PROJECT SPECIALIST-EXCLUDED

City of Chicago; Chicago (IL); On-site; USD 65,000 - 79,000; Full time

Job summary

City of Chicago seeks a Program Specialist (Board of Ethics) to manage and coordinate program operations, including outreach, reporting, and annual disclosures for thousands of city employees and officials.

The role reports to the Deputy and Executive Directors and requires ensuring confidentiality, legal compliance, and efficient program execution. Candidates should have extensive experience in program administration and education credentials as outlined.

Qualifications

• Seven years or more of work experience performing or supporting project or program administration functions.
• Graduation from an accredited college with an Associate’s degree, PLUS five years of experience; or a Bachelor's degree PLUS three years; or a Master’s degree PLUS two years.

Responsibilities

• Works independently, coordinating an assigned moderately sized project or program.
• Oversees, trains and evaluates staff engaged in program operations.
• Interprets and applies municipal codes, regulations and procedures (e.g., licensing and permitting).
• Develops and implements operating policies, procedures and corrective action plans.
• Prepares narrative and statistical programmatic status reports (e.g., performance metrics, dashboards).
• Makes liaison with City departments and external partners to secure commitments and funding.

Skills

Project administration

Education

Associate’s degree

Bachelor’s degree

Master’s degree

Job description

Number of Positions: 1

Starting Salary: $71,772.00

(New hires are paid the starting rate. Current employees’ pay rate is determined by their job title and years of service.)

11/23/2026.

This position reports to the agency's Deputy and Executive Directors, and serves as the agency's webmaster, public outreach coordinator, and primary contact for lobbyists with respect to the annual registration, quarterly reporting requirement, and ethics training; and coordinates the publishing and filing of annual financial disclosure by 4,000 City employees and officials.

• Works independently, coordinating an assigned moderately sized project or program
• Oversees, trains and evaluates staff engaged in program operations
• Monitors project and program activities for adherence to confidentiality standards, legal requirements, laws, ordinances, program and ethical guidelines
• Interprets and applies municipal codes, regulations and procedures (e.g., licensing and permitting)
• Conducts studies and analyses of projects and programs, their operations and activities
• Develops and implements new or revised operating policies, procedures and corrective action plans to ensure the effectiveness of project or program operations
• Provides key program or project data to a Project or Program Manager on a timely basis
• Plans work schedules and priorities for project or program activities
• Participates in preparing project or program operating budgets, justifications and monitors budget expenditures
• Monitors project or program to ensure compliance with applicable department requirements, ordinances, laws and funding requirements
• Designs, implements and monitors procedures utilized in program evaluation
• Develops marketing strategies to encourage participation in City projects and programs
• Creates informational and training materials (e.g., webinars, social media posts, etc)
• Audits and approves contractor and consultant vouchers for payment
• Supports evaluation of proposals, as required
• Acts as a liaison with City departments, public and private agencies and business organizations to secure commitments in providing services to program participants, sharing program information and obtaining additional funding support
• Monitors and provides direction to consultants engaged in administering program activities
• Prepares narrative and statistical programmatic status reports (e.g., performance metrics,dashboards, etc.)
• May assist with program policy development

JOB ANNOUNCEMENT

Program Specialist - Excluded

Board of Ethics

Number of Positions: 1

(Additional Vacancies Possible Pending Budget Approval)

Starting Salary: $71,772.00

(New hires are paid the starting rate. Current employees’ pay rate is determined by their job title and years of service.)

Applications for this position will be accepted until 11:59pm CDT on 11/23/2026.

This position reports to the agency's Deputy and Executive Directors, and serves as the agency's webmaster, public outreach coordinator, and primary contact for lobbyists with respect to the annual registration, quarterly reporting requirement, and ethics training; and coordinates the publishing and filing of annual financial disclosure by 4,000 City employees and officials.

Essential Duties

• Works independently, coordinating an assigned moderately sized project or program
• Oversees, trains and evaluates staff engaged in program operations
• Monitors project and program activities for adherence to confidentiality standards, legal requirements, laws, ordinances, program and ethical guidelines
• Interprets and applies municipal codes, regulations and procedures (e.g., licensing and permitting)
• Conducts studies and analyses of projects and programs, their operations and activities
• Develops and implements new or revised operating policies, procedures and corrective action plans to ensure the effectiveness of project or program operations
• Provides key program or project data to a Project or Program Manager on a timely basis
• Plans work schedules and priorities for project or program activities
• Participates in preparing project or program operating budgets, justifications and monitors budget expenditures
• Monitors project or program to ensure compliance with applicable department requirements, ordinances, laws and funding requirements
• Designs, implements and monitors procedures utilized in program evaluation
• Develops marketing strategies to encourage participation in City projects and programs
• Creates informational and training materials (e.g., webinars, social media posts, etc)
• Audits and approves contractor and consultant vouchers for payment
• Supports evaluation of proposals, as required
• Acts as a liaison with City departments, public and private agencies and business organizations to secure commitments in providing services to program participants, sharing program information and obtaining additional funding support
• Monitors and provides direction to consultants engaged in administering program activities
• Prepares narrative and statistical programmatic status reports (e.g., performance metrics,dashboards, etc.)
• May assist with program policy development

Additional Duties May Be Required For This Position

Location: 740 North Sedgwick

Days: Monday - Friday

Hours: 8:30 am – 4:30 pm

THIS POSITION IS NOT IN THE CAREER SERVICE

Seven (7) years of work experience performing or supporting project or program administration functions, OR

• Graduation from an accredited college with an Associate’s degree, in a field related to the responsibilities of the position, PLUS five (5) years of work experience performing or supporting project or program administration functions, OR
• Graduation from an accredited college or university with a Bachelor's degree, in a field related to the responsibilities of the position, PLUS three (3) years of work experience performing or supporting project or program administration functions, OR
• Graduation from an accredited college or university with a Master’s degree, in a field related to the responsibilities of the position, or higher PLUS two (2) years of work experience performing or supporting project or program administration functions

Selection Requirements

This position requires applicants to complete an interview. the interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

City of Chicago :: Classification and Pay Plan

APPLICATION EVALUATION:

Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY:

To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor

Job Posting

Nov 9, 2026, 12:00:00 AM