Property Manager

NAI Robert Lynn; California (MO); On-site; USD 32,000 - 46,000; Full time

Job summary

NAI Robert Lynn is seeking an Administrative Assistant to provide executive support, create professional marketing content, and manage scheduling and communications. The role involves drafting materials, coordinating with the operations team, and supporting transactions with research, presentations, and client gifts.

The ideal candidate will have an associate degree or higher, strong organizational skills, and proficiency with the Adobe Creative Suite and PowerPoint.

Qualifications

• Associate degree or higher from an accredited college/university with GPA 3.0.
• Preferred concentration in Administrative, Secretarial, and/or Business with design/marketing emphasis.

Responsibilities

• Provide Administrative Support to executives as needed.
• Create aesthetically pleasing, professional content aligned with brand standards.
• Design/print marketing materials (brochures, flyers, email blasts).
• Design custom brochures for listings and client materials.
• Conduct biographical and market research to assist leadership.
• Manage daily schedules and calendar; coordinate meetings.
• Schedule client calls and meetings; use ASTRO system for internal requests.
• Oversee Mailchimp Newsletter campaigns and gifts for clients.
• Prepare PowerPoint slideshows; track presentations and quotes.
• Review workflows; suggest improvements to design and efficiency.
• Develop new e-filing system; maintain client biographies and marketing info.
• Coordinate with operations on owner representations and marketing materials.
• Draft RFPs, proposals, LOIs, leases; move transactions forward.
• Input and track listings in relevant databases; update SAG spreadsheet weekly.
• Perform comparative financial analysis for clients.

Skills

Strong organizational skills

Excellent written & verbal communicate

Multitasking

Team collaboration

Ability to work independently

Education

Associate degree or higher

Preferred graphic design/marketing focus

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Adobe Lightroom

Adobe Premiere Pro

Adobe After Effects

PowerPoint

Job description

• Provide Administrative Support to Chase Miller (CEM) as needed, while accepting instruction and guidance from Anna Pierce (AIP).
• Create aesthetically pleasing, professional content in line with NAI Robert Lynn brand standards.
• Design/print marketing materials, including, but not limited to, custom brochures, flyers, email blasts, etc.
• Design custom brochures for qualified & approved listings
• Conducts biographical and market research on clients, companies, stakeholders and decision-makers to assist CEM.
• Manage CEM’s daily schedule and calendar, fielding meeting requests.
• Assist in scheduling client conference calls and meetings.
• Utilize the ‘ASTRO’ system for all internal company requests, including but not limited to conference call meetings, conference room meetings, travel arrangements, internal marketing requests, operations team requests, and all other general internal needs as requested by CEM.
• Manage and oversee the entire process for the Mailchimp Newsletter campaigns
• Prepare and ship gifts for clients.
• Work on unique tasks and projects as assigned by CEM and AIP as assigned.
• Create and Prepare PowerPoint slideshows for CEM’s meetings.
• Track all-new presentation slides monthly and retain a list of all presentations for clients historically and the quotes for those presentations.
• Consistent review of workflow processes and procedures used by CEM while routinely offering suggestions for improvement in scope, design, efficiency, and effectiveness.
• Develop and maintain a new e-filing system in CEM’s office (neat and logical).
• Help write letters- thank you, follow up, new prospect, and new client as needed.
• Update CEM’s biography and marketing information quarterly.
• Scheduling building tours derived from Co-Star.
• Coordinate with the Operations Team to prepare owner representation presentations & marketing materials.
• Prepare tenant representation presentations.
• Coordinating with the support team to draft RFPs, proposals, LOIs, leases, etc.
• Generally, assist in moving transactions forward.
• Track tenant information as accurately as possible and keep up to date in the Team database.
• Compile and/or update related database records for the team on an ongoing basis
• Input and track new listings (e.g., Astro, Co-Star, Linked-In, etc.).
• Input Senior Action Group numbers weekly into the SAG spreadsheet.
• Follow through with closed deals (e.g., sending gifts, letters, referrals, etc.).
• Perform comparative financial analysis for clients.
• Perform other tasks and duties as assigned by CEM and AIP.

