Project Specialist Growth & Development

UVA Community Health; Manassas (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

UVA Community Health is seeking a Project Specialist for Growth & Development in Manassas, Virginia. The role requires a Bachelor's degree and three years of experience, preferably in healthcare. Responsibilities include managing multiple projects, producing reports, and coordinating meetings. Effective communication and proficiency in Microsoft Office tools are essential. The position offers a dynamic environment where teamwork and proactive problem-solving are key.

Qualifications

• 3 years of experience required, with healthcare experience preferred.
• Strong organizational and time management skills.
• Ability to work independently and in a team.

Responsibilities

• Manage multiple complex projects simultaneously.
• Produce progress reports and manage project materials.
• Coordinate meetings and maintain communication with stakeholders.

Skills

Project management practices

Excellent communication skills

Relationship management skills

Microsoft Office tools proficiency

Education

4 Year/Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Visio

Job description

Project Specialist Growth & Development

Job Code: AD1503

Job Summary

Reporting to Directors for Growth and Development in a dyad reporting structure, the primary responsibilities and essential functions the Project Specialist will perform include: This role will support execution on various high priority, high visibility multiple projects that span across the organization and/or division. Responsible for maintaining an overall project inventory and detailed task lists for the Growth and Development Team. Assist with the development of work plans and task trackers, provides a consolidated view of team deliverables by week/sprint cycle to assist leaders with the simultaneous execution of parallel strategic initiatives. Produce progress reports or status updates as requested. Responsible for project management and support which includes the collection, management and distribution of project information. Coordinates, consolidates and maintains project materials in regard to coordinating meetings, preparing agendas, recording meeting minutes, coordinating of presentation material and developing/coordinating/ managing data reports by project deadlines. Responsible for follow up of action items to continue to advance on priorities. Coordinates proper approval of information. Ensures follow-up is completed and communication occurs on next steps. Drives task management and follow-up to ensure projects are current and accurately reflects the project state as well as deadlines are met. Responsible for collaborating with project leads/team members to ensure they are updated of any potential issues and risk and provided with that information in a timely manner. Projects assigned could involve committees, data analysis/reporting, and/or executive type document projects and would require research to obtain knowledge base and understanding on how to meet the expectations of those projects. Obtains, consolidates and maintains project materials, reports. Develop detailed project schedules and follow-ups with project team members and/or project leaders to ensure completion of tasks and action items to ensure project stays on schedule. Identify, communicate and problem solve potential issues with projects and keep stakeholders informed in a timely manner. Utilizes a variety of reporting tools and methodologies as needed to produce reports (i.e. Excel, Access, Power Point, Other databases as assigned). Manages multiple complex projects simultaneously. Comply with project standards/ expectations. Execute tasks as defined by customer(s) in order to achieve the project goals. Supports site visits coordination with key stakeholders. Other duties as assigned. Proactive, possesses a can-do attitude and can perform in a fast-paced, multi-task environment. Position will require the ability to work under pressure and react calmly and effectively to challenges. Highly organized, detail oriented and can work independently and interdependently. Team player, who is self-directed, computer literate, and neat in appearance and always exhibits professional conduct and discretion.

Qualifications

• Education: 4 Year/Bachelor's Degree required.
• Experience: 3 Years of experience required. Minimum of five years of administrative or senior administrative experience preferred. Healthcare experience preferred.
• Licensure: N/A
• Additional Skills/Requirements Required: Knowledge and exposure of project management practices. Excellent communication skills (written verbal) both internally to the project team and to executives. Good relationship management skills that include good listening and consultative abilities, as well as the ability to establish credible relationships with business partners to drive change. Ability to use Microsoft Office tools, including Microsoft Word, Excel, Access, PowerPoint, Visio. Ability to drive/travel to multiple locations/facilities as needed for project assignments.
• Additional Skills/Requirements Preferred: N/A

Competencies

• Communication:
  • Engages in active listening, asking questions when appropriate.
  • Delivers engaging, informative, well-organized presentations when requested.
  • Effectively uses various technology communication methods to keep stakeholders informed of progress of projects and/or issues.
  • Maintains good working relationships and rapport with project stakeholders, as well as internal and external clients and or vendors.
• Teamwork:
  • Seeks opportunities to increase business satisfaction and deepen relationships.
  • Improves team performance by mentoring, training, and motivating in order to facilitate cooperation.
• Professional Competency:
  • Enhances professional competency through continuing education and researching of material internally or externally.
  • Demonstrates strong organizational and time management skills.
  • Uses critical thinking to assist in decision making and issue resolution.
  • Updates professional skills by taking educational classes as needed.

Physical Demands

Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.

Additional Information

• May require the use of safety equipment, such as HEPA mask, for infection prevention.
• On call responsibilities as directed.
• Ability to travel between campus buildings, remote facilities, and out of town as needed.