Project & Operations Coordinator, Part-Time

Frey Design; Roselle (IL); Hybrid; USD 25,000 - 36,000; Part time

Benefits offered by this job

Hybrid office

Paid time off 40 hours

Paid holiday schedule

Beer on tap

Groceries delivered weekly

Job summary

Frey Design is seeking a Part-Time Project & Operations Coordinator to support our project management team, internal operations, and day-to-day agency needs. This role assists leadership and project managers with coordination, quotes, content implementation, QA, documentation, and internal systems.

Responsibilities include project setup, schedules, content organization, QA checks, and collaboration across marketing, HR, and admin.

Qualifications

• Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines.
• Excellent attention to detail, particularly when reviewing content, estimates, documentation, and project deliverables.
• Strong written and verbal communication skills.
• Comfortable working in a support role with multiple team members and shifting priorities.
• Experience with project-management, agency, marketing, design, web, or professional-services environments preferred.
• Comfortable using tools such as Asana, Slack, Google Workspace, spreadsheets, and other project-management or collaboration platforms.
• Familiarity with website content entry, WordPress, digital QA, or web-production workflows is a plus.
• Proactive about follow-up and able to keep open items from falling through the cracks.

Responsibilities

• Support Creative Project Managers with assigned project-management, coordination, follow-up, and administrative tasks.
• Assist with project setup, organization, schedules, documentation, task management, and ongoing project maintenance.
• Prepare and support quotes, estimates, scopes, and other project-related documentation.
• Implement and organize client-provided content across websites, documents, and other project deliverables.
• Perform quality assurance, proofreading, content checks, and final-deliverable reviews.
• Manage defined internal or client 'special projects' that are appropriate for the role's schedule and responsibilities.
• Maintain and clean up internal tools and systems, including Slack, Asana, Mavenlink, Google Workspace, and other agency platforms.
• Assist with workflow cleanup, internal checklists, templates, and operational improvements.
• Support Frey marketing initiatives, including content coordination, website updates, campaign support, and other internal marketing needs.
• Support HR and recruiting activities, including job postings, candidate coordination, onboarding materials, internal documentation, and other administrative needs.
• Provide general administrative and office support as assigned by Frey leadership, including organizing information, maintaining internal resources, coordinating tasks, and assisting with day-to-day office needs.
• Take on additional project, operational, administrative, or internal initiatives as assigned based on Frey's changing business needs.

Skills

Project coordination

Administration

Communication

Time management

Attention to detail

Team support

Tools

Asana

Slack

Google Workspace

WordPress

Job description

Careers: Project & Operations Coordinator, Part-Time

Frey Design is seeking a Part-Time Project & Operations Coordinator to support our project management team, internal operations, and day-to-day agency needs. This organized, flexible, detail-oriented role will assist Frey leadership and Creative Project Managers with project coordination, quoting, content implementation, quality assurance, documentation, special projects, internal systems, and general administrative and office support as business priorities evolve.

Project & Operations Coordinator, Part-Time

• Support Creative Project Managers with assigned project-management, coordination, follow-up, and administrative tasks
• Assist with project setup, organization, schedules, documentation, task management, and ongoing project maintenance
• Prepare and support quotes, estimates, scopes, and other project-related documentation
• Implement and organize client-provided content across websites, documents, and other project deliverables
• Perform quality assurance, proofreading, content checks, and final-deliverable reviews
• Manage defined internal or client "special projects" that are appropriate for the role's schedule and responsibilities
• Maintain and clean up internal tools and systems, including Slack, Asana, Mavenlink, Google Workspace, and other agency platforms
• Assist with workflow cleanup, internal checklists, templates, and operational improvements
• Support Frey marketing initiatives, including content coordination, website updates, campaign support, and other internal marketing needs
• Support HR and recruiting activities, including job postings, candidate coordination, onboarding materials, internal documentation, and other administrative needs
• Provide general administrative and office support as assigned by Frey leadership, including organizing information, maintaining internal resources, coordinating tasks, and assisting with day-to-day office needs
• Take on additional project, operational, administrative, or internal initiatives as assigned based on Frey's changing business needs

Qualifications & Skills:

• Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines at the same time
• Excellent attention to detail, particularly when reviewing content, estimates, documentation, and project deliverables
• Strong written and verbal communication skills
• Comfortable working in a support role with multiple team members and shifting priorities
• Experience with project-management, agency, marketing, design, web, or professional-services environments preferred
• Comfortable using tools such as Asana, Slack, Google Workspace, spreadsheets, and other project-management or collaboration platforms
• Familiarity with website content entry, WordPress, digital QA, or web-production workflows is a plus
• Comfortable handling both client/project support work and routine administrative or office tasks
• Proactive about follow-up and able to keep open items from falling through the cracks
• Able to work independently, ask questions when needed, and take direction from multiple members of leadership
• Flexible and willing to shift between project support, operations, marketing, recruiting, sales support, and office administration based on current agency needs
• Professional, dependable, and comfortable working in a fast-moving, collaborative agency environment

Benefits of working at Frey:

• Hybrid office setting (in-office four days/week, remote every Friday)
• 40-Hours of paid time off
• Paid holiday schedule with over 50-Hours paid time off
• Full bar with beer on tap at all times
• Fully stocked kitchen with groceries delivered weekly

The Perks

90+ Hours of paid time off

Remote Fridays all year, with half-day Fridays in the summer (May - September)

Full bar with beer on-tap at all times

Fully stocked kitchen; groceries delivered weekly

And more!