Project Operations Analyst

Baxter; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Baxter is seeking a Project Operations Analyst to help drive the successful execution of projects across our global healthcare initiatives. You will collaborate with project managers and cross-functional teams to maintain project focus, alignment, and quality outcomes throughout the lifecycle.

The role emphasizes operational support, scheduling, cost tracking, and strong communication to ensure projects deliver maximum value for healthcare providers and patients.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Proficiency with MS Office (Word, Excel, PowerPoint) and Excel for pivots and reporting.
• Ability to define problems, identify solutions and follow through to completion.
• Strong analytical and communication skills with cross-functional collaboration.

Responsibilities

• Project Planning & Coordination: support schedules, resource planning and alignment with scope.
• Documentation Management: maintain meeting notes, status reports and change logs.
• Communication & Collaboration: share information clearly with teams and stakeholders.
• Resource Management: track personnel, tools and materials for timely delivery.
• Meeting & Logistics Support: draft agendas, take minutes and follow up on actions.
• Progress Monitoring & Reporting: track milestones and flag issues with updates.

Skills

Project coordination

Budgeting

Risk management

Stakeholder communication

Process improvement

Education

Bachelor's degree in Finance/Accounting/Business Admin

Tools

MS Office Suite

Excel

Financial software

Job description

This is where your work makes a difference.

At Baxter, we believe every person-regardless of who they are or where they are from-deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job-you will find purpose and pride.

Your role at Baxter

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives- where your purpose accelerates our mission.

Your Team

Project Operations Analyst play a critical role in the successful execution of projects by managing the day-to-day operational, logistical, and administrative functions that enable project teams to stay focused on delivery. Acting as the operational backbone, they collaborate closely with Project Managers and cross-functional teams to drive efficiently, maintain alignment, and support quality outcomes throughout the entire project lifecycle.

Will collaborate with program management teams, commercial teams, order management teams, finance teams and various technology partners to drive the successful execution of our "Save and Sustain Lives" mission, ensuring projects deliver maximum value to healthcare providers and patients.

What you'll be doing

• Project Planning & Coordination: Quality reviews of Post-PO project documents and support the creation of project schedules, task assignments, and resource planning to keep efforts aligned with timelines and scope.
• Documentation Management: Create, maintain, and organize essential project records such as meeting notes, status reports, change logs, and supporting documentation.
• Communication & Collaboration: Facilitate information sharing between team members, leadership, and stakeholders ensuring clarity, alignment, and transparency throughout the project.
• Resource Management: Assist with tracking the allocation and usage of personnel, tools, and materials to ensure the right resources are in place at the right time.
• Meeting & Logistics Support: Coordinate project meetings, draft agendas, take meeting minutes, and follow up on action items to keep momentum and accountability.
• Progress Monitoring & Reporting: Track project milestones and deliverables, proactively flag issues or delays, and generate timely updates to project stakeholders.
• Budget and revenue Support: Monitor project revenue, budgets and expenses in partnership with the PM, helping to maintain cost visibility and support financial compliance.
• Risk & Issue Support: Identify and help document operational risks or gaps, working with the PM and teams to support mitigation planning and issue resolution.
• Quality & Process Adherence: Ensure project documentation, communications, and deliverables meet established quality and process standards.
• Operational Problem Solving: Proactively address administrative roadblocks and discrepancies, supporting a smooth and uninterrupted project flow.

What you'll bring

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint)
• Proficiency in financial software and tools, including Excel, financial management systems, and reporting tools. Ability to run pivots and generate reports in Excel is required
• Ability to define problems, identify solutions and follow through to completion
• Very effective rapport and consensus building skills
• Acute attention to detail and effective analytical skills
• Adept listening and positive communication skills
• Positive facilitation capabilities in working across diverse groups of people
• Excellent analytical and problem-solving skills with high attention to detail.
• Strong communication and interpersonal skills to effectively collaborate with cross-functional teams.
• Ability to work wel

We're a friendly, collaborative group of people who push each other to do better every day. We find unique strategies to close deals and expand our skills by challenging ourselves and others.