Project Manager - TOM

gea; Oakdale (MN); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Paid holidays

PTO

401(k) match

Tuition reimbursement

Wellness program

EAP

HSA

Job summary

GEA Group in Minnesota is seeking a Project Manager - Technical Offer Management (TOM) to coordinate commercial and technical sales support for dairy equipment. You will drive cross-functional workflows from opportunity intake to quotation package completion, aligning sales, process engineering, application engineering, procurement, finance, and other stakeholders to meet deadlines.

This role emphasizes project coordination, process discipline, risk awareness, and continuous improvement within

Qualifications

• Experience coordinating cross-functional inputs from sales, process engineering, procurement, and other stakeholders.
• Experience managing large sales support projects (usually >$7M) and proposal workflows.
• Ability to develop complete quotation packages and project timelines.

Responsibilities

• Manage sales support projects (usually > $7M) and proposal workflows from request intake through final submission.
• Coordinate cross-functional inputs from sales, process engineering, application engineering, procurement, finance, contract management and other stakeholders to develop complete quotation packages.
• Build and maintain project timelines for proposal development, ensuring milestones, reviews, approvals, and customer due dates are achieved.
• Facilitate kickoff meetings, status reviews, and follow-up actions to keep proposal teams aligned on scope, assumptions, deliverables, and responsibilities.
• Monitor proposal progress, identify risks to schedule or content quality.
• Ensure quotations and supporting documents are accurate, complete, and aligned with customer requirements, internal standards, compliance with company policies and approved commercial terms.
• Track open opportunities, proposal status, and turnaround times, providing updates to sales leadership and key stakeholders.
• Standardize and improve sales support processes, tools, templates, and communication methods to increase efficiency and proposal consistency.
• Maintain documentation of assumptions, clarifications, deviations, approvals, and revision history for each assigned opportunity.
• Support internal and external communications related to proposals and customer deliverables.
• Prepare and present proposals to senior leadership and internal stakeholders as part of phase gate review process.
• Coordinate change requests, revised pricing activities, and commercial updates during the proposal cycle while maintaining version control.

Job description

Responsibilities / Tasks

• Start strong - Medical, dental, and vision coverage begins on your first day
• Recharge and refresh - Enjoy 12 paid holidays , including a flexible floating holiday, and 136 hours of PTO to relax or explore
• Invest in your future - A 7% 401(k) employer match helps grow your retirement savings faster
• Keep learning - Take advantage of tuition reimbursement to further your education or skillset
• Live well - Our wellness incentive program rewards healthy habits
• Get support when you need it - Access to a confidential Employee Assistance Program for personal or professional guidance
• Save smart - Flexible Health Savings and Spending Accounts to manage out-of-pocket expenses

The typical base pay range for this position at the start of employment is expected to be between TBA per year. GEA Group has different base pay ranges for different work locations within the United States.

The pay range is not guaranteed compensation or salary. The estimated range is the budgeted amount for the position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons. You may be eligible for additional rewards, such as a discretionary bonus (based on eligibility) and/or equity awards.

Job Summary:

Responsible for generating new and custom plant business related to equipment offered by GEA in the Dairy application market area. Develops relationships in a consultative selling role. Identifies qualifies and pursues leads. Gathers market intelligence. Thoroughly communicates customer requirements within the company.

Coordinates the sales effort with other functions within the company. Manages the flow of information between the company and our customers.

The Project Manager - Technical Offer Management (TOM) is responsible for coordinating commercial and technical sales support activities that enable timely, accurate, and competitive customer proposals. This role leads cross-functional workflow from opportunity intake through quotation package completion, aligning sales, process engineering, application engineering, automation procurement, finance, and other stakeholders to meet deadlines, improve proposal quality, and support order conversion. The role emphasizes project coordination, process discipline, stakeholder communication, risk awareness, and continuous improvement within the technical offer management support function.

Supervisory Responsibilities:

No direct supervisory responsibility; provides project coordination and matrix leadership across cross-functional teams.

Essential Duties/Responsibilities:

• Manage sales support projects (usually > $7M & multiple technologies) and proposal workflows from request intake through final submission.
• Coordinate cross-functional inputs from sales, process engineering, application engineering, procurement, workshop, finance, contract management and other stakeholders to develop complete quotation packages.
• Build and maintain project timelines for proposal development, ensuring milestones, reviews, approvals, and customer due dates are achieved.
• Facilitate kickoff meetings, status reviews, and follow-up actions to keep proposal teams aligned on scope, assumptions, deliverables, and responsibilities.
• Monitor proposal progress, identify risks to schedule or content quality, and
• Ensure quotations and supporting documents are accurate, complete, and aligned with customer requirements, internal standards, compliance with company policies and approved commercial terms.
• Track open opportunities, proposal status, and turnaround times, providing clear updates and reporting to sales leadership and key stakeholders.
• Standardize and improve sales support processes, tools, templates, and communication methods to increase efficiency and proposal consistency.
• Maintain documentation of assumptions, clarifications, deviations, approvals, and revision history for each assigned opportunity.
• Support internal and external communications related to proposals, including clarifications, follow-up items, and coordination of customer deliverables.
• Prepare and present proposals to senior leadership and internal stakeholders as part of phase gate review process
• Coordinate change requests, revised pricing activities, and commercial updates during the proposal cycle while maintaining version control.
• Analyze process bott