Project Service Coordinator

Qualus; Ridgeland (MS); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Job summary

Qualus is seeking a Project Service Coordinator to support power utility, substation, and infrastructure projects. You will coordinate subcontractors, logistics, material tracking, scheduling, and client deliverables while collaborating with Project Managers, Field Service Managers, and Technical Specialists throughout the project lifecycle.

The role requires a budget/financial reporting background, strong data analysis, and proficiency with MS Office and ERP systems.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field and 2+ years of relevant experience; OR Associate degree and 4+ years of relevant experience; OR High School Diploma/GED and 6+ years of relevant experience.
• Experience with project coordination, budget tracking, financial reporting, cost analysis, and operational reporting.
• Experience supporting project management, operations management, or related business functions.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to organize, analyze, and manage large volumes of data with a high degree of accuracy.
• Working knowledge of project management principles and project lifecycle processes.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Supports Project Managers, Operations Leaders, and other Team Leaders with monitoring and controls of project scope, schedule, and budget plans.
• Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations.
• Performs and/or supports project resource planning and scheduling as needed.
• Supports and assists in the contract management process.
• Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information.
• Coordinates customer billing; prepares invoices and processes in timely fashion.
• Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts.
• Ensures accurate creation of new project set up in ERP System.
• Ensures thorough and accurate project closeout.
• Assists in the change order process and submittal and communicates status.
• Process customer PO's as directed ensuring alignment of scope expectations.
• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions.
• Provides support in tracking project deliverables using appropriate tools.
• Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required.
• Provides AR & AP support and monthly invoicing review.
• Controls production log for the location and leads production meetings.
• Perform other duties as assigned.

Skills

Project coordination

Budget tracking

Financial reporting

Data analysis

MS Office

Communication

Organization

Education

Bachelor's degree or equivalent

Associate degree + relevant experience

High School Diploma + extensive experience

Tools

ERP system

MS Excel

MS Word

Outlook

Job description

Power your future with Qualus

in our Engineering Department as a Project Service Coordinator. The Project Service Coordinator is responsible for coordinating activities that support the successful execution of power utility, substation, transmission, distribution, renewable energy, commercial, and industrial infrastructure projects. This role oversees subcontractor coordination, project logistics, material tracking, scheduling support, and client deliverables. The Project Service Coordinator may work independently or support Project Managers, Field Service Managers, and Technical Specialists throughout the project lifecycle.

Responsibilities

• Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans
• Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations
• Performs and/or supports project resource planning and scheduling as needed
• Supports and assists in the contract management process
• Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information
• Coordinates customer billing; prepares invoices and processes in timely fashion
• Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts
• Ensures accurate creation of new project set up in ERP System
• Ensures thorough and accurate project closeout
• Assists in the change order process and submittal and communicates status
• Process customer PO's as directed ensuring alignment of scope expectations
• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
• Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required
• Provides AR & AP support and monthly invoicing review
• Controls production log for the location and leads production meetings
• Perform other duties as assigned

Minimum Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field and 2+ years of relevant experience; OR Associate degree and 4+ years of relevant experience; OR High School Diploma/GED and 6+ years of relevant experience.
• Experience with project coordination, budget tracking, financial reporting, cost analysis, and operational reporting.
• Experience supporting project management, operations management, or related business functions.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to organize, analyze, and manage large volumes of data with a high degree of accuracy.
• Working knowledge of project management principles and project lifecycle processes.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.

We are committed to a secure and transparent hiring process. We do not request payment or sensitive personal information, such as Social Security numbers or banking details, during the application process. Please use caution and verify opportunities through our official channels.