Project Scheduler

Mesa Associates, Inc.; Knoxville (TN); On-site; USD 70,000 - 100,000; Full time

Job summary

Mesa Associates, Inc. is seeking a Project Scheduler to join our Project Support Office in Knoxville, TN.

The successful candidate will develop, maintain, and communicate project schedules using Primavera P6 and coordinate with project managers, engineers, and field teams to ensure alignment with project deliverables. This role requires strong communication, attention to detail, and the ability to manage multiple projects in a fast-paced environment.

Qualifications

• Proficiency in Oracle Primavera P6 (industry standard).
• Strong scheduling principles knowledge (CPM).
• Advanced Excel for reporting and analysis.
• Ability to learn new software quickly.

Responsibilities

• Develop, maintain, and monitor project schedules using Oracle Primavera P6 in accordance with client requirements and Mesa standards.
• Coordinate with project managers, engineers, and field teams to ensure accurate schedule updates and alignment with project deliverables.
• Assign resources and establish design target dates within client systems.
• Track new project intake and manage updates to existing projects, ensuring timely communication to stakeholders.
• Prepare and distribute schedule updates, lookahead reports, and performance metrics to clients and internal teams.
• Facilitate and/or attend internal and external meetings to review project status, risks, and schedule impacts.
• Identify, analyze, and communicate schedule risks, delays, and opportunities for improvement.
• Support project managers in monitoring schedule performance, including critical path analysis and variance identification.
• Maintain documentation for baseline schedules, revisions, and change approvals.
• Identify risks to required project timeline.
• Promote consistency in scheduling practices and contribute to continuous improvement.

Skills

Primavera P6

CPM

Excel

Microsoft Office

Tools

Microsoft Project

Job description

This position is not eligible for recruiting or sourcing by outside parties.

Disclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.

We’ve got the power to energize your career and spark YOUR work/life balance through professional development and exceptional benefits. Don’t delay, plug in today for an inclusive, meaningful career in power, distribution, transmission, engineering, design, technology, and innovation at Mesa Associates, Inc.

Mesa Associates, Inc. is seeking a Project Scheduler to join our Project Support Office (PSO). This position reports directly to the Senior Project Scheduler and works closely with client project execution teams and internal Mesa stakeholders to support the successful delivery of power delivery and substation design projects.

The Project Scheduler plays a critical role in developing, maintaining, and communicating project schedules to ensure alignment between Mesa, our clients, and all project stakeholders. This role requires strong communication skills, attention to detail, and the ability to manage multiple projects in a fast-paced, collaborative environment.

Why Mesa?

Mesa’s Project Management Organization (PMO) is known for delivering high-quality project support, improving performance, and driving measurable results for utility clients through strong processes, tools, and collaboration.

At Mesa, you’ll be part of a team that is large enough to perform and small enough to care, where your contributions directly impact critical infrastructure projects across the country.

Responsibilities

• Develop, maintain, and monitor project schedules using Oracle Primavera P6 in accordance with client requirements and Mesa standards
• Coordinate with project managers, engineers, and field teams to ensure accurate schedule updates and alignment with project deliverables
• Assign resources and establish design target dates within client systems
• Track new project intake and manage updates to existing projects, ensuring timely communication to stakeholders
• Prepare and distribute schedule updates, lookahead reports, and performance metrics to clients and internal teams
• Facilitate and/or attend internal and external meetings to review project status, risks, and schedule impacts
• Identify, analyze, and communicate schedule risks, delays, and opportunities for improvement
• Support project managers in monitoring schedule performance, including critical path analysis and variance identification
• Maintain documentation for baseline schedules, revisions, and change approvals
• Identify risks to required project timeline
• Promote consistency in scheduling practices and contribute to continuous improvement initiatives within the PSO

Knowledge, Skills, and Abilities

• Advanced proficiency in Oracle Primavera P6 (industry standard); Microsoft Project proficiency is not a substitute but may be used at times.
• Strong understanding of scheduling principles, including Critical Path Method (CPM)
• Ability to gather, analyze, and synthesize information from multiple sources into actionable schedules
• Demonstrated organizational expertise and efficiency in managing competing priorities across various teams and projects
• Excellent verbal and written communication skills with the ability to interface with clients and cross-functional teams
• Strong interpersonal skills with the ability to build effective working relationships
• Proficiency in Microsoft Office, particularly Excel for reporting and analysis
• Ability to interpret client scheduling requirements and utility standards
• Capacity to learn new software and systems quickly
• Self-motivated with the ability to work independently and within a team environment
• Commitment to safety and compliance with Mesa safety standards
• Willingness to attend meetings at substation sites and client facilities, including occasional travel up to 10-15% to client locations
• Commitment to following all Mesa and client safety protocols
• Ability to work effectively with remote and distributed teams
• Candidate must be within 1 hour of Knoxville, TN

Additional Requirements

• Willingness to travel to client sites as needed to support project alignment and execution
• U.S. Citizenship is required (per 10 C.F.R. Part 810)
• Mesa Associates is unable to sponsor or transfer work visas for this position

Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.

Qualifications

Skills

Required

Scheduling

Advanced

Behaviors

Required

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Growth Opportunities

Inspired to perform well by the chance to take on more responsibility

Ability to Make an Impact

Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.