Project Portfolio Management Software Administrator

Victaulic; Easton (Northampton County); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Tuition reimbursement

Job summary

Victaulic, a global leader in mechanical pipe joining, seeks a Portfolio Project Management Software Administrator to optimize our Monday.com platform for New Product Development. You’ll design workflows, dashboards, and automations enabling across-the-board visibility and efficiency.

You’ll partner with engineering leaders, program managers, and executives to standardize processes, enforce data governance, and drive data-driven decisions using KPI dashboards and integrated tooling.

Qualifications

• 3+ years administering Monday.com in a project/portfolio context.
• Experience supporting cross-functional product, engineering, or operations teams.
• Strong understanding of project portfolio management concepts.
• Able to build automations, dashboards, and custom workflows on Monday.com.

Responsibilities

• Administer Monday.com for the NPD organization with workspaces, boards, dashboards and permissions.
• Design portfolio-level views for real-time project health, resources and milestones.
• Standardize templates, structures, naming, and color-coding across teams.
• Build automations and Make.com integrations connecting PLM, ERP, CAD and more.
• Develop sprint boards for Agile and Agile-hybrid teams; support budgets and timelines.
• Map NPD processes into platform structures; enable Kanban, Gantt and views.
• Define and maintain KPI framework; build executive dashboards and reports.
• Lead change management, training, and platform adoption across teams.
• Ensure data governance and secure, compliant data flows; stay current with releases.

