Projects Administrative Coordinator

Talentify; Montrose (MN); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Talentify in Montrose, MN, is seeking an Administrative Specialist to provide clerical support across multiple departments. You will manage calendars for builders and subcontractors, assist with project billing, maintain reports, and serve as the main contact for internal and external partners.

The role emphasizes collaboration, hands-on problem solving, and attention to detail in a fast-paced office. This contract-to-hire position is onsite in Montrose.

Qualifications

• Administrative experience providing clerical support.
• Proficient in Word, Excel, Outlook.
• Excellent verbal and written communication.
• Able to manage calendars for multiple stakeholders.
• Accurate data entry and documentation.
• Willingness to learn new systems.

Responsibilities

• Coordinate department schedules and calendars for builders and subcontractors.
• Invoice and reconcile jobs with Project Managers using BT5 ERP.
• Access builder websites to gather data.
• Prepare and maintain reports and spreadsheets.
• Perform general clerical tasks and answer phones.
• Serve as primary contact for internal and external partners.

Skills

Administrative support

Microsoft Office

Verbal communication

Written communication

Calendar management

Data entry

Team collaboration

Tools

BT5 ERP

Job description

Talentify in Montrose, MN, is seeking an Administrative Specialist to provide clerical support across multiple departments. You will manage calendars for builders and subcontractors, assist with project billing, maintain reports, and serve as the main contact for internal and external partners.

The role emphasizes collaboration, hands-on problem solving, and attention to detail in a fast-paced office. This contract-to-hire position is onsite in Montrose.