Project Manager, Science & Technology - Architecture & Design

Waremalcomb; Irvine (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Ware Malcomb is seeking a Project Manager to lead life science design projects from concept through commissioning. You will manage internal and external teams, stay within budgets, and maintain strong client relations as the primary contact.

The role requires extensive experience in lab design, clean rooms, and compliance with GMP/FDA standards. You will use Revit, MS Office, MS Project, and Deltek in a collaborative, growth‑m oriented studio.

Qualifications

• 8+ years of experience on Life Science or other relevant Science & Technology projects.
• Demonstrated lab planning experience.
• Experience overseeing the full life cycle of an S&T project, from programming through CA and commissioning.
• Knowledge of applicable building codes and interacting with code officials.
• Knowledge and experience designing wet and dry laboratories, and clean rooms.
• GMP and FDA regulatory understanding with respect to Cleanroom classifications.
• Excellent communication skills and strong work ethic.
• Experience working with clients and teams, and ability to work independently.
• Proven ability to manage schedule and budget for multiple projects.

Responsibilities

• Plan, schedule, conduct, and coordinate project phases from concept to construction services.
• Prepare the project schedule and maintain weekly updates.
• Discuss project health with operations leaders.
• Alert leadership to changing project conditions.
• Maintain project planner and staffing discussions.
• Issue add services and obtain approvals for additional scope.
• Coordinate with design resources and consultants for design/construction docs.
• Provide construction site visits and review shop drawings.
• Coordinate with contracts team for contract execution.
• Represent Ware Malcomb at design review or approval meetings.
• Assemble consultant teams and manage scope, fees, and contracts.
• Mentor junior project members and support studio leadership.
• Assist in proposals and business development with the studio leader.
• Coordinate with accounting on AR, payables, and invoicing.
• Lead QC/peer review of contract documents prior to issue.
• Support marketing efforts for existing or new clients.

Skills

Lab planning

Life Science projects

Budget & schedule management

Client communication

Team leadership

Code compliance knowledge

Clean rooms design

Revit

Microsoft Office Suite

Microsoft Project

Deltek Vantagepoint

Independent work

Multiple project management

Tools

Revit

Microsoft Office Suite

Microsoft Project

Deltek Vantagepoint

Job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

As a Project Manager at Ware Malcomb, you will deliver innovative design projects to diverse clients through all phases. You will lead internal and external teams, be financially responsible for projects by adhering to budgets and workplans and oversee the development of contract documents. As the primary client contact, your leadership and exceptional client service ensures project success.

• Plan, schedule, conduct, and coordinate phases of the project. Typical phases include conceptual, schematic, design development, construction document and construction services.
• Prepare the project schedule.
• Discuss the project health, both administratively and technically, with their operations leader.
• Alert the Business Operations Manager to any changing project conditions that need to be elevated to office leadership.
• Maintain and weekly update the project planner for all phases of projects to discuss during weekly staffing meetings with studio leadership.
• Issue add services and get them approved in a timely manner prior to starting work on any additional scope.
• Utilize Ware Malcomb’s resource groups for design, preparation of design and construction documents.
• Provide construction services (site visits, review shop drawings, etc.)
• Coordinate with the contracts team for the successful execution of the project contract.
• Represent Ware Malcomb at required jurisdiction public design review or development approval meetings and project presentations when required.
• Assemble the consultant team for the project; Identify scope of work, collect fees, select consultants, and facilitate contracts.
• Assist the studio leader by being a resource to mentor junior project members.
• Assist in writing and reviewing proposals and the consultant team with the studio leader.
• Coordinate with the accounting team regarding accounts receivable, consultants payable, and invoicing.
• Coordinate the project consultants through all phases of the project.
• Work with the QC studio, peer reviewer, or dedicated Project Architect to review all phases of the contract documents prior to issuance.
• Assist the studio or office leader with marketing as requested to existing and new clients for repeat or new work.
• 8+ years of experience on Life Science or other relevant Science & Technology projects; prior Project Manager experience preferred.
• Demonstrated lab planning experience.
• Experience overseeing the full life cycle of an S&T project, from programming and planning through CA and commissioning.
• Knowledge of applicable building codes. Individual should be able to interact with code officials and other design professionals to resolve complex code issues.
• Knowledge and experience designing wet and dry laboratories, and clean rooms.
• Knowledge of clean room ISO standards.
• Hazardous material containment and control area knowledge with respect to life science, pharmaceutical and manufacturing environments.
• GMP and FDA regulatory understanding with respect to Cleanroom classifications and validations.
• Excellent communication skills, a great personality and a strong work ethic.
• Experience in the use of Revit, Microsoft Office Suite, Microsoft Project, and Deltek Vantagepoint experience is preferred.
• Experience working with clients, as part of a team and be able to work independently.
• Proven ability to manage schedule and budget for multiple projects of various sizes.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.