Project Portfolio Management Software Administrator

Victaulic Company; Easton (Northampton County); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Competitive compensation

Tuition reimbursement

Vision, dental, medical coverage

401(k) with match

Paid Time Off

Job summary

Victaulic, headquartered in Easton, PA, is seeking a Portfolio Project Management Software Administrator to own and optimize our Monday.com platform for the New Product Development organization. You will translate business needs into effective workflows, dashboards, and automations, partnering with engineering managers and leaders to standardize processes and drive efficiency.

You’ll build cross-team dashboards, establish KPI reporting, and lead change management including training and

Qualifications

• Bachelor’s degree in Engineering, Information Systems, Project Management, Business Administration, or related field.
• 3+ years hands-on experience administering Monday.com in a project or portfolio management capacity.
• Experience supporting cross-functional product, engineering, or operations teams.
• Strong understanding of project portfolio management (PPM) concepts.
• Proficiency in building Monday.com automations, integrations, dashboards, and custom workflows.
• Proven ability to define, track, and report KPIs across teams.
• Excellent communication, training, and documentation skills.
• Strong analytical and problem-solving skills with a continuous improvement mindset.
• Ability to engage and influence stakeholders at all levels.
• Discretion handling confidential information including budget data.

Responsibilities

• Administer the Monday.com platform for the NPD organization, managing workspaces, boards, dashboards, and user permissions.
• Design portfolio-level views for real-time project health, resource allocation and milestones.
• Standardize templates, structures, and conventions across teams to drive consistency.
• Develop automations and Make.com integrations linking PLM, ERP, CAD, and other systems.
• Create sprint boards for Agile and Agile-hybrid teams to support timelines and budgets.
• Map NPD processes into platform structures and support capacity planning.
• Define and maintain KPI framework and executive dashboards with automated reporting.
• Lead training, adoption, materials, and power-user development.
• Monitor adoption, collect feedback, and improve board design.
• Govern data flows and ensure data quality and security with integrations.

