Project Specialist

AIT Worldwide Logistics, INC.; Itasca (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

AIT Worldwide Logistics is seeking a Project Specialist to support cross-functional initiatives around M&A, real estate portfolio management, and operations enablement. This entry-level role ensures timely execution of project deliverables and maintains documentation while gaining exposure to key business processes.

The role emphasizes strong organization, communication across departments, and proficiency with MS Office; familiarity with Power BI is a plus.

Qualifications

• Bachelor's Degree in Supply Chain Management, Business Administration, Project Management, or related field (Required)
• 1+ years project management experience (Required)
• Strong verbal and written communication skills; able to engage with multiple departments
• Curious, proactive, and willing to learn and grow across multiple areas of the business

Responsibilities

• M&A Documentation & Project Coordination: support the development of project documentation, templates, and checklists.
• Real Estate Portfolio Support: assist with real estate demand management and stakeholder meetings; update locations database and dashboards.
• Operations Training Support: coordinate onboarding and knowledge transfer regarding field operations.
• Ongoing Support and Development: support process improvements and cross-departmental projects.
• May assist in other projects and processes as needed
• Performs other duties as assigned
• Complies with all policies and standards

Skills

Organization

Communication

Time management

Power BI

MS Office

Learning agility

Freight knowledge

Education

Bachelor's degree related field

Tools

Power BI

Excel

PowerPoint

Word

Job description

Project Specialist

ID: 2026-8065

Position Type: Regular Full-Time

Introduction

Join us at AIT, where we believe every day presents an opportunity to make a global impact!

We're problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.

Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver. means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Overview

The Project Specialist will support a variety of cross-functional initiatives related to mergers & acquisitions (M&A), real estate portfolio management, and operations enablement. This entry-level position plays a key role in ensuring timely execution and documentation of project deliverables while gaining exposure to high-impact business processes.

Responsibilities

• M&A Documentation & Project Coordination:
  - Support the development of project documentation, templates, and checklists (e.g., synergy tracking, station go-live, cross-selling readiness, change management).
  - Maintain and update project plans in response to lessons learned and post-project reviews.
  - Schedule and coordinate cross-functional meetings and maintain action logs.
• Real Estate Portfolio Support:
  - Assist with real estate demand management, including intake coordination and prioritization tracking.
  - Organize and participate in follow-up meetings with key stakeholders (Global Business Systems, IT Infrastructure, Marketing communications, HR, Finance & Accounting, Sales).
  - Update and maintain the locations database and corresponding Power BI dashboards used by sales and executive teams.
• Operations Training Support:
  - Coordinate with operational leaders (e.g., Joe and David) to facilitate onboarding and knowledge transfer regarding field operations.
  - Track learning activities and develop an understanding of training timelines and milestones.
• Ongoing Support and Development:
  - Support continuous process improvement efforts and change management communication.
  - Gain eventual exposure to Contract Logistics (CL) and broader supply chain solutions.
  - Participate in cross-departmental special projects to deepen understanding of business infrastructure.
• May assist in other projects and processes as needed
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

Education

• * Bachelor's Degree in Supply Chain Management, Business Administration, Project Management, or related field (or equivalent experience) (Required)

Experience

• * 1+ years project management experience (Required)

Knowledge, Skills, and Abilities

• * Highly organized, detail-oriented, and eager to learn in a fast-paced environment
• * Strong verbal and written communication skills; able to engage with multiple departments
• * Proficient in Microsoft Office Suite and basic knowledge of Power BI or other data visualization tools is a plus
• * Comfortable managing multiple tasks and maintaining attention to detail under time constraints
• * Curious, proactive, and willing to learn and grow across multiple areas of the business
• * General knowledge and understanding of freight forwarding

Licenses and Certifications

• * Certified Project Management Professional (PMP)-PMI - (Preferred)

About AIT Worldwide

Join us at AIT, where we believe every day presents an opportunity to make a global impact!

We're problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.

Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver. means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.