professionals. The firm currently focuses its investment capital on local real estate acquisitions and development projects, offering exposure to a range of property-related activities. Team members work in a collaborative environment with direct access to decision-makers and ongoing projects. The company values professionalism, integrity, and a long-term approach to building and managing real estate and other investments.

Position Summary

512 Asset Management (512AM) is a privately held family office and real estate investment company that owns approx. 50 residential and commercial rental units, develops and sells affordable housing, operates a ranch, and maintains household expenses. The Property Accountant/Bookkeeper will own the day-to-day accounting function, maintain accurate books throughout the month, coordinate with third-party property managers and external CPA, and deliver monthly financials within 3-5 business days after month-end.

• Employment Type: Part-Time (approximately 10-15 hours per week)
• Location: Austin, TX: In-Office / Hybrid
• Compensation Range: $25-$40/hour depending on experience (W-2 or Contractor)

Primary Objective

Maintain close-ready books operational bookkeeping so ownership (and our external CPA) receives timely, accurate financial information.

Key Responsibilities

• Weekly/Monthly bookkeeping, general ledger maintenance, AP/AR, bank, loan and credit card reconciliations.
• Property-level accounting including rent, expenses, capital expenditures, fixed assets, and profitability.
• Coordinate with third-party property managers by reviewing owner statements, reconciling activity, and resolving discrepancies.
• Manage vendors, W-9s, invoice approvals, payment processing, and 1099 support.
• Maintain books for multiple LLCs/entities including rental holding entities, rental properties, homebuilding/sale entities, misc. assets and investments, and reconcile intercompany transactions.
• Record transaction-level accounting for affordable housing home sales (closing statements, proceeds, cost basis), coordinating with the outside accounting firm on any tax credit or compliance-related entries.
• Perform monthly close, reconciliations, accruals, and prepare financial statements within 3-5 business days.
• Prepare owner reporting packages including consolidated and property-level financials, cash, budgets vs. actuals, debt, and capital projects.
• Monitor cash balances, debt service, reserves, insurance, and property tax calendars.
• Recommend and implement accounting technology and workflow improvements (e.g., AP automation, expense management, document management).
• Strengthen internal controls and maintain organized digital accounting records.
• Liaison with Tax CPA as needed to support tax filings, extensions, and charitable donation tracking.
• Collaborate with Fractional CFO on accounting and reporting matters.

Qualifications

• 5-10 years of bookkeeping/property accounting experience.
• Experience with multi-entity family-office real estate accounting.
• Strong understanding of GAAP and double-entry accounting.
• Experience with QuickBooks and property management accounting software.
• Experience with online AP platforms (e.g Brex, Ramp, Bill)
• Advanced Excel skills required.
• Experience with Asana or other project/task management software preferred.
• High integrity and ability to work independently.
• Experience with real estate sale/closing accounting is a plus but not required.

Success Metrics

• Monthly close completed within 3-5 business days.
• Minimal CPA adjustments.
• Timely reconciliations.
• Reliable owner reporting.
• Continuous process improvements.

This is the first dedicated finance hire for a growing family office and an opportunity to build an efficient accounting function from the ground up, not simply maintain one. You'll partner directly with ownership to improve financial operations and implement scalable processes and technology as the portfolio grows.

90-Day Success Plan:

First 30 Days

• Learn portfolio and systems.
• Complete reconciliations.
• Meet property managers, operations managers, CPAs and CFO.
• Identify improvements.

Days 31-60

• Reduce CPA operational workload.

Days 61-90

• Support property managers close within 15 day of end of month.
• Deliver 3-5 day close after receipt of manager reports.
• Produce standardized owner package.
• Present technology/process recommendations.

512 Asset Management (512AM) provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by law.