Skills

Monday.com admin

Cross-functional collaboration

Project portfolio management

Automations & integrations

KPI reporting

Stakeholder influence

Training & documentation

Education

Bachelor’s degree or equivalent

Tools

Make.com

Monday.com

SAP

Oracle

Job description

## Project Portfolio Management Software AdministratorApply: Onsite: Easton, Pennsylvania: Full time: Posted Yesterday: R0006362**Job Description**# **Portfolio Project Management Software Administrator – Monday.com Platform**Corporate – Easton, PAFull-Time / OnsiteEngineering Operations – Engineering DesignNo immigration sponsorship available ## About VictaulicVictaulic, headquartered in Easton, Pennsylvania, is the global leader in mechanical pipe joining solutions, delivering advanced technologies and engineering services to address complex piping challenges faced by engineers, site owners and contractors. Since 1919, our innovative solutions have improved construction productivity and reduced risks, ensuring projects are completed safely, on time, and within budget. With over 6,000 employees spanning 50+ locations worldwide, our teams are dedicated to delivering advanced technologies and engineering expertise that address real-world challenges across a wide range of industries.Our sustainable solutions, made from high quality, graded scrap steel, promote circular construction by making piping systems infinitely reconfigured and minimizing environmental impact. Today, our high-quality products are used in more than 140 countries, supporting some of the world’s most critical and prestigious structures. ## An Industry Leader With a Heart as Big as Its Ambition and InnovationAt Victaulic, we’re committed to constructing a better world for and with our people. **Let’s Build a Better World Together.**Our commitment to our people is built on four pillars:* We build from within.* We stand behind our people.* We foster an environment for constant learning.* We engineer change for a more stable and sustainable world. ## Your Impact Starts HereWe’re looking for a Portfolio Project Management Software Administrator to join our Engineering Operations team at our Corporate location, reporting to Engineering Design Leadership. In this role, you’ll own and optimize our Monday.com platform across the New Product Development (NPD) organization, ensuring our engineering and product development teams have the workflows, dashboards, and automations they need to bring innovative mechanical piping solutions from concept to market efficiently.You’ll work closely with engineering managers, program managers, and senior leadership to translate business requirements into effective platform solutions, standardize project tracking across multiple concurrent development programs, and help teams move from legacy processes to modern approaches such as Agile hybrid and iterative workflows. This is an opportunity to be the go-to platform expert for NPD and shape how the organization manages its most important development programs.Engineering Operations brings together Engineering Design, Engineering Laboratory, Technical Publications, and Data Analytics, and supports Engineering Innovation Sprints, New Product Development, and Sustaining Engineering as part of the broader Engineering organization. ## What You’ll Build & Own* Administer the Monday.com platform for the NPD organization, managing workspaces, boards, dashboards, and user permissions with full administrative control.* Design portfolio-level views that give leadership real-time visibility into project health, resource allocation, and milestone progress across the development pipeline.* Standardize board and doc templates, column structures, naming conventions, and color-coding, including phase-gate reviews, design reviews, test plans, and launch checklists, to drive consistency across teams.* Build native Monday.com automations and advanced Make.com integration scenarios that connect PLM, ERP, CAD, and other enterprise systems and streamline recurring workflows such as stage-gate reviews, design reviews, and engineering change orders.* Develop formula, mirror, and connect-boards solutions, plus sprint boards for Agile and Agile-hybrid teams, to support timelines, resource allocation, budget tracking, backlog management, and critical-path management.* Partner with engineering leaders and program managers to map NPD processes into platform structures, identify bottlenecks, and implement solutions, including Kanban, Gantt, calendar, and chart views that support portfolio prioritization and capacity planning.* Define and maintain a standardized KPI framework, and build cross-team and executive dashboards and automated reporting cadences that track measures such as cycle time, milestone adherence, time-to-market, engineering change order throughput, resource utilization, and budget variance.* Analyze KPI trends to flag underperformance early and recommend data-driven corrective actions, ensuring KPI definitions, calculation methods, and data sources are documented and consistently applied.* Lead change management, training, and adoption by developing training materials and quick-reference guides, delivering live sessions, serving as first point of contact for platform support, and developing champions and power users across R&D, marketing, engineering, and operations.* Monitor adoption metrics and user feedback to continuously improve board design and product development efficiency.* Establish and enforce data governance policies, conduct periodic audits of board structures and data quality, and govern data flows through native and Make.com integrations so information remains accurate, secure, and compliant.* Stay current with Monday.com and Make.com product releases and API capabilities, and evaluate their applicability to Victaulic’s NPD workflows. ## What You Bring* Bachelor’s degree in Engineering, Information Systems, Project Management, Business Administration, or a related field, or equivalent professional experience* 3+ years of hands-on experience administering Monday.com (or a comparable platform such as Asana, Smartsheet, or Jira) in a project or portfolio management capacity* Demonstrated experience supporting cross-functional product, engineering, or operations teams* Strong understanding of project portfolio management (PPM) concepts, including resource planning, capacity management, and stage-gate or phase-gate development processes* Proficiency in building Monday.com automations, integrations, dashboards, and custom workflows* Proven ability to define, track, and report on KPIs across multiple teams or departments, translating raw project data into actionable performance insights* Excellent communication, training, and documentation skills, with the ability to translate technical capabilities into practical solutions for non-technical stakeholders* Strong analytical and problem-solving skills with a continuous improvement mindset* Demonstrated ability to engage and influence stakeholders at all levels, from individual contributors to senior leadership* Demonstrated discretion in handling confidential information, including budget data, resource plans, and product roadmaps You thrive at the intersection of technology and process. You enjoy making complex systems intuitive, and you take pride in enabling teams to work smarter. You’re comfortable working with engineering teams and can speak their language while understanding the strategic perspective of portfolio leadership. You are proactive, detail-oriented, and energized by the opportunity to shape how an organization manages its most important development programs. ## What Sets You Apart* Monday.com certification (e.g., Monday.com Administrator or Advanced User); PMP, CAPM, or similar project management certification; Certified Scrum Master (CSM), Professional Scrum Master (PSM), or other Agile certification* Experience in the mechanical engineering, piping, or manufacturing industry* Familiarity with Product Lifecycle Management (PLM) systems, ERP platforms (e.g., SAP, Oracle), or CAD data management tools* Advanced experience with the Monday.com API, custom apps, and integration platforms (e.g., Make.com, Zapier, Slack, Microsoft Teams)* Background in Lean, Six Sigma, or Agile methodologies as applied to product development* Experience managing software adoption in organizations with 100+ users across multiple departments* Experience with data visualization and dashboard design for executive portfolio reporting ## What We Offer### Build A Better Career* Competitive compensation with performance-based incentives* Career development programs and internal promotion pathways—we build from within* Tuition Reimbursement plan and continuous learning opportunities### Build A Better Future* Vision, dental, and medical coverage for you and your family* 401(k) plan in which Victaulic matches 100% of the first 5% of your contribution, plus an additional 3% of your pay contributed annually as a retirement contribution, whether or not you contribute* Financial protection through short- and long-term disability leave, life insurance, and the Cigna Assistance Program for counseling services and elder care### Build A Better You* A generous Paid Time Off plan that increases with your years of service (up to 5 unused PTO days can be carried into the next year)* Optional Time Off, where you can purchase up to 5 days to be used in the calendar year; unused OTO is reimbursed at the end of the calendar year* Paid Parental Leave* Inclusive, team-oriented culture where people look out for one another### Build A Better WorldJoin a company whose products contribute to a safer, more sustainable built environment every day. ## Immigration SponsorshipVictaulic does not provide immigration sponsorship (e.g., H-1B, TN, or other work visa sponsorship) for this position. All applicants must be currently authorized to work in the applicable country on a full-time basis without the need for employer-sponsored immigration support now or in the future. ## Equal Employment OpportunityVictaulic is an Equal Employment Opportunity (EOE/M/F/Vets/Disabled) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, gender, color, religion, national origin, age, disability, veteran status, sexual orientation, genetic data, or other legally protected status. (Background checks may be required as part of our pre-employment process). ## Victaulic Staffing Partner Communication PolicyAll staffing agencies are strictly forbidden from directly contacting any Victaulic employees, except those within the Human Resources/Talent Acquisition team. All communications, inquiries and candidate submissions must be routed through Victaulic’s Human Resources/Talent Acquisition team. Non-compliance with this policy may result in the suspension of partnership, cancellation of the current contract, and/or the imposition of a mandatory probation period before any future business can resume. Additionally, non-compliance may lead to a permanent ban on future business. This policy ensures a streamlined and compliant recruitment process. **Let’s Build a Better World Together.**Learn more and apply at victaulic.com/careers