Project Scheduler

Actalent; Lexington (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

Actalent in Lexington, VA is seeking a Project Scheduler to develop and maintain fleet-wide project and outage schedules for capital, maintenance, and construction initiatives.

You will collect inputs from PMs, contractors, and field teams, define milestones and constraints, and report on schedule health and risks to management.

The role requires Primavera P6 experience, strong WBS knowledge, and the ability to coordinate across multiple projects in a fast-paced environment.

Qualifications

• At least 4 years of project scheduling experience using Primavera P6.
• Hands-on experience creating, developing, maintaining, updating, and analyzing project schedules in Primavera P6.

Responsibilities

• Create, develop, and maintain fleet-wide project and outage schedules for capital, maintenance, construction, and engineering projects.
• Manage the corporate scheduling structure to ensure consistency, accuracy, and standardization across all projects and outages.
• Collect schedule information from subject matter experts, project managers, contractors, and field teams, and translate it into detailed, logically linked work activities.
• Sequence work activities, establish logic ties, and define milestones and constraints to build fully integrated project schedules.
• Monitor milestone requirements and scheduling constraints, and promptly identify and communicate potential schedule risks or issues.
• Report schedule issues and risks to project and outage managers, and facilitate coordination with them and subject matter experts to develop recovery strategies.
• Meet regularly with project and outage managers to provide schedule status, evaluate critical paths, and proactively assess project schedule health.
• Meet with crews, superintendents, contractors, and field or construction teams to obtain progress updates and incorporate them into the schedule.
• Conduct schedule workshops with project teams and contractors to develop recovery plans, resequencing options, and schedule adjustments.
• Create clear and comprehensive project schedule narratives and reports for project teams and management.
• Analyze schedule changes, perform what-if analyses, and evaluate the impact of scope changes, delays, or constraints on the critical path.
• Assist with project and outage execution and controls by providing schedule insights that support cost, coordination, and resource planning.
• Exercise independent professional judgment to solve scheduling problems and coordinate issues related to cost, coordination, and timing.
• Collaborate with project managers, subcontractors, and internal teams to resolve scheduling issues and maintain realistic, achievable plans.
• Integrate business process requirements into project schedules to ensure alignment with corporate procedures and work management systems.
• Adapt schedules to support various project delivery methods, including design-build, design-bid-build, informal bids, material purchases, and other approaches.

Skills

Primavera P6

WBS & sequencing

Critical path analysis

Multi-project scheduling

Stakeholder coordination

Schedule reporting

Capital/outage projects

Tools

OPPM

Primavera P6

Job description

Job Title: Project Scheduler

Job Description

Responsibilities

• Create, develop, and maintain fleet‑wide project and outage schedules for capital, maintenance, construction, and engineering projects.
• Manage the corporate scheduling structure to ensure consistency, accuracy, and standardization across all projects and outages.
• Collect schedule information from subject matter experts, project managers, contractors, and field teams, and translate it into detailed, logically linked work activities.
• Sequence work activities, establish logic ties, and define milestones and constraints to build fully integrated project schedules.
• Monitor milestone requirements and scheduling constraints, and promptly identify and communicate potential schedule risks or issues.
• Report schedule issues and risks to project and outage managers, and facilitate coordination with them and subject matter experts to develop recovery strategies.
• Meet regularly with project and outage managers to provide schedule status, evaluate critical paths, and proactively assess project schedule health.
• Meet with crews, superintendents, contractors, and field or construction teams to obtain accurate progress updates and incorporate them into the schedule.
• Conduct schedule workshops with project teams and contractors to develop recovery plans, resequencing options, and schedule adjustments.
• Create clear and comprehensive project schedule narratives and reports for project teams and management.
• Analyze schedule changes, perform what‑if analyses, and evaluate the impact of scope changes, delays, or constraints on the critical path.
• Assist with project and outage execution and controls by providing schedule insights that support cost, coordination, and resource planning.
• Exercise independent professional judgment to solve scheduling problems and coordinate issues related to cost, coordination, and timing.
• Collaborate with project managers, subcontractors, and internal teams to resolve scheduling issues and maintain realistic, achievable plans.
• Integrate business process requirements into project schedules to ensure alignment with corporate procedures and work management systems.
• Adapt schedules to support various project delivery methods, including design‑build, design‑bid‑build, informal bids, material purchases, and other approaches.
• Work closely with the project management team to identify schedule deviations and trends, and recommend corrective actions.
• Create and work with Primavera P6 Reflections to support critical path evaluation and scenario analysis.
• Assist with the administration, functionality, documentation, and user training for Primavera P6 within the Engineering and Construction business unit.
• Maintain project development plan (PDP) schedules for projects and outages, and develop PDP reports for project managers and management staff.
• Review assigned project managers' projects in the capital PDP portfolio to identify potential schedule problems and keep project managers informed.
• Review project data in the portfolio management tool (OPPM) and collaborate with project managers to update data and resolve discrepancies.
• Keep data current within schedules and confirm on a bi‑weekly basis that all data between OPPM and Primavera P6 is accurate and up to date.
• Provide scheduling services to other business units and groups, supporting a broad range of projects across the organization.
• Provide scheduling support services for maintenance projects, ensuring alignment with operational and outage requirements.
• Support multiple projects and project managers simultaneously, balancing competing priorities and deadlines while maintaining high‑quality schedules.

Essential Skills

• At least 4 years of project scheduling experience using Primavera P6.
• Hands‑on experience creating, developing, maintaining, updating, and analyzing project schedules in Primavera P6.
• Experience supporting capital projects, outage projects, construction projects, maintenance projects, or engineering and construction project schedules.
• Strong understanding of Work Breakdown Structure (WBS), activity sequencing, logic ties, milestones, schedule constraints, and schedule update processes.
• Demonstrated experience performing critical path analysis and identifying schedule impacts, risks, delays, and recovery needs.
• Proven ability to support multiple project managers and projects at the same time in a fast‑paced environment.
• Experience coordinating and leading project managers, contractors, subject matter experts, crews, superintendents, or field and construction teams to gather schedule progress updates.
• Experience creating schedule reports, schedule narratives, milestone updates, and progress summaries for project