Project Manager V, National Implant Registries

Kaiser Permanente; San Diego (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

Kaiser Permanente in San Diego seeks a Project Manager V to lead end-to-end initiatives across Medical Device Surveillance and implant registries, coordinating governance, stakeholders, and cross-functional teams.

You will manage project timelines, regulatory compliance, IRB support, vendor relations, and reporting, with senior-level communication and independence. A clinical implant background and strong project leadership are preferred.

Qualifications

• Three+ years in a leadership role with or without direct reports.
• Three+ years delivering large, complex projects in corporate, non-profit, or government environments.
• Bachelor's degree and eight+ years in project management or related field.
• Experience coordinating cross-functional teams and vendors.

Responsibilities

• Lead large project teams and coordinate internal/external resources.
• Identify and mitigate project risks, issues, and triggers.
• Maintain stakeholder alignment and engagement across departments.
• Monitor vendor performance and assist in contract negotiations.
• Develop and manage project plans with scope, schedule, and budgets.
• Oversee organizational change management and user adoption plans.

Skills

Ambiguity/Uncertainty Management

Attention to Detail

Communication

Critical Thinking

Cross‑Group Collaboration

Decision Making

Dependability

Influencing Others

Problem Solving

Teamwork

Education

Bachelor's degree in related field

Tools

Tableau BI

Oracle

SharePoint

Excel

Job description

The Project Manager V serves as the operational and strategic lead for multiple Medical Device Surveillance and Assessment implant registries and quality improvement initiatives. This position is responsible for end-to-end program management, including governance, stakeholder engagement, physician and facility partnerships, project execution, timeline oversight, regulatory, institutional review board (IRB), and reporting support, and coordination of cross-functional teams. The role provides subject matter expertise and leadership for complex registry operations, research collaborations, data quality initiatives, annual reporting, and surgeon-facing programs across multiple clinical specialties. The position operates with a high degree of independence and accountability. The ideal candidate brings advanced project management expertise, clinical and implant knowledge, executive-level communication skills, and the ability to influence stakeholders across regional and national organizations to drive the successful execution of strategic initiatives.

Job Summary

Manages multiple large-scale projects from initiation to close-out. Leads the work of large project teams by monitoring internal and/or external resources and leading others in requesting and coordinating those resources. Proactively monitors, identifies, and mitigates risks, issues, and trigger events within and across projects. Ensures the alignment, buy-in, engagement, and support of project stakeholders. Reviews vendor performance levels, ensures service level agreements are met, and participates in contract negotiations with vendors.

Essential Responsibilities

• Promotes learning in others by communicating information and providing advice to drive projects forward; builds relationships with cross‑functional stakeholders. Listens, responds to, seeks, and addresses performance feedback; provides actionable feedback to others, including upward feedback to leadership and mentors junior team members. Practices self‑leadership; creates and executes plans to capitalize on strengths and improve opportunity areas; influences team members within assigned team or unit. Adapts to competing demands and new responsibilities; adapts to and learns from change, challenges, and feedback. Models team collaboration within and across teams.
• Conducts or oversees business‑specific projects by applying deep expertise in subject area; promotes adherence to all procedures and policies. Partners internally and externally to make effective business decisions; determines and carries out processes and methodologies; solves complex problems; escalates high‑priority issues or risks, as appropriate; monitors progress and results. Develops work plans to meet business priorities and deadlines; coordinates and delegates resources to accomplish organizational goals. Recognizes and capitalizes on improvement opportunities; evaluates recommendations made; influences the completion of project tasks by others.
• Manages multiple large‑scale projects with responsibility and accountability for project outcomes from initiation to close‑out. Develops, analyzes, and manages complex project plans which include scope identification and management, schedule, inter‑dependencies, and resource forecast. Manages and monitors the project financials of multiple large projects. Monitors overall project performance (e.g., on time, on budget, within scope, and with quality) against plan, ensuring measurement of business benefits and outcomes, and makes adjustments as needed. Leads project activities related to organizational change management (e.g., development and execution of user adoption, implementation, and training plans) as defined by the project. Drives allocation of resources, establishes schedules, and task assignments to ensure established project management practices are in place.
• Leads the work of large project teams by monitoring internal and external resources. Leads others in requesting and coordinating internal and/ or external resources based on the alignment of team member skills and project demands. Communicates a clear vision of project goals and objectives to the team. Delivers performance feedback to team members supervisors.
• Proactively monitors, identifies, and mitigates project risks, issues, and trigger events by developing mitigation plans and strategies; and resolving or escalating risks or issues as appropriate.
• Monitors adherence of project activities to policies and procedures by ensuring project plans and team members follow KP, departmental, and/or business line policies and procedures.
• Ensures the alignment, buy‑in, engagement and support of diverse project stakeholders by building and maintaining relationships as well as communicating appropriately with internal customers, third‑party vendors, senior management, and business leaders; and clarifying accountability and authority across stakeholders. Identifies and works closely with key stakeholders based on their level of influence and decision making and ensures all appropriate stakeholders are represented and included. Provides insight to key stakeholders and project sponsors by developing project goals, setting the prioritization of deliverables, discussing involvement of business processes (e.g. project change management, communication) and facilitating decisions necessary for project delivery. Communicates tough issues to stakeholders while maintaining an independent opinion, providing recommendations, delivering formal presentations, and providing reports to various senior audiences.
• Reviews vendor performance levels and ensures service level agreements are met. Partners with Procurement and/or Legal to develop service level and/or scope of work agreements as appropriate. Participates in contract negotiations with vendors and reviews project invoices submitted by vendors for accuracy.

Knowledge, Skills and Abilities: (Core)

• Ambiguity/Uncertainty Management
• Attention to Detail
• Business Knowledge
• Communication
• Critical Thinking
• Cross‑Group Collaboration
• Decision Making
• Dependability
• Diversity, Equity, and Inclusion Support
• Drives Results
• Facilitation Skills
• Health Care Industry
• Influencing Others
• Integrity
• Learning Agility
• Organizational Savvy
• Problem Solving
• Short‑and‑Long‑term Learning & Recall
• Teamwork
• Topic‑Specific Communication

Knowledge, Skills and Abilities: (Functional)

• Applied Data Analysis
• Conflict Resolution
• Financial Acumen
• Managing Diverse Relationships
• Negotiation
• Product Development Life Cycle
• Project Management
• Project Management Tools
• Quality Assurance Process
• Risk Assessment
• Service Focus

Minimum Qualifications

• Minimum three (3) years experience in a leadership role with or without direct reports.
• Minimum three (3) years experience implementing large, complex projects in a corporate, non‑profit, or government environment.
• Bachelors degree from an accredited college or university and minimum eight (8) years experience in project management or a directly related field OR Minimum eleven (11) years experience in project management or a directly related field.

Preferred Qualifications

• Four (4) years of experience working with qualitative and quantitative analyses.
• Four (4) years of experience working in business optimization and transformation.
• Four (4) years of experience working with Tableau BI , Oracle, SharePoint, and/or Excel (e.g., creating pivot tables).
• Four (4) years of experience working in an integrated healthcare delivery system.
• Four (4) years of experience working with large/complex medical group operations.
• Four (4) years of experience consulting in a large multi‑hospital system.
• Four (4) years of experience working with Epic.
• Four (4) years of experience working with healthcare operations.
• Three (3) years experience delivering presentations to senior management.
• Three (3) years inter‑regional project management experience.