Project & Operations Manager

Grow Clinton; Davenport (IA); Hybrid; USD 57,000 - 70,000; Full time

Job summary

Eastern Iowa Community College District seeks a Project & Operations Manager to partner with the Chancellor on district priorities and executive initiatives. You will coordinate cross-functional projects, manage workflows, and ensure alignment across campuses and external partners.

The role requires 5+ years in an executive office setting, excellent communication, and strong MS Office skills, with occasional evenings or weekends as needed.

Qualifications

• Bachelor's degree required with 5+ years in an executive office environment.
• Ability to read, analyze, and interpret financial reports.
• Excellent verbal, written and interpersonal communication skills.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to work independently as well as in a team.
• Excellent judgment and discretion with confidential information.
• Exceptional time management skills.

Responsibilities

• Serves as a strategic operations partner to the Chancellor and supports cross-functional execution of district priorities.
• Manages executive operations including scheduling, communications, travel logistics, and briefing prep.
• Tracks assignments, timelines, and maintains documentation across reporting systems.
• Performs basic research and compiles data to support robust analyses.
• Oversees administrative and fiscal operations including budget tracking and purchasing coordination.
• Serves as a liaison to internal and external stakeholders with professionalism and discretion.
• Represents the Chancellor's Office to campus leadership, students, and community partners.
• Performs additional duties to support district priorities and events.

Skills

Executive office experience

Financial report interpretation

Sound judgment

Excellent communication

MS Office proficiency

Independent and team collaboration

Record/report organization

Discretion with confidential info

Time management

Education

Bachelor's degree

5+ years exec office/Office Manager experience

Tools

Colleague (ERP)

Job description

Project & Operations Manager

Job Category: S10
Job Type: Administrative/Professional Staff
Supervisor's Title: Chancellor
Location: District Office, Davenport (05)

Salary
$57,400.00 - $70,200.00/Year

Job Description
Reporting to the Chancellor, the Project & Operations Manager serves as a strategic and operational partner supporting the execution of district-wide priorities, college initiatives, and executive-level operations. This role is responsible for coordinating complex, cross-functional initiatives; managing operational systems and workflows; and advancing projects that involve senior leadership, campus administrators, and external stakeholders.
Working collaboratively with the Chancellor's Senior Leadership Team (SLT), campus leadership, and district teams, the Project & Operations Manager ensures alignment, coordination, and effective execution of strategic initiatives across Eastern Iowa Community Colleges. The position provides leadership and through partnerships will help identify continuous quality improvement areas to serve, along with facilitating executive communications, supporting district events and engagements, and maintaining cohesive operations, while upholding a high standard of professionalism, responsiveness, discretion, and organizational effectiveness in a dynamic environment.
The Project & Operations Manager also provides operational oversight for special projects, Board of Trustees and committee activities, stakeholder and community engagement efforts, and is a steward in budget coordination; executing these duties with integrity, fiscal responsibility and ethical conduct. This role plays a key part in strengthening relationships across the district and community, while promoting scope completion, ensuring seamless executive support and organizational efficiency.
Some evenings and weekends are required.

Required Qualifications

• Bachelor's Degree required with a minimum of 5 years of experience in an executive office environment and/or in an Office Manager role.
• Ability to read, analyze, and interpret common financial reports and legal documents.
• Ability to think, reason, and make sound judgments on how responsibilities are completed in compliance with college standards and guidelines.
• Excellent verbal, written and interpersonal communication skills.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to work well both independently with little to no supervision as well as part of a team.
• Ability to organize and maintain records, reports, and projects.
• Excellent judgment and discretion in handling confidential information.
• Exceptional time management skills.

Preferred Qualifications

• Formal project management certifications like PMBOK, PMP, or PMI.
• Experience utilizing Colleague.
• Experience working within a higher education environment.

Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer.

Typical Duties and Responsibilities

• Serves as a strategic operations partner to the Chancellor, supporting the coordination and execution of district priorities, executive initiatives, and cross-functional operations across Eastern Iowa Community Colleges.
• Manages executive operations for the Chancellor's Office, including complex scheduling, communications coordination, meeting and briefing preparation, travel logistics, presentation development, and operational follow-through to support district priorities.
• Supports workflow management and project continuity across the Chancellor's Office and senior leadership team by tracking assignments, monitoring timelines, facilitating cross-functional communication, and maintaining documentation in reporting systems.
• Performs basic research and preliminary analyses; gathers pertinent information and compiles, analyzes, and summarizes data and information; collaborating with colleagues as necessary to support the most robust and available data possible.
• Oversees administrative and fiscal operations in support of the Chancellor's Office, including budget tracking, purchasing coordination, invoice processing, records management, and related operational functions in alignment with district procedures.
• Serves as a key liaison and point of contact for internal and external stakeholders engaging with the Chancellor's Office, demonstrating professionalism, discretion, sound judgment, and responsiveness in a fast-paced, highly visible environment.
• Represents the Chancellor's Office as a professional point of contact for campus leadership, students, community partners, elected officials, and other stakeholders.
• Performs additional strategic, operational, and project-related duties as assigned, recommended and initiated to support the priorities of the Chancellor and district.
• Supports and elevates district-wide community engagement, partnership initiatives, and stakeholder relations efforts in collaboration with senior leadership and campus teams.
• Performs other duties as assigned.

EICC Non-Discrimination Statement

It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).
If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, 563-336-5222, mailto:[e-mail] or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: [phone]. FAX: [phone]; TDD: 800-877-8339 or Email: mailto:[e-mail]