Skills

Cross-functional collaboration

Project portfolio management

Agile methodologies

Communication skills

Education

Bachelor’s degree in Engineering / Information Systems / PM / Business Admin

Tools

Monday.com

Make.com

APIs

Job description

Job DescriptionPortfolio Project Management Software Administrator – Monday.com PlatformCorporate – Easton, PAFull-Time / OnsiteEngineering Operations – Engineering DesignNo immigration sponsorship availableAbout VictaulicVictaulic, headquartered in Easton, Pennsylvania, is the global leader in mechanical pipe joining solutions, delivering advanced technologies and engineering services to address complex piping challenges faced by engineers, site owners and contractors. Since 1919, our innovative solutions have improved construction productivity and reduced risks, ensuring projects are completed safely, on time, and within budget. With over 6,000 employees spanning 50+ locations worldwide, our teams are dedicated to delivering advanced technologies and engineering expertise that address real-world challenges across a wide range of industries.Our sustainable solutions, made from high quality, graded scrap steel, promote circular construction by making piping systems infinitely reconfigured and minimizing environmental impact. Today, our high-quality products are used in more than 140 countries, supporting some of the world’s most critical and prestigious structures.An Industry Leader With a Heart as Big as Its Ambition and InnovationAt Victaulic, we’re committed to constructing a better world for and with our people.Let’s Build a Better World Together.Our commitment to our people is built on four pillars:We build from within.We stand behind our people.We foster an environment for constant learning.We engineer change for a more stable and sustainable world.Your Impact Starts HereWe’re looking for a Portfolio Project Management Software Administrator to join our Engineering Operations team at our Corporate location, reporting to Engineering Design Leadership. In this role, you’ll own and optimize our Monday.com platform across the New Product Development (NPD) organization, ensuring our engineering and product development teams have the workflows, dashboards, and automations they need to bring innovative mechanical piping solutions from concept to market efficiently.You’ll work closely with engineering managers, program managers, and senior leadership to translate business requirements into effective platform solutions, standardize project tracking across multiple concurrent development programs, and help teams move from legacy processes to modern approaches such as Agile hybrid and iterative workflows. This is an opportunity to be the go-to platform expert for NPD and shape how the organization manages its most important development programs.Engineering Operations brings together Engineering Design, Engineering Laboratory, Technical Publications, and Data Analytics, and supports Engineering Innovation Sprints, New Product Development, and Sustaining Engineering as part of the broader Engineering organization.What You’ll Build & OwnAdminister the Monday.com platform for the NPD organization, managing workspaces, boards, dashboards, and user permissions with full administrative control.Design portfolio-level views that give leadership real-time visibility into project health, resource allocation, and milestone progress across the development pipeline.Standardize board and doc templates, column structures, naming conventions, and color-coding, including phase-gate reviews, design reviews, test plans, and launch checklists, to drive consistency across teams.Build native Monday.com automations and advanced Make.com integration scenarios that connect PLM, ERP, CAD, and other enterprise systems and streamline recurring workflows such as stage-gate reviews, design reviews, and engineering change orders.Develop formula, mirror, and connect-boards solutions, plus sprint boards for Agile and Agile-hybrid teams, to support timelines, resource allocation, budget tracking, backlog management, and critical-path management.Partner with engineering leaders and program managers to map NPD processes into platform structures, identify bottlenecks, and implement solutions, including Kanban, Gantt, calendar, and chart views that support portfolio prioritization and capacity planning.Define and maintain a standardized KPI framework, and build cross-team and executive dashboards and automated reporting cadences that track measures such as cycle time, milestone adherence, time-to-market, engineering change order throughput, resource utilization, and budget variance.Analyze KPI trends to flag underperformance early and recommend data-driven corrective actions, ensuring KPI definitions, calculation methods, and data sources are documented and consistently applied.Lead change management, training, and adoption by developing training materials and quick-reference guides, delivering live sessions, serving as first point of contact for platform support, and developing champions and power users across R&D, marketing, engineering, and operations.Monitor adoption metrics and user feedback to continuously improve board design and product development efficiency.Establish and enforce data governance policies, conduct periodic audits of board structures and data quality, and govern data flows through native and Make.com integrations so information remains accurate, secure, and compliant.Stay current with Monday.com and Make.com product releases and API capabilities, and evaluate their applicability to Victaulic’s NPD workflows.What You BringBachelor’s degree in Engineering, Information Systems, Project Management, Business Administration, or a related field, or equivalent professional experience3+ years of hands-on experience administering Monday.com (or a comparable platform such as Asana, Smartsheet, or Jira) in a project or portfolio management capacityDemonstrated experience supporting cross-functional product, engineering, or operations teamsStrong understanding of project portfolio management (PPM) concepts, including resource planning, capacity management, and stage-gate or phase-gate development processesProficiency in building Monday.com automations, integrations, dashboards, and custom workflowsProven ability to define, track, and report on KPIs across multiple teams or departments, translating raw project data into actionable performance insightsExcellent communication, training, and documentation skills, with the ability to translate technical capabilities into practical solutions for non-technical stakeholdersStrong analytical and problem-solving skills with a continuous improvement mindsetDemonstrated ability to engage and influence stakeholders at all levels, from individual contributors to senior leadershipDemonstrated discretion in handling confidential information, including budget data, resource plans, and product roadmapsYou thrive at the intersection of technology and process. You enjoy making complex systems intuitive, and you take pride in enabling teams to work smarter. You’re comfortable working with engineering teams and can speak their language while understanding the strategic perspective of portfolio leadership. You are proactive, detail-oriented, and energized by the opportunity to shape how an organization manages its most important development programs.What Sets You ApartMonday.com certification (e.g., Monday.com Administrator or Advanced User); PMP, CAPM, or similar project management certification; Certified Scrum Master (CSM), Professional Scrum Master (PSM), or other Agile certificationExperience in the mechanical engineering, piping, or manufacturing industryFamiliarity with Product Lifecycle Management (PLM) systems, ERP platforms (e.g., SAP, Oracle), or CAD data management toolsAdvanced experience with the Monday.com API, custom apps, and integration platforms (e.g., Make.com, Zapier, Slack, Microsoft Teams)Background in Lean, Six Sigma, or Agile methodologies as applied to product developmentExperience managing software adoption in organizations with 100+ users across multiple departmentsExperience with data visualization and dashboard design for executive portfolio reportingWhat We OfferBuild A Better CareerCompetitive compensation with performance-based incentivesCareer development programs and internal promotion pathways—we build from withinTuition Reimbursement plan and continuous learning opportunitiesBuild A Better FutureVision, dental, and medical coverage for you and your family401(k) plan in which Victaulic matches 100% of the first 5% of your contribution, plus an additional 3% of your pay contributed annually as a retirement contribution, whether or not you contributeFinancial protection through short- and long-term disability leave, life insurance, and the Cigna Assistance Program for counseling services and elder careBuild A Better YouA generous Paid Time Off plan that increases with your years of service (up to 5 unused PTO days can be carried into the next year)Optional Time Off, where you can purchase up to 5 days to be used in the calendar year; unused OTO is reimbursed at the end of the calendar yearPaid Parental LeaveInclusive, team-oriented culture where people look out for one anotherBuild A Better WorldJoin a company whose products contribute to a safer, more sustainable built environment every day.Immigration SponsorshipVictaulic does not provide immigration sponsorship (e.g., H-1B, TN, or other work visa sponsorship) for this position. All applicants must be currently authorized to work in the applicable country on a full-time basis without the need for employer-sponsored immigration support now or in the future.Equal Employment OpportunityVictaulic is an Equal Employment Opportunity (EOE/M/F/Vets/Disabled) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, gender, color, religion, national origin, age, disability, veteran status, sexual orientation, genetic data, or other legally protected status. (Background checks may be required as part of our pre-employment process).Victaulic Staffing Partner Communication PolicyAll staffing agencies are strictly forbidden from directly contacting any Victaulic employees, except those within the Human Resources/Talent Acquisition team. All communications, inquiries and candidate submissions must be routed through Victaulic’s Human Resources/Talent Acquisition team. Non-compliance with this policy may result in the suspension of partnership, cancellation of the current contract, and/or the imposition of a mandatory probation period before any future business can resume. Additionally, non-compliance may lead to a permanent ban on future business. This policy ensures a streamlined and compliant recruitment process.Let’s Build a Better World Together.Learn more and apply at victaulic.com/careers