Project Office Manager

FlatironDragados; Maryland; On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Comprehensive compensation package and

paid time off

Industry leading 401(k)

Medical/Extended Health Care, Dental,

Vision and/or Provincial Medical

Tuition Reimbursement Program

Job summary

FlatironDragados seeks a Project Office Manager to oversee office administration, facilities management and employee support for the Susquehanna River Rail Bridge project in Maryland. You will collaborate with industry experts and dedicated teams ensuring smooth operations on a $1.7B mega project.

Responsibilities include onboarding, invoicing and PO data entry, payroll processing, asset tracking and EEO compliance training. Strong MS Office skills and confidentiality are required.

Qualifications

• 3+ years administrative experience in construction industry required.
• Knowledge of union and certified payroll requirements and record keeping required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.

Responsibilities

• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
• Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
• Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.

Skills

Administrative experience

Customer service

Confidentiality

Organization

Prioritization

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Project Office Manager, you will manage office administration, facilities management and employee support for a project site, ensuring smooth operations.

This position will support our Susquehanna River Rail Bridge project, a $1.7B mega project in Maryland. A Joint Venture between FlatironDragados and Herzog is set to replace the 3/4-mile-long, 117-year-old, two-track movable Susquehanna River Rail Bridge connecting Perryville and Havre de Grace.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

What You Will Be Doing

• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
• Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
• Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.

What We Are Looking For

• High School Diploma or GED required.
• 3+ years administrative experience in construction industry required.
• Knowledge of union and certified payroll requirements and record keeping required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $32.00/Hr.

Salary Max

USD $36.00/Hr.