Project Support Specialist Sr-CIPHER
Georgia Institute of Technology
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Job summary
Georgia Institute of Technology in Atlanta seeks a capable professional to provide project management and administrative support for divisional initiatives. The role includes leading cross-functional projects, handling HR documentation, and coordinating information dissemination within the unit.
With a Bachelor's degree and 4–5 years of related experience, you will manage programs, coordinate schedules, and prepare reports and presentations for the unit executive, ensuring timely delivery and
Qualifications
- Bachelor's Degree in related field or equivalent combination of education and experience.
- Four to five years of job related experience.
- Preferred qualifications include PMP, GT purchasing/procurement, and HRIS transactions.
Responsibilities
- Lead and support a broad range of moderately difficult multi-functional projects and programs, including developing tools, resources, timelines, and other requirements.
- Initiate and/or process HR related documentation including hiring packages, posting requests, schedules and reports.
- Gather and coordinate dissemination of information regarding new or revised policies and procedures within unit, respond to inquiries regarding Institute and departmental policies and procedures.
- Perform other duties as assigned.
- Initiate and conduct assessments, collect data and benchmark studies to identify needs, gaps, improvements, and provide recommendations to management on issues and matters of significance.
- Establish schedules, oversee arrangements and provide logistics support for projects.
- Participate in the development and execution of program events; Coordinate and arrange meeting and project materials for distribution.
- Prepare correspondence and reports including first drafts and analyses; design, develop and edit project presentations, agendas, and other documentation.
- Track and present progress reports, proposals and related project communications.
- Provide specialized administrative support for assigned projects and unit, including coordinating the executive's calendar, meetings and event arrangements.
Skills
Education
Tools
Job description
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
- Students are our top priority.
- We strive for excellence.
- We thrive on diversity.
- We celebrate collaboration.
- We champion innovation.
- We safeguard freedom of inquiry and expression.
- We nurture the well-being of our community.
- We act ethically.
- We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.
Provide professional level support and project management services for divisional initiatives and projects. Lead the development, implementation, and execution of moderately difficult initiatives usually with a completion timeline of a year or less. Acts as an advisor to program teams regarding projects, plans, and operations. Perform specialized administrative support for projects and for the unit. This position will interact on a regular basis with: unit management and staff, department staff. This position typically will advise and counsel: unit and department staff.
Lead and support a broad range of moderately difficult multi-functional projects and programs, including developing tools, resources, timelines, and other requirements, to ensure successful completion; conduct assessments, gather and interpret data, produce reports and provide solutions to successfully manage projects.
Initiate and/or process HR related documentation including hiring packages, posting requests, schedules and reports, as required.
Gather and coordinate dissemination of information regarding new or revised policies and procedures within unit, respond to inquiries regarding Institute and departmental policies and procedures; make referrals as appropriate.
Perform other duties as assigned.
Initiate and conduct assessments, collect data and benchmark studies to identify needs, gaps, improvements, and provide recommendations to management on issues and matters of significance related to projects, programs and future initiatives.
Establish schedules, oversee arrangements and provide logistics support for projects.
Participate in the development and execution of program events; Coordinate and arrange meeting and project materials for distribution.
Prepare correspondence and reports which may include origination of first drafts and conducting related analyses and research on behalf of the unit executive or other unit staff; design, develop and edit project presentations, agendas, and other documentation.
Track and present progress reports, proposals and related project related communications.
Provide specialized administrative support for assigned projects and unit, including coordinating the executive's calendar, meetings and event arrangements.
Bachelor's Degree in related field or equivalent combination of education and experience.
Four to five years of job related experience.
- Project Management Professional (PMP) Experience in a higher education environment
- Working knowledge and experience with Workday, Cognos, Deltek eTime, and Microsoft Outlook.
- Prior professional experience in a college or university environment.
- Experience with Georgia Tech (GT) purchasing and procurement processes.
- Experience with GT hiring processes and OneUSG (HRIS) transactions.
- Ability to work effectively in a fast-paced environment with minimal supervision.
- Demonstrated experience managing projects, with proven examples of successful outcomes.
Requires strong organizational skills, attention to detail, excellent interpersonal, ability to learn quickly, and communication skills (oral and written). Strong project management and process improvement skills.
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
This is not a supervisory position.
This position does have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
This position is located in Atlanta, GA
Salary Job Grade A8
Salary range is dependent on candidates experiences and skills that ranges from $56,679.00 - $76,056.00
Due to our research contracts with the U.S. federal government, candidates for this position must be U.S. Citizens
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