Project Manager – Technical Proposals & Cross‑Functional Coordination

GEA Group; Janesville, Northern (WI, KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) employer match

Tuition reimbursement

Paid holidays and PTO

Wellness incentive program

Employee Assistance Program

Job summary

GEA Group is seeking a Project Manager – Technical Offer Management (TOM) to coordinate cross-functional sales support activities. You will drive opportunity intake, quotation package completion, and stakeholder alignment to meet deadlines and improve proposal quality.

The role emphasizes process discipline, risk awareness, and continuous improvement within the TOM function. 10% travel to US/Canada required.

Qualifications

• Bachelor's degree in engineering, project management, or a related field preferred.
• 3+ years of experience in project coordination, sales support, commercial operations, proposal management, or a related business function.
• Experience coordinating cross-functional workstreams and managing deadlines in a fast-paced environment.
• Experience supporting quotations, bids, proposals, customer deliverables, or commercial processes is strongly preferred.
• Ability to work with commercial terms, proposal assumptions, and internal approval processes with a high degree of accuracy.

Responsibilities

• Coordinate cross-functional inputs from sales, process engineering, application engineering, procurement, workshop, finance, contract management and other stakeholders to develop complete quotation packages.
• Build and maintain project timelines for proposal development, ensuring milestones, reviews, approvals, and customer due dates are achieved.
• Facilitate kickoff meetings, status reviews, and follow-up actions to keep proposal teams aligned on scope, assumptions, deliverables, and responsibilities.
• Monitor proposal progress, identify risks to schedule or content quality, and escalate issues proactively to support on-time completion.
• Lead assigned proposal efforts through influence, accountability, and effective stakeholder management without direct line authority.
• Lead and/or self-perform the execution and implementation of continuous improvement projects for the TOM department as directed

Skills

Project management

Communication

Problem solving

Attention to detail

Stakeholder management

English communication

MS Office

Travel coordination

Education

Bachelor's degree in engineering or related field

Tools

Proposal management tools

MS Office

Job description

GEA Group is seeking a Project Manager – Technical Offer Management (TOM) to coordinate cross-functional sales support activities. You will drive opportunity intake, quotation package completion, and stakeholder alignment to meet deadlines and improve proposal quality.

The role emphasizes process discipline, risk awareness, and continuous improvement within the TOM function. 10% travel to US/Canada required.