Project Manager - Service

Sunstall Inc.; Alameda (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

UnitedMechanical is seeking a Service Project Manager to oversee HVAC and plumbing service projects from estimation through completion. You will manage small repairs to large installations, ensuring on‑time, within‑budget delivery aligned with customer expectations and standards.

The role requires a engineering degree and 5–7+ years in HVAC/MEP project engineering, with strong skills in estimating, leadership, and cross‑functional collaboration. Occasional travel to project sites may be required.

Qualifications

• Bachelor’s degree in engineering or related field.
• 5-7+ years of work experience in project engineering in HVAC/MEP/construction.
• Extensive knowledge of HVAC/plumbing systems and energy‑efficiency solutions.
• Proficiency in estimating and project management software (e.g., Procore, Bluebeam).

Responsibilities

• Analyze requirements to develop accurate cost estimates for HVAC and plumbing work.
• Review drawings and specifications to determine scope and materials.
• Collaborate with technicians, PMs, and sales to align estimates with capabilities and expectations.
• Oversee post‑estimate handoff and coordinate with field teams.

Skills

Project management

HVAC knowledge

Cost estimation

Vendor coordination

Team leadership

Negotiation

Communication

Education

Bachelor's degree in Engineering

Tools

Procore

Bluebeam

FastPipe

FastDuct

Job description

TheServiceProjectManager(SPM)isresponsibleformanagingHVACandplumbingserviceprojectsfrominitialestimationthroughfinalcompletion.Thisincludessmallrepairs,majorretrofits,andlarge-scaleserviceinstallations.TheSPMensuresprojectsaredeliveredontime,withinbudget,andalignedwithcustomerexpectationsandcompanystandards.TheSPMservesasthekeypointofcontactbetweenclients,internalteams,vendors,andsubcontractors—coordinatingallprojectphaseswhilemaintainingcompliancewithsafety,buildingcodes,andcompanyprocedures.

Responsibilities

• AnalyzeprojectrequirementsandcustomerneedstodevelopaccuratecostestimatesforHVACandplumbingservicework,includingrepairs,replacements,andretrofits.
• Reviewdrawings,specifications,andotherdocumentstodetermineprojectscopeandmaterialrequirements.
• Collaboratewithservicetechnicians,projectmanagers,andsalesteamstoensureestimatesalignwithoperationalcapabilitiesandcustomerexpectations.
• Activelymentorassignedsupportpersonnel.
• Sourceandevaluatemultiplevendorquotesforequipment,materials,andsubcontractorservicestoensurecost-effectivesolutions.
• Preparecomprehensiveproposalsthatoutlinelabor,materials,andoverheadcosts,ensuringalignmentwithcompanypricingstrategiesandindustrystandards.
• Communicatewithcustomerstoclarifyprojectdetails,answerquestions,andproviderecommendationstooptimizesystemperformanceandcostefficiency.
• Trackandmanagebiddeadlines,revisions,andapprovals,ensuringtimelyandaccuratesubmissionofestimates.
• Overseepost-estimateprojecthandoff,providingclearscope,schedule&budgetdetailstofieldpersonnelandserviceteams.
• ManageHVACandplumbingserviceprojectsfromplanningtocompletion,ensuringon-timeandon-budgetdelivery.
• Coordinatewithlaborforceleadershiptoensureseamlessprojectexecution.
• Monitorprojectprogress,managinganychallengestomaintainefficiencyandqualitystandards.
• Managemultipleprojectsandbidopportunitiessimultaneously.
• UtilizecompanyCRM,bid,andprojectmanagementplatforms.
• Createadetailedschedulethatalignswithcustomerexpectations,equipmentleadtimes,andfieldteamavailability.
• Communicatewithcustomersthroughouttheprojectlifecycle,providingupdates,ensuringsatisfaction,andaddressingconcerns.
• Ensurecompliancewithsafetyregulations,industrystandards,andcompanypolicies.
• Overseeprocurementofmaterials,equipment,andlaborresourcesforassignedprojects.
• Trackprojectcostsandmanageprofitability,adjustingasnecessarytostaywithinbudget.
• Maintainaccuratedocumentation,includingcontracts,changeorders,andprojectreports.
• Preparerequiredcloseoutpackage.
• Stayinformedaboutindustrytrends,newtechnologies,andbestpracticestoimproveserviceoperations.
• CoordinatewithAreaSupervisorsandForementoscheduleprojects,maintenance,andrepairsefficiently.
• Drivepersonalsalesgoals.

MinimumQualifications

• Education:Bachelor’sdegreeinengineering(mechanical,industrial,etc.),ConstructionManagement,orrelatedfieldexperience.
• 5-7ormoreyearsofworkexperienceinprojectengineeringinHVAC,MEP,orconstruction.
• ExtensiveknowledgeofHVACsystems,plumbing,ductwork,piping,refrigeration,andenergyefficiencysolutions.
• DeepunderstandingofHVACandplumbingsystems,serviceprocesses,andindustrystandards.
• Digitallysavvy,includingexcellentPCapplicationskillsandtheabilitytoquicklylearnnumerouscustomsoftwareapplications.
• Proficiencyinestimatingandprojectmanagementsoftware(e.g.,Procore,Bluebeam,FastPipe,&FastDuct).
• FamiliaritywithHVACloadcalculationsandsystemdesign.

Skills

• Excellentverbalandwrittencommunicationskills.
• Strongorganizationalskillsandattentiontodetail.
• Abilitytoprioritizeandmanagemultipletasksandcompetingdeadlines.
• Effectivenegotiationandcontractmanagementskills.
• Confidentdecision-makingandconflictresolutionabilities.
• Stronganalyticalandproblem-solvingmindset.
• Teamleadership,delegation,andaccountability.
• Persuasivecommunicationtosupportproposalsanddriveprojectbuy-in.
• Accuracyinestimates,documentation,andcompliancetracking.
• Commitmenttoprofessionalgrowthandongoinglearning.
• Willingnesstotraveloccasionallytoprojectsites.

AneffectiveandsuccessfulServiceProjectManagerisahighlyorganizedanddetail-orientedprofessionalwhoexcelsinoverseeingHVACandplumbingserviceprojects,ensuringtheyarecompletedontime,withinbudget,andtothehighestqualitystandards.Theypossessastrongcombinationoftechnicalknowledge,leadershipskills,andcustomerserviceexpertise.

UnitedMechanicalisanEqualOpportunityEmployerandembracesdiversityinouremployeepopulation.Weprovideequalopportunitytoallqualifiedapplicantsandemployeeswithoutregardtorace,color,religion,sex,sexualorientation,genderidentity,nationalorigin,age,disability,protectedveteranstatus,specialdisabledveteran,maritalstatus,pregnancy,geneticinformation,oranyotherlegallyprotectedstatus.