Project Managers' Assistant

Jarrod Smart Construction Co; Sioux Falls (SD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

Life/AD&D

Short Term Disability

Long Term Disability

401K with company match

Paid holidays

Paid time off

Job summary

Jarrod Smart Construction, Co. is a residential custom home builder and remodeler located in Sioux Falls, SD. We are seeking a Project Managers’ Assistant to handle a variety of administrative tasks to support our project managers.

The ideal candidate is detail oriented, a self-starter, and able to work independently and on a team in a fast-paced environment. This role offers room to grow with a mix of office duties and on-site project visits, and requires strong organizational skills, the

Qualifications

• Administrative experience.
• Excellent MS Office Suite knowledge.
• Outstanding organizational and time management skills.
• Ability to multi-task and prioritize with minimal supervision.
• Excellent verbal and written communication skills.

Responsibilities

• Provide support to project managers from preconstruction through final completion by managing calendars, setting up meetings, drafting/editing emails, and preparing written communications.
• Manage information flow to help prioritize tasks and meet deadlines.
• Attend client or trade partner meetings, take minutes, and follow up on action items.
• Assist with deliverables to clients, vendors, and team members for meetings and after meetings.
• Track outstanding items and follow up with appropriate team members, subcontractors, vendors, or suppliers.
• Assist with permit, inspection, warranty, and closeout documentation.
• Assist with project management tasks such as gathering bids, preparing estimates for client presentations, and documenting client correspondence.
• Document project selections, issue purchase orders, manage change orders, and communicate with clients and trade partners through Ressio.
• Draft and maintain project schedules with weather delays, on-site progress, and scope-change days.
• Assist with field team assignments and maintaining the master project schedule.
• Plan and conduct monthly safety meetings.

Skills

Administrative experience

Time management

Multi-tasking

Verbal and written communication

Gatekeeper / information triage

Tools

MS Office Suite

Job description

Project Managers’ Assistant

Jarrod Smart Construction, Co. is a residential custom home builder and remodeler located in Sioux Falls, SD. We are currently looking for a Project Managers' Assistant to perform a variety of administrative tasks to support our company's project managers. We are looking for a person who is detail oriented, a self-starter, has a good attitude, and is able to work independently and on a team. This position is ideal for someone who enjoys a fast-paced environment, is comfortable managing multiple priorities, and takes pride in following through on details.

We offer a good work environment with room to grow, competitive pay, paid holidays, paid time off, and a 401K with company match! In addition, we offer Health Insurance, Dental, Vision, Life/Accidental Death and Dismemberment, Short Term Disability, Long Term Disability, Accident, and Critical Illness.

Essential Job Functions

• Provide support to the project managers from preconstruction through final completion by managing calendars, setting up meetings, drafting/editing/filing emails, and preparing written communications on the project managers’ behalf.
• Manage information flow in a timely and accurate manner to help prioritize project managers’ tasks to ensure deadlines are met.
• Regularly attend client or trade partner meetings, take minutes during meetings, and help facilitate completion of any action items from meetings.
• Assist with deliverables to clients, vendors, and other team members, both in preparation of client meetings and after meetings.
• Track outstanding items and follow up with appropriate team members, subcontractors, vendors, or suppliers.
• Provide administrative assistance, such as writing and editing emails and preparing communications on the project managers' behalf.
• Assist with permit, inspection, warranty, and closeout documentation.
• Assist with project management tasks such as gathering bids from vendors, preparing estimates for client presentations, and documenting all client correspondence.
• Document project selections, issue purchase orders, manage change orders, and communicate with clients and trade partners effectively through Ressio.
• Draft and maintain project schedules including documentation of weather delays, on site progress, and added days due to scope changes.
• Routinely assist with field team members project assignment and communicate assignments with the team.
• Routinely assist with maintaining the master project schedule to help manage team workload.
• Plan and monthly safety meetings

Status/Hours/:

Full Time Employee. Typical work week will average 40-45 hours per week Monday through Friday. This position includes a combination of working from the office and making jobsite visits as needed.

Mission:

Build with Excellence. Serve People. Honor Details.

Requirements

• Knowledge of construction processes preferred.
• Administrative experience.
• Excellent MS Office Suite knowledge.
• Outstanding organizational and time management skills, including the ability to multi-task.
• Ability to handle stress well.
• Ability to prioritize and make decisions with minimal supervision.
• Ability to act as gatekeeper and elevate relevant information to project managers as needed.
• Excellent verbal and written communication skills.

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