Projects & Billing Coordinator: Growth & Impact

Umdasch Group; Channahon (IL); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k retirement plan

Paid time off

Life insurance

Job summary

Doka USA Ltd. in Illinois is seeking a Project & Billing Coordinator to provide administrative support for contract administration, project setup, billing, and related documentation.

This role works with Sales, Operations, Finance, and branch leadership to ensure projects are established, billed, documented, and closed accurately. This role requires a high school diploma (Bachelor’s preferred), 2–5 years in admin/logistics, strong Excel skills, and excellent English communication.

Qualifications

• High school diploma required; Bachelor’s Degree in Business or Logistics preferred.
• 2–5 years of experience in administration, operations, or logistics.
• Experience in inventory control and procurement planning preferred.
• Excellent communication skills in English (written and spoken).
• Strong analytical abilities with numeric aptitude and problem solving.
• Proficient with Microsoft Office applications, advanced Excel skills required.
• Excellent report writing and presentation skills.
• Able to learn new systems and work independently in a fast-paced environment.

Responsibilities

• Manage branch contracts from proposal through execution and closeout.
• Ensure executed contracts are on file before materials are released.
• Set up and maintain customer, project, jobsite, contract, and billing data in DISCOs II.
• Prepare customer invoices and verify billing accuracy against contracts and bills of lading.
• Coordinate change orders with Sales when scope or value changes.
• Review credit requests against contract terms and route for approval.
• Process certificates of insurance and file notices in the CRM.
• Resolve contract and billing discrepancies and close completed projects in DISCOs II.

Skills

Communication

Analytical skills

Excel

Microsoft Office

Problem solving

Organization

Independent work

Education

Bachelor’s degree preferred in Business or Logistics

High school diploma required

Tools

DISCOs II

CRM software

Job description

Doka USA Ltd. in Illinois is seeking a Project & Billing Coordinator to provide administrative support for contract administration, project setup, billing, and related documentation.

This role works with Sales, Operations, Finance, and branch leadership to ensure projects are established, billed, documented, and closed accurately. This role requires a high school diploma (Bachelor’s preferred), 2–5 years in admin/logistics, strong Excel skills, and excellent English communication.