Roles And Responsibilities

• Provide Administrative Support to Chase Miller (CEM) as needed, while accepting instruction and guidance from Anna Pierce (AIP).
• Create aesthetically pleasing, professional content in line with NAI Robert Lynn brand standards.
• Design/print marketing materials, including, but not limited to, custom brochures, flyers, email blasts, etc.
• Design custom brochures for qualified & approved listings
• Conducts biographical and market research on clients, companies, stakeholders and decision-makers to assist CEM.
• Manage CEM’s daily schedule and calendar, fielding meeting requests.
• Assist in scheduling client conference calls and meetings.
• Utilize the ‘ASTRO’ system for all internal company requests, including but not limited to conference call meetings, conference room meetings, travel arrangements, internal marketing requests, operations team requests, and all other general internal needs as requested by CEM.
• Manage and oversee the entire process for the Mailchimp Newsletter campaigns
• Prepare and ship gifts for clients.
• Work on unique tasks and projects as assigned by CEM and AIP as assigned.
• Create and Prepare PowerPoint slideshows for CEM’s meetings.
• Track all-new presentation slides monthly and retain a list of all presentations for clients historically and the quotes for those presentations.
• Consistent review of workflow processes and procedures used by CEM while routinely offering suggestions for improvement in scope, design, efficiency, and effectiveness.
• Develop and maintain a new e-filing system in CEM’s office (neat and logical).
• Help write letters- thank you, follow up, new prospect, and new client as needed.
• Update CEM’s biography and marketing information quarterly.
• Scheduling building tours derived from Co-Star.
• Coordinate with the Operations Team to prepare owner representation presentations & marketing materials.
• Prepare tenant representation presentations.
• Coordinating with the support team to draft RFPs, proposals, LOIs, leases, etc.
• Generally, assist in moving transactions forward.
• Track tenant information as accurately as possible and keep up to date in the Team database.
• Compile and/or update related database records for the team on an ongoing basis
• Input and track new listings (e.g., Astro, Co-Star, Linked-In, etc.).
• Input Senior Action Group numbers weekly into the SAG spreadsheet.
• Follow through with closed deals (e.g., sending gifts, letters, referrals, etc.).
• Perform comparative financial analysis for clients.
• Perform other tasks and duties as assigned by CEM and AIP.

Knowledge, Skills, And Abilities

• Strong familiarity with the use of Adobe Suite software including In Design, Illustrator, Photoshop, Light Room, Premier Pro, After Effects and related software.
• Demonstrated aptitude in illustration, ideation, branding, typography, UX design, image editing, and color theory.
• Ability to use critical thinking and reasoning consistently.
• Familiarity with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, and Publisher.
• Familiarity working with PCs and devices.
• Demonstration of Strong Organizational Skills.
• Strong Marketing Skills.
• Ability to work within a team-oriented environment.
• Ability to work independently with little to no supervision.
• Strong focus and attention to detail.
• Strong and demonstrated Customer Service skills.
• Data Entry Skills.
• Strong and demonstrated telephone skills and etiquette.
• Strong verbal and written communication ability.
• Ability to build and maintain relationships with clients and co-workers.
• Demonstrated people skills by conveying positivity and enthusiasm.
• Interpersonal Savvy.
• Ability to routinely problem-solve.
• Ability to routinely multi-task.

Educational Background

• Associate degree or higher from an accredited college/university with a GPA minimum of 3.0
• Preferred concentration in either: Administrative, Secretarial, and/or Business with a preferred concentration in either: Graphic Design, Marketing, Website Hosting and Design, or Commercial Art.

Physical Demands

• Lifting and/or Moving Objects: Up to 10 pounds routinely / 25 pounds occasionally
• Standing: 1-2 hours per day
• Sitting: 5-6 hours per day
• Computer Usage/Keyboarding/Typing: 5-6 hours per day
• Telephone Usage: 5-6 hours per day
• Vision Requirements: Close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Frequently required to reach with hands and arms