Project Specialist

Omega Community Development Corporation; Dayton (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Omega Community Development Corporation seeks a project specialist to set project goals, schedule meetings, document decisions, and maintain organized systems. The role includes coordinating Hope Zone activities, tracking engagement data in Salesforce, and supporting grant reporting.

The position requires strong organizational, communication, and interpersonal skills, with experience in community-based programs and budget monitoring. Some local travel and flexible hours may be required.

Qualifications

• Clerical functions and responsibilities understood; experience preferred.
• Ability to organize, prioritize, and facilitate multiple projects.
• Experience with community-based organizations, families and children, educators, and volunteers.
• Excellent networking, communication, and interpersonal skills.
• Cultural competency with diverse groups.
• Flexible to fluid program environment.
• Strong time management, organizational skills, and attention to detail.
• Computer skills including Microsoft Office Word, Access, PowerPoint, and Excel; Google Office Suite.
• Ability to work collaboratively with partners, colleagues, and participants.

Responsibilities

• Maintain correspondence with Hope Zone stakeholders and update changes.
• Schedule project meetings with workgroups and committees.
• Document and organize detailed meeting notes.
• Monitor budget for incentives to align with goals.
• Assess financial impact of incentives on engagement.
• Coordinate and monitor training opportunities for staff and community.
• Attend monthly meetings and related events.
• Lead monthly planning meetings with resident leadership.
• Use Salesforce to track attendance, participation, and engagement.
• Support data collection for surveys, incentives, and reporting.
• Maintain records to support grant compliance and reporting.
• Obtain data regarding invoice payments.
• Manage copies/files for accounts receivable.
• Relay information changes to appropriate employees.
• Perform other related duties as assigned.

Skills

Clerical skills

Organization & prioritization

Multitasking

Networking

Communication

Cultural competency

Time management

Microsoft Office

Data entry

Team collaboration

Tools

Salesforce

Job description

Position Summary

We are looking for an organized project specialist to set project goals and ensure that the project is completed according to schedule. The project specialist is also responsible for scheduling meetings, documenting project decisions and notes, and maintaining organized systems.

Essential Duties and Responsibilities

• Maintain correspondence with all engaged Hope Zone stakeholders, including updating name or address changes, mergers, or mailing attentions as necessary.
• Schedule project meetings and ensure all necessary parties are present, including workgroup and committee meetings for the Hope Zone.
• Document and organize meeting notes in detail.
• Monitor the budget allocated for incentives, ensuring cost-effectiveness and alignment with project goals.
• Assess the financial impact of incentives on stakeholder engagement and program participation.
• Coordinate and monitor training opportunities for internal staff, partners and community members
• Attend monthly workgroup meetings, resident leader meeting, Community Advisory Council, Quarterly Convenings, and other related events.
• Work with Hope Zone Project Team to lead and coordinate monthly planning meetings with resident leadership
• Use Salesforce to track attendance, participation, and engagement data across Hope Zone activities
• Support data collection for surveys, incentives, and reporting requirements
• Maintain organized records to support grant compliance and reporting
• Obtain proper information and/or data regarding invoice payments
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• An understanding of clerical functions and responsibilities, experience preferred.
• Ability to organize and prioritize work and successfully facilitate multiple projects are necessary skills.
• Previous work and/or volunteer experience with community-based organizations, families and children, educators, and volunteers.
• Excellent networking, communication, and interpersonal skills.
• Cultural competency and sensitivity with groups and individuals representing a variety of needs, abilities, and socioeconomic backgrounds.
• Ability to respond flexibly to a fluid and evolving program environment.
• Strong time management, organizational skills, and attention to detail.
• Excellent computer skills, including data entry (Microsoft Office Word, Access, PowerPoint, and Excel; Google Office Suite).
• Ability to work collaboratively with partners, colleagues, and participants.

Physical Demands and Work Environment

Work is performed primarily in the Hope Zone (Northwest Dayton). Some local travel is required for meetings, community engagement, and required presentations. Longer distance travel may be required for necessary training. Normal office hours are 9am – 5pm, Monday through Friday. Some evening or weekend hours will be required.

This position requires successful completion of an employment screening BCI/ FBI background check.