Hybrid Projects & Operations Coordinator, Communications

bakerhughes

Houston (TX)

Hybrid

USD 65,000 - 95,000

Full time

11 days ago

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Benefits offered by this job

Flexible work options

Comprehensive private medical care

Life insurance

Disability programs

401k / Thrift Plan

Wellbeing programs

Job summary

Baker Hughes in Houston, TX is seeking a Project & Operations Coordinator - Communications to provide executive support, coordinate projects and budgets, and deliver reporting across EC&CM and BMEC teams.

The role combines calendar management, travel coordination, dashboard maintenance, and KPI reporting using Microsoft 365, Power BI, SharePoint and Teams. You will partner with senior leaders to drive operational excellence in a fast-paced environment.

Qualifications

Have Bachelor's degree from an accredited university or college (or a high school diploma / GED with at least 4 years of experience in project management, project coordination, or similar roles)
Have 7+ years of progressive experience in operations, project coordination, or administrative roles.
Have strong organizational skills with experience balancing multiple priorities and deadlines.
Have strong analytical skills with proficiency in Microsoft 365, especially Excel and PowerPoint; experience with Power BI, SharePoint analytics, and project tracking or reporting tools strongly preferred.
Have exceptional attention to detail, time management, and proactive follow‑through.
Have excellent written and verbal communication skills and comfort engaging with senior leaders.
Demonstrated ability to work independently, maintain confidentiality, and exercise sound judgment.

Responsibilities

Providing proactive administrative support to the VP, EC&CM and VP, BMEC, including managing complex calendars, coordinating travel, processing expenses, tracking budgets, and processing purchase orders.
Managing meeting logistics and preparing materials, while capturing key discussions, decisions, and follow‑up actions.
Maintaining monthly employee distribution lists and shared mailbox permissions to ensure accurate communication reach across the organization.
Keeping project planners, trackers, and dashboards up to date by monitoring milestones, deliverables, and dependencies, leading team outreach, and driving accountability.
Coordinating annual planning, resource tracking, budget tracking, and purchase order processing across EC&CM and BMEC projects and campaigns.
Supporting the team's internal operating rhythm by updating templates, schedules, and governance documentation.
Tracking and reporting progress on change and communications initiatives, including channel performance metrics, and identifying areas for improvement or escalation.
Drafting and proofreading monthly team memos, summaries, and leadership updates.
Analyzing performance across internal communication channels, including email, intranet, Teams, and campaign channels.
Building and maintaining recurring dashboards, visual reports, and PowerPoint updates to track channel performance, content engagement, and leadership review.
Translating communications data into clear insights, recommendations, and actions by maintaining accurate recurring reports, KPIs, and internal scorecards.
Serving as the team champion for collaboration and planning tools, including SharePoint, Teams, Airtable, and Power BI.
Identifying opportunities to streamline processes, improve documentation, strengthen team alignment, and automate the collection and visualization of channel and campaign data.
Upholding data accuracy, confidentiality, and consistency across all tools and reports, ensuring channel metrics, audience lists, and dashboards remain current and decision‑ready.