Project Timekeeping & Incentive Coordinator

Guarantee Electrical Company; New Florence (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee owned

Job summary

Guarantee Electrical is seeking a detail-oriented Project Timekeeping & Incentive Coordinator to support a major regional project. You'll ensure accurate timekeeping, payroll support, and administration of workforce incentive programs, working with project leadership, accounting, and field teams.

Based at the project site office, you'll help ensure employees are paid correctly and incentive programs operate compliantly.

Qualifications

• Associate degree or equivalent experience required.
• Experience with payroll, timekeeping, or workforce administration.
• Construction industry experience preferred.
• Familiarity with union payroll rules a plus.

Responsibilities

• Review field timekeeping records for accuracy.
• Track eligibility for per diem programs with documentation.
• Administer commuter allowances by monitoring thresholds.
• Validate travel time, mileage, and earnings codes.
• Maintain premium pay records for superintendents.
• Monitor LARP eligibility and communicate status to payroll and leadership.
• Collaborate with project managers, payroll, finance, and field supervision to resolve discrepancies.
• Support audits, reporting, and additional project administrative needs.

Skills

Attention to detail

Time management

Organizational skills

Communication

Excel proficiency

Payroll systems

Independent work

Education

Associate degree in Accounting/Business/Construction Management

Tools

Viewpoint

Payroll software

Job description

At Guarantee Electrical, we believe our people are the foundation of everything we build. We're looking for a detail-oriented and organized Project Timekeeping & Incentive Coordinator to support one of the largest projects in the region.

This role plays a critical part in ensuring accurate timekeeping, payroll support, and administration of multiple workforce incentive programs. You'll work closely with project leadership, accounting and field teams to help ensure employees are paid accurately and incentive programs are administered consistently and compliantly.

If you enjoy solving problems, working with data, and supporting large-scale construction operations, we'd love to hear from you.

What You'll Do

• Review and process field timekeeping records for accuracy and completeness.
• Track and verify eligibility for per diem programs, including required documentation and qualifying workdays.
• Administer commuter allowance programs by monitoring eligibility requirements and attendance thresholds.
• Validate travel time entries, mileage reimbursement, and applicable earnings codes in accordance with project and union requirements.
• Track and maintain superintendent and assistant superintendent premium pay records.
• Monitor Labor Availability & Retention Program (LARP) eligibility and communicate incentive qualification status to payroll and project leadership.
• Maintain organized records and supporting documentation for audits, compliance reviews, and project reporting.
• Collaborate with project managers, payroll, finance, and field supervision to resolve discrepancies and ensure accurate reporting.
• Support additional project administrative and operational needs as assigned.

What You'll Bring

• Strong attention to detail and a commitment to accuracy.
• Ability to manage recurring deadlines in a fast-paced construction environment.
• Strong organizational skills with the ability to maintain detailed records and documentation.
• Excellent communication skills and the ability to work effectively with both office and field personnel.
• Proficiency with Microsoft Excel and other business software applications.
• Ability to interpret and apply multiple compensation and incentive programs consistently.
• Self-motivated with the ability to work independently and proactively address issues.

Preferred Qualifications

• Associate degree in Accounting, Business, Construction Management, or a related field, or equivalent relevant experience.
• Experience supporting payroll, timekeeping, accounting, or workforce administration processes.
• Experience working in construction, industrial, or project-based environments preferred.
• Familiarity with Viewpoint or similar construction accounting/payroll systems is a plus.
• Experience working with union labor agreements, prevailing wage requirements, or incentive programs is beneficial.

Work Environment

This position is based primarily at the project jobsite office/trailer and requires regular interaction with active construction operations. Occasional field visits will require appropriate personal protective equipment (PPE). Candidates should be comfortable working in both office and construction site environments.

Why Guarantee Electrical?

When you join Guarantee Electrical, you are not just starting a job. You are beginning a career with a company that invests in your growth from day one.

We are employee owned, which means the work you do today helps build your future tomorrow. As a partner in the business, you have a direct stake in our long‑term success and a clear path to ownership over time.

Our culture is grounded in Living our Guarantees. That means doing what we say, putting safety and people first, supporting one another, and taking pride in the work we deliver. You will be part of a team that values integrity, accountability, and partnership at every level.

Guarantee Electrical is an Equal Opportunity Employer committed to building a diverse and inclusive team.