Project Staff Associate

Stony Brook University; Stony Brook (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Stony Brook University seeks a Project Staff Associate to manage studies in the Division of Cognitive and Sensory Motor Aging within the Department of Neurology. You will develop research infrastructure, promote clinical research, and assist faculty in securing federal funding.

This role includes coordinating data transfers, subawards, and staff supervision, with a focus on compliance and timely reporting. The incumbent will monitor NIH milestones, manage expenditures, and supervise research

Qualifications

• Bachelor’s degree (foreign equivalent acceptable).
• Three years of full-time administrative experience, including grants administration and related budgets.
• Staff supervision experience.

Responsibilities

• Provide project management for studies in the Division of Cognitive and Sensory Motor Aging in the Department of Neurology.
• Develop research infrastructure and promote clinical research.
• Assist in securing federal funding for research projects.
• Monitor progress, milestones, deliverables, and expenditures across PI grants.
• Oversee coordination of research projects and data management.
• Ensure compliance with institutional policies and federal/state laws.

Skills

Grant administration

Staff supervision

Administrative experience

Education

Bachelor’s degree

Job description

Job Description - Project Staff Associate (2603118)

Project Staff Associate

Required Qualifications (as evidenced by an attached resume):

• Bachelor’s degree (foreign equivalent or higher).
• Three (3) years of full-time administrative experience, including experience working with grants administration and related budgets.
• Staff supervision experience.

Preferred Qualifications:

• One (1) year of full-time grants administration experience.
• Experience with coordinating meetings and maintaining meeting minutes.
• Prior experience with clinical research programs including submission of IRB applications, data transfer agreements and oversight of human subjects’ research.

Brief Description of Duties:

The incumbent will be responsible for providing project management of studies in the Division of Cognitive and Sensory Motor Aging in the Department of Neurology. This will include developing research infrastructure, promoting clinical research, participating in clinical research training and education, and helping faculty in securing federal funding for research projects. These activities will include supporting research activities of faculty and other members of the Department of Neurology and collaborators at SBU. This position involves ensuring institutional and investigator compliance with institutional policies and procedures as well as federal and state law and regulations. Monitor progress, milestones, deliverables, and expenditures across the PIs research grants and supervise research staff.

Oversee coordination of research projects including supervision of staff, data management, and IRB submissions. Track NIH and other grant milestones, deliverables, timelines, expenditures, and reporting requirements.

Develop research infrastructure, promote clinical research, participate in clinical research training and education, and help faculty in efforts to secure federal funding for research projects. Coordination of data/material transfers, subawards, and collaborator communications where applicable.

Determine staffing needs to ensure efficient and appropriate coverage and recommend appropriate changes to staffing patterns as needed. Manage staff performance and evaluate the quality of work by providing timely and corrective feedback as needed. Hold regular meetings remotely and on site with research staff and report to investigators.

Assist PIs with preparation of grant proposals (new and competing renewals). Assisting the faculty in the Department of Neurology and other research groups the PI is involved with gathering the required documents and data needed to prepare grant applications. Secure related supporting letters and attachments required for grants and contracts. Confirm that the appropriate resources are available, which are needed by the PI.

Ensuring institutional and investigator compliance with institutional policies and procedures as well as federal and state law and regulations. Responsibility includes IRB documentation, consent form preparation, and assisting in developing data use agreements.

Partner with departmental IT resources in the development of databases; data coding manuals and data entry guidelines. Train staff and interns to collect and enter data appropriately.

Other duties: As Assigned

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

For this position, we are unable to sponsor candidates for work visas.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at [phone] or visit OEA.

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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number: 2603118

Official Job Title : Project Staff Associate

Job Field: Administrative & Professional (non-Clinical)

Primary Location

Schedule: Full-time

Shift: Day Shift Shift Hours : 8:30 - 4:30

Posting Start Date: Sep 16, 2026

Posting End Date: Oct 1, 2026, 3:59:00 AM

Appointment Type : Regular

Salary Grade : E99

SBU Area : The Research Foundation for The State University of New York at Stony Brook