PROJECT POLICY ANL 4 RP (5258)

University of California, San Francisco; San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

UC San Francisco's Office of Medical Education seeks an Implementation Project Manager to coordinate the F1 phase of SJV PRIME+ across UCSF, UCSF Fresno, and UC Merced, driving Day-1 readiness for Fall 2027. The role requires organizing implementation activities, maintaining plans, tracking milestones, and supporting execution across functional domains.

The ideal candidate has 5+ years of project management experience, superb organization, analytics, and communication skills to lead multi-site

Qualifications

• Bachelor's degree in related area or equivalent experience.
• Minimum five years of operational experience in project management or related fields.
• Advanced knowledge of common organizational or research software applications.
• Strong communication and interpersonal skills across all levels of staff.
• Ability to manage multiple priorities with discretion and confidentiality.
• Advanced project management skills and familiarity with process improvement.
• Experience with multi-project coordination in higher education or healthcare settings.
• Proficiency in Microsoft Office; familiarity with SharePoint or Smartsheet.

Responsibilities

• Coordinate implementation activities across UCSF, UCSF Fresno, and UC Merced.
• Maintain project plans, milestones, and documentation; monitor progress toward targets.
• Develop tools and documentation; provide status updates and executive presentations.
• Facilitate cross-functional communication and follow‑up to ensure on‑time execution.

Skills

Project Management

Cross-functional coordination

Stakeholder engagement

Communication

Organizational skills

Time management

Microsoft Office

Presentation skills

Problem solving

Education

Bachelor's degree in related area

Advanced degree preferred

Tools

SharePoint

Smartsheet

Job description

Job Description

The UCSF Office of Medical Education is seeking an Implementation Project Manager to provide project management and operational coordination in support of the implementation of the F1 (preclinical) phase of the San Joaquin Valley Program in Medical Education (SJV PRIME+) at UC Merced. Working under the direction of SJV PRIME+ program leadership, the incumbent will coordinate implementation activities across UCSF, UCSF Fresno, and UC Merced to support Day-1 operational readiness for the Fall 2027 launch. The position serves as the primary project management resource for the F1 Functional Readiness Teams by organizing implementation activities, maintaining project plans and documentation, monitoring progress toward milestones, and supporting coordinated execution across multiple functional domains.

Working in partnership with program leadership and Functional Readiness Teams, the Implementation Project Manager serves as the operational hub for implementation activities by organizing and coordinating work across multiple functional domains. The incumbent develops project management tools and implementation documentation, synthesizes updates from functional teams into clear status reports and presentations, tracks action items and implementation milestones, and facilitates communication and follow-up to support coordinated execution across UCSF, UCSF Fresno, and UC Merced.

The ideal candidate is an experienced project management professional with demonstrated success coordinating complex, cross-functional initiatives in a collaborative environment. The successful candidate possesses exceptional organizational, analytical, communication, and relationship-building skills, and is adept at managing multiple concurrent priorities while producing high-quality work products. A minimum of five (5) years of progressively responsible experience in project management, implementation, operations, or a related field is required. This position reports to the SJV PRIME+ Program Director and works in close partnership with SJV PRIME+ program leadership and Functional Readiness Teams to support successful implementation of the F1 phase at UC Merced.

About SJV Prime+

SJV PRIME+ Leverages The Power Of Three Campuses (UCSF, UCSF Fresno, And UC Merced) To Increase The Size Of The Physician Workforce That Will Be Representative Of The Community They Will Serve. This Will Be Achieved By

• Substantially increasing the number of learners from the Valley who demonstrate cultural humility accepted to medical school
• Training and graduating 21st Century Physicians Leaders committed to serving the SJV, advocating for the patient population, and working with community partners to address existing social determinants of health

Education

Drawing from the missions of UC Merced and UCSF, SJV PRIME+ will advance health worldwide by research/inquiry, health professions education and teaching, public service, and excellence in patient care. To achieve this mission, UC Merced and UCSF will design and implement a multi-campus SJV Baccalaureate/MD program encompassing the following:

• Baccalaureate education and preparation for medical school at UC Merced
• Development of an equivalent UCSF regional medical school campus
• Design, test, and implement innovative systems of healthcare

About The Office Of Medical Education

The School of Medicine’s Office of Medical Education (OME) is the administrative unit that oversees all health professions education programs for the School of Medicine which includes 1,200 teaching faculty, 650 medical students, 1500 residents and fellows and 30,000 continuing education activities each year. For the past ten years, UCSF has been the only medical school ranked in the top five for research and for primary care training. The Office of Medical Education sets all strategic directives for medical education across the enterprise. OME is responsible for ensuring the highest quality learning and teaching environment for our programs and the support and development of over 110 staff.

Responsibilities

Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%. Identify the functions or tasks ... The total sum should add up to 100%.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum of five (5) years of operational experience in which the individual has demonstrated sound judgment in working with leaders and key stakeholders to achieve program goals
• Advanced knowledge of common organizational- or research-specific and other computer application programs
• Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Strong written and oral communication skills with the ability to effectively communicate technical information in a clear and concise manner for multiple audiences.
• Ability to use discretion and maintain all confidentiality
• Advanced project management skills
• Thorough knowledge of organizational or initiative processes, protocols and procedures. Preferred
• Ability to multi-task with demanding timeframes
• Advanced knowledge of applicable policy analysis techniques
• Advanced analytical / problem-solving skills
• Experience implementing multiple projects simultaneously
• Proficient in all aspects of Microsoft Office Suite (i.e. Word, Excel, and PowerPoint). Familiar with SharePoint or project management software (i.e. Smartsheet)
• Ability to hold team meetings and perform presentations on implementations and process improvement projects
• Able to multi-task and manage any necessary program related escalations to meet timeline requirements and client expectations throughout the program implementation

Preferred Qualifications

• Advanced degree preferred
• Thorough knowledge of organizational or initiative processes, protocols and procedures
• Experience with higher education and/or medical education