Project Planner

GSW, powered by Syneos Health; Santa Monica (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

GSW is seeking a detail-oriented Project Planner to drive financial health and production timelines across multiple accounts. You will manage budgets, develop estimates with resource allocations, and coordinate production across print, digital, and video channels.

The role emphasizes strategic delegation, problem-solving, and keeping teams engaged while ensuring on-time delivery and alignment with brand goals.

Qualifications

• BS/BA or equivalent experience in advertising/marketing production/delivery.
• Proven ability to manage timelines and budgets across multiple workstreams.
• Strong communication, delegation, and problem-solving skills.

Responsibilities

• Has knowledge of print, digital, and video workflows; collaborates with resources and core teams.
• Identify problems and provide solutions to meet client/agency needs.
• Deliver clear instructions and provide backup materials as needed.
• Maintain yearly budget scope documents and monitor financials for assigned brands.

Skills

Communication

Problem solving

Organization

Project coordination

Education

BS/BA (or relevant experience)

Tools

MS Office Suite

Project management software

Job description

Description

You know that the outcome of a project hinges on two things: the plan and the people.

You are the glue that holds these two together. You easily maneuver the precarious path of maintaining the strategy and pace of a project, while keeping your team engaged and enthusiastic. You know what needs to be done, and your penchant for strategic delegation and problem-solving makes you a natural fit for this Project Planner position with GSW.

The Project Planner is a driver in the financial and vendor aspect of any account. Managing financials (scopes, estimates, and billing worksheets), assisting in revenue forecasting and reconciliations, developing chronologies, coordinating production, and handling final distribution.

Responsibilities

• Has a thorough knowledge and understanding of all print, digital, and video functions; knows what it takes creatively to develop projects (project steps, capabilities, technologies, creative responsibilities and skills). Utilizes this knowledge in working with the appropriate resources and in interfacing with core teams.


• Identifies problems and solutions to ensure that client/agency needs are met. Fosters problem resolution across core team by deciphering relevant and important facts and information to drive tangible solutions.


• Delivers instructions in a clear, concise manner, providing backup materials and documentation when necessary.


• Responsible for overall financial health of assigned brands:Creates and maintains yearly budget scope documents


• Develops estimates (with resource allocations) for individual tactics


• Responsible for keeping these documents up-to-date and in-line with current project assumptions.


• Managing the billing/invoicing process (through billing worksheets)


• Provides input to quarterly reconciliation


• Develops, maintains, and refreshes project timelines (chronologies), which outline crucial milestones (e.g., Pre Kick-offs, Kick-offs, Print and Digital Crossovers), by collaborating with respective team members to ensure that all pertinent concerns have been addressed and agreed upon.


• Creates and monitors project parameters for all jobs.


• Ensures that end product delivers on time without jeopardizing quality.


• When brand requires, works directly with print production houses to communicate print specs and ensure that final printed piece is in line with team expectations.


• Maintains production schedule/status and participates in weekly meetings to determine printing logistics and inventory management needs.

Requirements

Education

• BS/BA (or relevant experience)


• 3+years’ experience in advertising/marketing production/delivery

Skills

• Good at establishing clear directions; effective communicator; problem-solver; adaptable communication style; organized; understands job responsibilities of others and functions appropriately


• Technical Expertise: MS Office Suite; Experience with Project Management software (nice to have)

The annual base salary for this position ranges from $75,000 to $95,000. The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate’s qualifications, skills, competencies, and proficiency for the role. In addition, some positions may include eligibility to earn commissions/bonus based on company and / or individual performance.

At GSW, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

GSW is a full-service healthcare communications agency that goes beyond advertising to create personalized brand experiences that involve, inspire, educate and activate people through ongoing brand journeys. As one of the world’s ten most-awarded healthcare advertising agencies, GSW is hell-bent not to replace the same old with the same old. This is achieved through a provocative premise — if other brands communicated the way healthcare brands do, how many customers would they have? GSW turns against this premise through discovery of beneath-the-surface customer insights that we impact with stories, simplicity and authenticity.

Work Here Matters Everywhere | How are you inspired to change lives?

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.

At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position will include a competitive compensation package, Health benefits to include Medical, Dental and Vision, Company match 401k, flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements.