Project Manager-Systems (SIP Grant)

City Colleges of Chicago; Chicago (IL); On-site; USD 70,000 - 80,000; Full time

Job summary

City Colleges of Chicago is seeking a Project Manager – Systems (SIPGrant) at Wilbur Wright College to provide leadership for procurement, implementation, training, and data analysis related to the SIP Grant software and transfer credit automation.

You will coordinate across Academic Systems, Academic Affairs, and OSX to strengthen enrollment management and ensure timely student outreach throughout the enrollment process. Grant administration and collaboration are key.

Qualifications

• Bachelor’s degree in Public or Business Administration, Social Science, Information Technology, Planning, or a closely related field.
• Experience: minimum of three (3) years of program or project administration, preferably in higher education.
• Experience with software implementation project management.
• Excellent interpersonal, oral and written communication skills.

Responsibilities

• Lead procurement strategy for vendor selection and service providers.
• Oversee design and implementation of data collection and reporting structures.
• Prepare timely programmatic progress and financial reports for grant requirements.
• Manage deployment of transfer credit evaluation software and related training.

Skills

Interpersonal skills

Communication

Project coordination

Cross-functional collaboration

Education

Bachelor’s degree in Public or Business Administration, Social Science, IT, Planning

Tools

Microsoft Office 365

Job description

PROJECT MANAGER – SYSTEMS (SIPGRANTS)

WILBUR WRIGHT COLLEGE

Since 1911, City Colleges of Chicago has been connectingstudents from across Chicago’s neighborhoods to economicopportunity. By offering a quality education at an unprecedentedvalue, City Colleges provides our students and alumni with apathway to upward mobility. City Colleges of Chicago is the city’smost accessible higher education engine of socioeconomic mobilityand racial equity—empowering its students to take part in buildinga stronger and more just city. As Illinois’ largest communitycollege system, City Colleges is comprised of seven colleges andfive satellite sites across Chicago

Wright College was awarded the Strengthening Institutions Program(SIP) Grant on behalf of the City Colleges of Chicago (CCC) and itsseven community colleges. Wright College will lead a cooperativearrangement development grant to implement districtwide reforms andimprovements to transfer credit automation

The grant is funded through the U.S. Department of Education (ED)Strengthening Institutions Program (SIP) grant. Project ALIGN willexpand capacity to serve students by modernizing transferevaluation and articulation process through an AI-driven, SaaSPlatform; increase the percentage certificate-seeking students whoobtain workforce credentials in an Illinois-designated high-targetindustry; and maintain pilot Initiative as a self-sufficientprogram

This position is grant funded through September 2028

PRIMARY OBJECTIVE

Reporting directly to the Dean- Academic and CTE Programs andindirectly to the Associate Vice Chancellor- Academic Systems, Records & Policy, the Project Manager – Systems (SIPGrant) provides leadership and strategic oversight for theprocurement, contracting, implementation, collegewide training, anddata analysis related to the SIP Grant software andimplementation. The Project Manager facilitates implementation andadministration of the transfer credit automation technologysolution for the district. The Project Manager leadscross-functional planning, working with Academic Systems, AcademicAffairs, and Office of Student Experience (OSX) to strengthenenrollment management practices to ensure consistent studentoutreach, timely follow-up, and support for students at each stepof the enrollment process to increase new student enrollment.Performs other duties as required

ESSENTIAL DUTIES

• Works collaboratively with the Director-Grants Administration(SIP) during the post-award phase of the grant’s lifecycle,developing and implementing work plans in alignment with thegrant’s term and conditions.
• Leads the procurement strategy for selecting vendors and serviceproviders, as well as the purchase of equipment and supplies, inaccordance with grant requirements.
• Ensures fiscal accountability by overseeing cost allocation toappropriate grant fund accounts and ensuring all purchases complywith CCC’s procurement policies and procedures.
• Monitors project’s progress to ensure activities and processobjectives are completed in compliance with establishedtimelines.
• Oversees the design and implementation of data collection andreporting structures to effectively evaluate project performanceand outcomes.
• Prepares and submits timely programmatic progress and financialreports in compliance with grant requirements.
• Submits required documentation for the grant and participates inaudit activities as appropriate.
• Supports grant renewal proposal development, if applicable.
• Plans, prioritizes, and evaluates assigned project activitiesoutlined in the implementation strategy.
• Defines project schedules and project parameters to ensure thetechnology solution is deployed on time and in alignment withdistrictwide needs.
• Develops and implements operational procedures required toaccomplish grant project objectives involving a complex academicsoftware application.
• Manages the deployment of the software solution for transfercredit evaluations,
• Leads the design and delivery of workshops and training sessionsfor:
  • Instruction on the core functionality related to transferarticulation software; and,
  • Records, and other support staff on the utilization of transferarticulation, and other software features to create a seamless pathfor students to transfer their coursework.
• Oversees the development of implementation status reports,ensuring accurate and timely updates detailing districtwide systemutilization.
• Oversees the creation and maintenance of manuals and trainingmaterials related to grant.
• Manages data analysis efforts and presents strategic projectrecommendations to support process improvement district wide.
• Regularly evaluates existing processes and recommends updates topolicies and procedures to align with best practices and emergingfunder trends.

QUALIFICATIONS

• Bachelor’s degree from an accredited college or university inPublic or Business Administration, Social Science, InformationTechnology, Planning, or a closely related field.
• Minimum of three (3) years of program or project administrationexperience, preferably in higher education.
• An equivalent combination of education, training, and experience may be considered at the discretion of management.
• Experience in project or program management required, preferablyin higher education
• Experience with software implementation project managementrequired.
• Knowledge of public service programs, grant management, programplanning, and program monitoring methodologies.
• Proven track record of collaboration, self-direction andinnovation in a collegial work environment.
• Experience in managing budgets and tracking spenddown of grantfunds, preferred.
• Demonstrated knowledge and experience implementing projects in acomplex organization
• Excellent interpersonal, oral and written communicationskills
• Strong relationship management skills, with the ability tocultivate and maintain strategic partnerships with keystakeholders, including donors
• Strong organizational and project management skills
• Strong problem-solving and analytical skills
• Ability to work effectively within a culturally diverseenvironment
• Ability to handle all situations with tact, persuasiveness, anddiplomacy.
• Proficient in the use of Microsoft Office 365 (Word, Excel,PowerPoint, Outlook, Teams)

The intent of this job description is to provide a generaldescription of the duties and responsibilities of this position. Itis not intended to be an exhaustive set of the duties andresponsibilities, nor all of the necessary qualifications toperform the work.

Additional Information

• Salary Range: $70,251 - $80,000
• Offered salary will be determined by the applicant's education,knowledge, skills and abilities, as well as other factors such asinternal equity.
• Benefits information is found at https://www.ccc.edu/departments/Benefits/

WE OFFER

Excellent health and welfare benefit package andlong-term savings and investment programs including 403(b) &457(b) Investment Plans and a pension plan with the StateUniversity Retirement System (SURS) Plan. Generous vacation,holiday, personal and sick days, and tuition reimbursement. For amore detailed overview of benefits, please visit the benefits pageof our website.

Chicago residency is required for all full-time employees within6 months of hire.

We are an equal opportunity and affirmative actionemployer.

Thank you for your interest in City Colleges ofChicago!