Project Portfolio & Resource Prioritization Manager

Mars (New); Chicago (IL); On-site; USD 108,000 - 149,000; Full time

Job summary

Mars (New) seeks a Project Portfolio & Resource Prioritization Manager to own portfolio data integrity and the enterprise data backbone for prioritization and decision-making. You will drive the digital capability roadmap for Enterprise Deployment and align across pillars, roles, and data owners to optimize resource allocation.

You will partner with leadership to ensure accurate project data, enable efficient reporting, and deliver analytics-driven recommendations for governance and investments.

Qualifications

• Bachelor’s degree required; 3-5 years of experience in data management, project management, finance, business operations, or data analytics.
• Detail-oriented and highly organized, with a continuous improvement mindset and a passion for high-integrity data.
• Effective communicator able to engage both technical and non-technical stakeholders.
• Strong analytical mindset with the ability to synthesize complex datasets into actionable insights.
• Proficiency in Excel is a must.
• Experience with platforms such as Monday.com, Siemens portfolio/resource management solutions, Sopheon PPM, PowerBI or comparable enterprise portfolio technologies is highly desirable.

Responsibilities

• Own the portfolio data, ensuring completeness, consistency, and accuracy of initiative records.
• Liaise with functional data owners to ensure accuracy and integrity of project-level data across key portfolios.
• Ensure all prioritized initiatives are properly captured, updated, and reflected in portfolio reviews and decision forums.
• Maintain and update the single source of truth for all active, proposed, and deprioritized projects across key portfolios, including metadata.
• Analyze portfolio dynamics and provide data-driven recommendations that inform prioritization and governance.
• Conduct ad hoc deep-dive analytics to answer critical business questions and uncover root causes of portfolio challenges.
• Support reporting and dashboarding needs, including recurring updates and ad hoc deep dives with analytics or visualization leads.
• Own and shape the digital capability roadmap for Enterprise Deployment, identifying how technology, data, analytics, and automation can improve function effectiveness.
• Connect needs across three Enterprise Deployment pillars to ensure integrated digital solutions.

Skills

Data management

Project management

Finance

Business operations

Data analytics

Detail-oriented

Organized

Effective communication

Analytical mindset

Education

Bachelor’s degree

Tools

Excel

Monday.com

Siemens portfolio management solutions

Sopheon PPM

PowerBI

Job description

Job Description

The Project Portfolio & Resource Prioritization Manager plays a critical role in enabling enterprise prioritization by owning the integrity, structure, and usability of the data that powers strategic decision-making. This role ensures the accuracy and completeness of the single source of truth for enterprise so feed the quality information into prioritization and therefore make timely decision for resource allocation. In addition, this role owns the digital technology capability and roadmap for the Enterprise Deployment function, connecting the digital needs across Enterprise Deployment’s three pillars and identifying opportunities to create greater enterprise value through integrated tools, data, automation, and insights. The role partners closely with the Portfolio Director, Portfolio Managers, Enterprise Deployment leaders, Project Managers, functional leaders and data owners, and Digital/Technology partners to continuously strengthen the processes, data, and technology capabilities that enable enterprise-level decision-making.

Key Responsibilities

• Own the portfolio data, ensuring completeness, consistency, and accuracy of initiative records through manual exercise initially before system integration becomes reality.
• Liaise with functional data owners to ensure accuracy and the integrity of the project level data across key portfolios.
• Ensure all prioritized initiatives are properly captured, updated, and reflected in portfolio reviews and decision forums.
• Maintain and update the single source of truth for all active, proposed, and deprioritized projects across key portfolios — including metadata such as ownership, phase, resource load, value, timing, and status.
• Analyze portfolio dynamics (e.g., resource capacity vs. demand, value distribution, phasing patterns) and provide data-driven recommendations that inform prioritization, investment decisions, and governance outcomes.
• conduct ad hoc deep-dive analytics to answer critical business questions and uncover root causes of portfolio challenges.
• Support reporting and dashboarding needs, including recurring updates and ad hoc deep dives in partnership with analytics or visualization leads.
• Own and shape the digital capability roadmap for Enterprise Deployment, identifying how technology, data, analytics, and automation can improve the effectiveness of the function.
• Connect the needs across the three Enterprise Deployment pillars, ensuring digital solutions are designed as an integrated ecosystem rather than independent tools or processes.

Key Qualifications

• Bachelor’s degree required; 3-5 years of experience in data management (strongly preferred), project management, finance, business operations, or data analytics.
• Detail-oriented and highly organized, with a continuous improvement mindset and a passion for high-integrity data.
• Effective communicator able to engage both technical and non-technical stakeholders.
• Strong analytical mindset with the ability to synthesize complex datasets into actionable insights.
• Proficiency in Excel is a must.
• Experience with platforms such as Monday.com, Siemens portfolio/resource management solutions, Sopheon PPM, PowerBI or comparable enterprise portfolio technologies is highly desirable.

Compensation and Benefits

The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience.

The pay range shown is applicable to all US locations listed within the job posting: USD 108,160.00 - USD 148,720.00.

• Variable pay.
• Medical and dental benefits.
• Participation in 401k plan.
• Paid time off benefits.

Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

About Mars

Mars is a family-owned business with more than $35 billion in global sales. We produce some of the world’s best-loved brands: M&M’s®, SNICKERS®, TWIX®, MILKY WAY®, DOVE®, PEDIGREE®, ROYAL CANIN®, WHISKAS®, EXTRA®, ORBIT®, 5™, SKITTLES®, BEN’S ORIGINAL®, and COCOAVIA®. Alongside our consumer brands, we proudly take care of half of the world’s pets through our nutrition, health and services businesses such as Banfield Pet Hospitals™, BluePearl®, Linnaeus, AniCura, VCA™ and Pet Partners™. Headquartered in McLean, VA, Mars operates in more than 80 countries.

The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire our 140,000 Associates into taking action every day towards creating the world we want tomorrow.