Projects Coordinator -Facilities

County of Volusia; Daytona Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

County of Volusia is seeking a skilled professional to support Facility Management projects, maintenance activities, contracts, and service agreements across county facilities. You will coordinate and monitor projects from initiation to completion, develop scopes, estimate costs, prepare procurement documentation, and ensure compliance with contract requirements while liaising with stakeholders.

Responsibilities include site visits, progress tracking, reviewing invoices, maintaining records, and

Qualifications

• High school diploma or GED and two years' experience in building maintenance or project/contract management.
• Must possess a valid Florida driver’s license at hire and maintain thereafter.
• Knowledge of building maintenance, construction methods, and project documentation.

Responsibilities

• Coordinates Facility Management maintenance, repair, renovation, and capital improvement projects from initiation to completion.
• Assists with scope development, cost estimates, schedules, RFQs, and procurement documentation.
• Coordinates contractors, vendors, consultants, and County trades staff for assigned work.
• Conducts site visits, meetings, inspections, and project closeout activities.
• Monitors contractor performance, schedules, scope compliance, and contract requirements; documents deficiencies.

Skills

Project coordination

Contract management

Communication

Reading blueprints

Education

High school diploma or GED

Tools

MS Office suite

Work order systems

Job description

Performs skilled technical and administrative work supporting Facility Management projects, maintenance activities, contracts, and service agreements throughout County facilities. Responsible for coordinating and monitoring assigned projects and contracted services from initiation through completion, including scope development, estimating, procurement support, scheduling, contractor coordination, field inspections, documentation, invoice review, and contract compliance. Works with Facility Management staff, County departments, consultants, contractors, vendors, and other stakeholders to help ensure work is completed safely, timely, within established scope, and in accordance with County requirements.

(NOTE:These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Coordinates assigned Facility Management maintenance, repair, renovation, and capital improvement projects from initial request through completion.
• Assists with development of scopes of work, specifications, cost estimates, schedules, requests for quotes, and other project or procurement documentation.
• Coordinates contractors, vendors, consultants, County trades staff, user departments, and other stakeholders associated with assigned work.
• Conducts or participates in site visits, project meetings, pre-bid and pre-construction meetings, inspections, and project closeout activities.
• Monitors contractor performance, project schedules, scope compliance, workmanship, and adherence to contract requirements; documents deficiencies and assists with resolution.
• Reviews invoices, proposals, quotes, change requests, and supporting documentation for accuracy and consistency with approved work and contract requirements.
• Maintains project records, correspondence, schedules, inspection documentation, photographs, reports, spreadsheets, work orders, and other required documentation.
• Assists with administration of Facility Management master agreements and service contracts, including contractor coordination, compliance, performance, and procurement or renewal activities.
• Uses County asset/work-order, procurement, and other business systems to document, coordinate, and track assigned work.
• Reads and interprets construction drawings, specifications, scopes of work, contracts, and other technical documents.
• Coordinates work at occupied County facilities while minimizing disruption to County operations and the public.
• May coordinate or schedule the activities of skilled trades workers and contractors for special projects and assignments.
• May be assigned to other county locations based upon operational needs.
• Attends work on a regular and consistent basis.
• Must adhere to Federal, State, County and Local ordinances.
• Responds to emergency situations.
• Performs other duties as assigned.

Graduation from high school or Vo-Tech school or possession of a GED; and two (2) years' experience in building maintenance or project/contract management.

A comparable amount of education, training, or experience may be substituted for the minimum qualifications.

Must possess a valid Florida driver's license at the time of hire.

Must obtain a valid Florida driver’s license within 30 days of hire and maintain thereafter.

• Knowledge of the principles, practices, tools, supplies, materials, equipment, and personnel required for building maintenance and construction.
• Knowledge of skilled trades, cost estimating, construction and maintenance methods, and techniques.
• Demonstrated computer skills in the area of assignment, including common office applications and computerized work-order or project tracking systems.
• Ability to read and interpret blueprints, construction drawings, schematics, specifications, scopes of work, contracts, and related technical documents.
• Ability to plan, coordinate, and track multiple projects, priorities, schedules, contractors, and assignments.
• Ability to prepare and maintain accurate project records, reports, estimates, correspondence, and documentation.
• Ability to review contractor work, identify noncompliance or deficiencies, and communicate corrective actions professionally.
• Ability to work independently in the field and collaboratively with County staff, consultants, contractors, vendors, and facility users.
• Ability to express ideas clearly and concisely, orally and in writing to groups and individuals.
• Ability to respond to emergency situations.
• Ability to establish and maintain effective working relationships.
• Ability to work under stressful conditions.
• Must be able to relocate to other county locations based upon operational needs.

ADA REQUIREMENTS

Physical Demands

Ability to stand; lift up to 50 pounds.; stoop, crouch, pull, push, kneel, reach overhead, climb, crawl, bend, and reach; and possess hearing and visual acuity, including peripheral vision and depth perception, necessary to operate a motorized vehicle.

Environmental Demands

Both inside and outside work. Ability to tolerate wind, heat, humidity, cold, dust, fumes, odors, and rain. May involve exposure to closed or confined spaces, chemicals, and biting insects.

Mental Demands

Ability to read and comprehend professional manuals, legal documents, ordinances, statutes; instructions, reports, abstracts, financial reports, letters, and summaries. Ability to write reports, evaluations, summaries, letters, financial reports, procedures, and policies. Ability to perform advanced mathematical functions. Ability to speak publicly and extemporaneously; conversant in policies, techniques and procedures of discipline. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.

Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce.